Current through all regulations passed and filed through September 16, 2024
(A) Each public
employer shall maintain records and make reports to the superintendent in
accordance with this rule.
(1) All records
and reports shall be maintained and submitted on forms prescribed by the
superintendent, or equivalent records that meet the following requirements, as
determined by the superintendent. The records
must:
(a)
Contain the same information contained on the form
prescribed by the superintendent;
(b)
Be as readable and comprehensible
as the form prescribed by the superintendent; and
(c)
Be completed in as much detail as required by the
instructions for the form prescribed by the superintendent.
(2) Records shall be
maintained on a calendar year basis.
(3) The superintendent may issue a citation
for failure to comply with this rule.
(4) If a false statement
or misrepresentation of these records is
knowingly given, or if records are knowingly concealed
from the administrator of workers' compensation, the administrator may
seek an injunction, restraining order, or any other appropriate relief against
the public employer pursuant to section
4167.17 of the Revised
Code.
(B) Records
retention and access to records.
(1) All
records and reports required under this chapter shall be retained
by the public employer for five years at the
establishment following the end of the year to which they relate.
(2) Each public
employer shall make any records required under this rule available to the
superintendent upon the superintendent's request.
(3) The log and summary of all recordable
occupational injuries and illnesses required under paragraph (C) of this rule
shall be made available by the public employer to
any public employee, former
public employee, or public employee representatives for examination and copying at reasonable times.
(C) Log and summary of work-related injuries
and illnesses.
(1) Each
public employer shall maintain, for each
establishment, a separate log and summary of all work-related injuries and
illnesses for that establishment.
(2) Each recordable injury and illness must
be entered on the log and summary as early as practicable but no later than
seven
calendar days after receiving information that a recordable injury or
illness has occurred.
(D)
Injury and illness report.
In addition to the log and summary of work-related injuries and
illnesses required under paragraph (C) of this rule, each public employer shall
have available for inspection at each establishment within
seven
calendar days after receiving information that a recordable accident case
has occurred, an injury and illness report for each occupational injury or
illness associated with that establishment.
(E) Annual summary.
(1) Each annual summary shall include the
public employer's policy
number.
(2)
An annual summary for
each establishment of the public employer shall be submitted to the
public employment risk reduction program by February first for the previous
calendar year. The annual summary shall be submitted in a manner prescribed by
the superintendent.
A public employer with five or fewer
public employees that has had no recordable
injuries is exempted from this submission .
(3) The highest ranking authority for each
public employer, or the highest ranking management official at the
public employer's establishment, shall certify
that the annual summary of occupational injuries and illnesses is true and
complete.
(4) Each public employer
shall post a copy of each establishment's annual summary at each establishment
from February first through April thirtieth of the year after the year to which
the annual summary pertains. The annual summary
must be posted in the same manner that notices are required to be posted under
rule 4167-4-01 of the Administrative
Code.
(F) Bureau of labor
statistics, United States department of labor.
A public employer who receives a "Survey of Occupational
Injuries and Illnesses" form from the bureau of labor statistics (BLS), United
States department of labor or a BLS designee, shall promptly complete
and return
the survey
following the instructions contained on the survey form.
(G) Needlestick records.
In addition to injury and illness records required in this
rule,
each public employer shall maintain, and make
available to the superintendent, accurate records
of exposure incidents of needlesticks or sharps. Such records shall be
maintained on a form prescribed by the superintendent.
