Current through all regulations passed and filed through March 18, 2024
(A)
(1)
Each remanufacturer or other person who stores or
treats the hazardous secondary material subject to rules
3745-51-750 to
3745-51-764 of the
Administrative Code shall comply with the recordkeeping requirements of this
rule.
(2)
A remanufacturer or other person who stores or treats
the hazardous secondary material in more than one hazardous secondary material
management unit subject to rules
3745-51-750 to
3745-51-764 of the
Administrative Code may comply with the recordkeeping requirements for these
hazardous secondary material management units in one recordkeeping system if
the system identifies each record by each hazardous secondary material
management unit.
(B)
Remanufacturer's
and other persons who store or treat the hazardous secondary material shall
record and keep the following information at the facility:
(1)
For each piece of
equipment to which rules
3745-51-750 to
3745-51-764 of the
Administrative Code applies.
(a)
Equipment identification number and hazardous secondary
material management unit identification.
(b)
Approximate
locations within the facility (e.g., identify the hazardous secondary material
management unit on a facility plot plan).
(c)
Type of equipment
(e.g., a pump or pipeline valve).
(d)
Per cent by
weight total organics in the hazardous secondary material stream at the
equipment.
(e)
Hazardous secondary material state at the equipment
(e.g., gas or vapor or liquid).
(f)
Method of
compliance with the standard (e.g., "monthly leak detection and repair" or
"equipped with dual mechanical seals").
(2)
For facilities
that comply with paragraph (A)(2) of rule
3745-51-733 of the
Administrative Code, an implementation schedule as specified in paragraph
(A)(2) of rule
3745-51-733 of the
Administrative Code.
(3)
Where a remanufacturer or other person who stores or
treats the hazardous secondary material chooses to use test data to demonstrate
the organic removal efficiency or total organic compound concentration achieved
by the control device, a performance test plan as specified in paragraph (B)(3)
of rule 3745-51-735 of the
Administrative Code.
(4)
Documentation of compliance with rule
3745-51-760 of the
Administrative Code, including the detailed design documentation or performance
test results specified in paragraph (B)(4) of rule
3745-51-735 of the
Administrative Code.
(C)
When each leak is
detected as specified in rules
3745-51-752,
3745-51-753,
3745-51-757, and
3745-51-758 of the
Administrative Code, the following requirements apply:
(1)
A weatherproof
and readily visible identification, marked with the equipment identification
number, the date evidence of a potential leak was found in accordance with
paragraph (A) of rule
3745-51-758 of the
Administrative Code, and the date the leak was detected, shall be attached to
the leaking equipment.
(2)
The identification on equipment, except on a valve, may
be removed after the equipment has been repaired.
(3)
The
identification on a valve may be removed after the equipment has been monitored
for two successive months as specified in paragraph (C) of rule
3745-51-757 of the
Administrative Code and no leak has been detected during those two
months.
(D)
When each leak is detected as specified in rules
3745-51-752,
3745-51-753,
3745-51-757, and
3745-51-758 of the
Administrative Code, the following information shall be recorded in an
inspection log and shall be kept at the facility:
(1)
The instrument
and operator identification numbers and the equipment identification
number.
(2)
The date evidence of a potential leak was found in
accordance with paragraph (A) of rule
3745-51-758 of the
Administrative Code.
(3)
The date the leak was detected and the dates of each
attempt to repair the leak.
(4)
Repair methods
applied in each attempt to repair the leak.
(5)
"Above ten
thousand" if the maximum instrument reading measured by the methods specified
in paragraph (B) of rule
3745-51-763 of the
Administrative Code after each repair attempt is equal to or greater than ten
thousand parts per million (ppm).
(6)
"Repair delayed"
and the reason for the delay if a leak is not repaired within fifteen calendar
days after discovery of the leak.
(7)
Documentation
supporting the delay of repair of a valve in compliance with paragraph (C) of
rule 3745-51-759 of the
Administrative Code.
(8)
The signature of the remanufacturer or other person who
stores or treats the hazardous secondary material (or designate) whose decision
it was that repair could not be completed without a hazardous secondary
material management unit shutdown.
(9)
The expected date
of successful repair of the leak if a leak is not repaired within fifteen
calendar days.
(10)
The date of successful repair of the
leak.
(E)
Design documentation and monitoring, operating, and
inspection information for each closed-vent system and control device required
to comply with rule
3745-51-760 of the
Administrative Code shall be recorded and kept up to date at the facility as
specified in paragraph (C) of rule
3745-51-735 of the
Administrative Code. Design documentation is specified in paragraphs (C)(1) and
(C)(2) of rule
3745-51-735 of the
Administrative Code and monitoring, operating, and inspection information in
paragraphs (C)(3) to (C)(8) of rule
3745-51-735 of the
Administrative Code.
(F)
For a control device other than a thermal vapor
incinerator, catalytic vapor incinerator, flare, boiler, process heater,
condenser, or carbon adsorption system, the director will specify the
appropriate recordkeeping requirements.
