Current through all regulations passed and filed through September 16, 2024
(A) Any person may ascertain the time and
place of all regularly scheduled meetings of the counselor, social worker, and
marriage and family therapist board, and its professional standards committees
and the time, place, and purpose of all special meetings of the board or its
professional standards committees by any one of the following methods:
(1) Calling the board office by telephone
during normal business hours.
(2)
Contacting the board office in person during normal business hours.
(3) Any person or organization that makes a
written request for such notification via postal mail
or email.
(4) The meetings are listed on the board's
web site
http://cswmft.ohio.gov.
(B) Any person or organization who
makes written request for routine notification of all regularly scheduled and
special meetings of the counselor, social worker, and marriage and family
therapist board and its professional standards committees
, shall receive notice of all such board
meetings for a twelve-month period. After twelve months, such notification
shall cease, unless the request is renewed in the manner set forth in this
paragraph.
(1) Notices shall be
provided at least seven calendar days prior to any
regularly scheduled meeting, and at least four calendar days prior to any
special meeting, unless the meeting is an emergency meeting. Notices of special
meetings shall include the type of business to be discussed.
(2) The person requesting notification is
responsible to keep the board informed in writing of changes in his/her current
contact
information.
(3) The obligation of the board under
paragraph (B) of this rule to each person or organization fully complying with
said requirements shall be deemed fully discharged providing
notification using the most current contact
information provided to the board for this purpose, as
of seven days prior to the particular regularly scheduled meeting.
(C) A representative of a news
media organization, or of the business office of a professional organization of
counselors, social workers, or marriage and family therapists may receive
notification of board meetings by making a request to the board office. The board
shall compile a list
of all such persons making a request and shall
notify all such persons or organization of all
regularly scheduled and special meetings , in accordance with the
schedule in paragraph (B)(1) of this rule.
(1) Not more than one representative of a
radio or television station, newspaper, or other publication, or of a
professional organization of counselors, social workers, or marriage and family
therapists may receive such notification.
(2) The news media organization, or
professional organization of counselors, social workers, or marriage and family
therapists is responsible to notify the board in writing of changes in the name
or contact information of the recipient of such
notification.
(3) Notification
under paragraph (C) of this rule shall remain in effect for one year from the
date of the request, after which
time the name of the organization shall be removed from the
contact list unless the request is renewed in
writing.
(4) The obligation of the
board under paragraph (C) of this rule to each organization shall be deemed
fully discharged with
notification using the most current contact
information and name on file with the board for this purpose.
(D) A representative of a news
media organization may obtain telephone notification of emergency board
meetings by making a written to the
board, including the name of the individual to be contacted
and
his/her
contact
information. The board shall
maintain a list of all representatives of the news media who request telephone
notice of emergency meetings.
(1) In the event
of an emergency meeting, the board shall immediately notify by telephone all
representatives on the list of such meeting.
(2) Such telephone notice shall be complete
if a message has been left for the media representative or if, after a
reasonable effort, the board has been unable to provide such telephone
notice.
(3) The media
representative's name shall remain on the telephone notification list for one
year from the date of the written request, after which time the name shall be
removed unless the request is renewed in writing.
(4) The media representative or the
organization is responsible to inform the board of any changes in telephone
numbers or in the name of the person to be notified.
(E) The failure of any individual,
organization, or organization representative to comply with the requirements in
this rule shall relieve the board of any obligation to provide advance notice
of any kind of any public meeting to that individual, organization
representative.
