Current through all regulations passed and filed through September 16, 2024
(A) Notice of meetings. The commission will
provide notification of the time and place of all regularly scheduled meetings
and the time, place, and purpose of all special meetings pursuant to the
following provisions:
(1) Any persons may
ascertain the time and place of all regularly scheduled and special meetings
by:
(a) Writing to the attention of the
public affairs office of the Ohio civil rights commission at 30 E. Broad
street, 5th floor, Columbus, Ohio 43215;
(b) Calling the commission; or
(c) Visiting the commission's website at
http://www.civ.ohio.gov/.
(2) Any representative of the news
media may obtain notice of all special meetings by requesting in writing that
notice be provided. Notice will be given to only one representative of any
particular publication or radio or television station. A request for
notification shall be addressed to the attention of the public affairs office
of the Ohio civil rights commission at 30 E. Broad street, 5th floor, Columbus,
Ohio 43215. The request shall provide the name, mailing address, a maximum of
two telephone numbers and, if available, a facsimile transmission number and an
e-mail address where the media representative can be reached. The commission
shall maintain a list of all representatives of the news media who have
requested notice of special meetings pursuant to this paragraph.
(3) In the event of a special meeting, the
commission shall notify all media representatives on the list of the meeting by
doing at least one of the following:
(a)
Sending written notice, which must be mailed no later than four calendar days
prior to the day of the special meeting.
(b) Notifying representatives by telephone,
facsimile transmission, or e-mail no later than
twenty-four hours prior to the special meeting.
(4) In the event of an emergency meeting, the
commission shall notify all media representatives on the list of the meeting by
providing either the notice described in paragraph (A)(3)(b) of this rule, or
notifying the clerk of the state house press room except that the notice need
not be given twenty-four hours prior to the meeting but shall be given as soon
as possible.
(B) Minutes
of commission meetings. All minutes of regular or special meetings of the
commission shall be prepared, maintained, and
made available for public inspection. At the beginning of each commission
meeting, the executive director or the director's
designee shall inform those present that the notice requirements set forth in
this rule have been complied with and this shall be noted in the commission
minutes.