(G)
The following
information pertaining to all equipment subject to the requirements in rules
3745-51-752 to
3745-51-760 of the
Administrative Code shall be recorded in a log that is kept at the
facility:
(1)
A
list of identification numbers for equipment (except welded fittings) subject
to the requirements of rules
3745-51-750 to
3745-51-764 of the
Administrative Code.
(2)
(a)
A list of
identification numbers for equipment that the remanufacturer or other person
who stores or treats the hazardous secondary material elects to designate for
no detectable emissions, as indicated by an instrument reading of less than
five hundred ppm above background, under paragraph (E) of rule
3745-51-752, paragraph (I) of
rule 3745-51-753, and paragraph (F)
of rule 3745-51-757 of the
Administrative Code.
(b)
The designation of this equipment as subject to the
requirements of paragraph (E) of rule
3745-51-752, paragraph (I) of
rule 3745-51-753, and paragraph (F)
of rule 3745-51-757 of the
Administrative Code shall be signed by the remanufacturer or other person who
stores or treats the hazardous secondary material.
(3)
A list of
equipment identification numbers for pressure relief devices required to comply
with paragraph (A) of rule
3745-51-754 of the
Administrative Code.
(4)
(a)
The dates of each
compliance test required in paragraph (E) of rule
3745-51-752, paragraph (I) of
rule 3745-51-753, rule
3745-51-754, and paragraph (F)
of rule 3745-51-757 of the
Administrative Code.
(b)
The background level measured during each compliance
test.
(c)
The maximum instrument reading measured at the
equipment during each compliance test.
(5)
A list of
identification numbers for equipment in vacuum service.
(6)
Identification,
either by list or location (area or group) of equipment that contains or
contacts hazardous secondary material with an organic concentration of at least
ten per cent by weight for less than three hundred hours per calendar
year.
(H)
The following information pertaining to all valves
subject to the requirements of paragraphs (G) and (H) of rule
3745-51-757 of the
Administrative Code shall be recorded in a log that is kept at the
facility:
(1)
A
list of identification numbers for valves that are designated as unsafe to
monitor, an explanation for each valve stating why the valve is unsafe to
monitor, and the plan for monitoring each valve.
(2)
A list of
identification numbers for valves that are designated as difficult to monitor,
an explanation for each valve stating why the valve is difficult to monitor,
and the planned schedule for monitoring each valve.
(I)
The following
information shall be recorded in a log that is kept at the facility for valves
complying with rule
3745-51-762 of the
Administrative Code:
(1)
A schedule of monitoring.
(2)
The per cent of
valves found leaking during each monitoring period.
(J)
The following
information shall be recorded in a log that is kept at in the facility:
(1)
Criteria required
in paragraph (D)(5)(b) of rule
3745-51-752 and paragraph (E)(2)
of rule 3745-51-753 of the
Administrative Code and an explanation of the design criteria.
(2)
Any changes to
these criteria and the reasons for the changes.
(K)
The following
information shall be recorded in a log that is kept at the facility for use in
determining exemptions as provided in rule
3745-51-750 of the
Administrative Code and other specific rules:
(1)
An analysis
determining the design capacity of the hazardous secondary material management
unit.
(2)
A statement listing the hazardous secondary material
influent to and effluent from each hazardous secondary material management unit
subject to the requirements in rules
3745-51-752 to
3745-51-760 of the
Administrative Code and an analysis determining whether these hazardous
secondary materials are heavy liquids.
(3)
An up to date
analysis and the supporting information and data used to determine whether or
not equipment is subject to the requirements in rules
3745-51-752 to
3745-51-760 of the
Administrative Code. The record shall include supporting documentation as
required by paragraph (D)(3) of rule
3745-51-763 of the
Administrative Code when application of the knowledge of the nature of the
hazardous secondary material stream or the process by which the hazardous
secondary material stream was produced is used. If the remanufacturer or other
person who stores or treats the hazardous secondary material takes any action
(e.g., changing the process that produced the material) that could result in an
increase in the total organic content of the material contained in or contacted
by equipment determined not to be subject to the requirements in rules
3745-51-752 to
3745-51-760 of the
Administrative Code, then a new determination is required.
(L)
Records of the equipment leak information required by
paragraph (D) of this rule and the operating information required by paragraph
(E) of this rule need be kept only three years.
(M)
The
remanufacturer or other person who stores or treats the hazardous secondary
material at a facility with equipment that is subject to rules
3745-51-750 to
3745-51-764 of the
Administrative Code and to regulations at
40 CFR Part 60, Part
61, or Part
63 may elect to determine
compliance with rules
3745-51-750 to
3745-51-764 of the
Administrative Code either by documentation pursuant to rule 3745-51-764 of the
Administrative Code, or by documentation of compliance with
40 CFR Part 60, Part
61, or Part
63 pursuant to the relevant
provisions of 40 Part 60, Part 61, or Part 63. The documentation of compliance
under 40 CFR Part 60, Part
61, or Part
63 shall be kept with or made
readily available at the facility.
[Comment: For dates of non-regulatory
government publications, publications of recognized organizations and
associations, federal rules, and federal statutory provisions referenced in
this rule, see rule
3745-50-11 of the Administrative
Code titled "Incorporated by reference."]