Ohio Administrative Code
Title 3701:1 - Radiation Control
Chapter 3701:1-48 - Licensing and Safety Requirements for Industrial Radiography
Section 3701:1-48-23 - Record keeping requirements
Current through all regulations passed and filed through March 18, 2024
(A) Each licensee shall maintain a copy of its license, license conditions, documents incorporated by reference, and amendments to each of these items until superseded by new documents approved by the director, or until the director terminates the license.
(B) Each licensee shall maintain records showing the receipts and transfers of all sealed sources and all devices using depleted uranium for shielding and retain each record for three years after it is made. These records must include the date, the name of the individual making the record, radionuclide, number of becquerels (curies) or mass (for depleted uranium), and manufacturer, model, and serial number of each sealed source and/or device, as appropriate.
(C) Each licensee shall maintain records of the calibrations of its radiation survey instruments that are required under rule 3701:1-48-08 of the Administrative Code and retain each record for three years after it is made.
(D) Each licensee shall maintain records of leak test results for sealed sources and also for devices containing depleted uranium. The results must be stated in units of becquerels (microcuries). The licensee shall retain each record for three years after it is made or until the source in storage is removed from storage.
(E) Each licensee shall maintain records of the quarterly inventory of sealed sources and of devices containing depleted uranium as required by rule 3701:1-48-10 of the Administrative Code and retain each record for three years after it is made. The record must include the date of the inventory, name of the individual conducting the inventory, radionuclide, number of becquerels (curies) or mass (for depleted uranium) in each device, location of sealed source and/or devices, and manufacturer, model, and serial number of each sealed source and/or device, as appropriate.
(F)
(G) Each licensee shall maintain records specified in rule 3701:1-48-11 of the Administrative Code of equipment problems found in daily checks and quarterly inspections of radiographic exposure devices, transport and storage containers, associated equipment, source changers, and survey instruments; and retain each record for three years after it is made. The record must include the date of check or inspection, name of inspector, equipment involved, any problems found, and what repair and/or maintenance, if any, was done.
(H) Each licensee shall maintain records of alarm system and entrance control device tests required under rule 3701:1-48-12 of the Administrative Code and retain each record for three years after it is made.
(I) Each licensee shall maintain the following records of training and certification for three years after the record is made:
(J) Each licensee shall maintain a copy of current operating and emergency procedures until the director terminates the license. Superseded material must be retained for three years after the change is made.
(K) Each licensee shall maintain the following exposure records specified in rule 3701:1-48-19 of the Administrative Code:
(L) Each licensee shall maintain a record of each exposure device survey conducted before the device is placed in storage as specified in paragraph (C) of rule 3701:1-48-20 of the Administrative Code, if that survey is the last one performed in the workday. Each record must be maintained for three years after it is made.
(M) Each record required by this part must be legible throughout the specified retention period. The record may be the original or a reproduced copy or a microform provided that the copy or microform is authenticated by authorized personnel and that the microform is capable of reproducing a clear copy throughout the required retention period. The record may also be stored in electronic media with the capability for producing legible, accurate, and complete records during the required retention period. Records, such as letters, drawings, and specifications, must include all pertinent information, such as stamps, initials, and signatures. The licensee shall maintain adequate safeguards against tampering with and loss of records.
(N)