Current through all regulations passed and filed through December 16, 2024
(A)
Policy
statement
The board of trustees of the university
of Toledo, upon recommendation of the president, is the full and final
authority for naming and any subsequent naming revisions of the tangible and
intangible assets of the university (collectively "university assets").
Tangible assets may include, but not be limited to, buildings, classrooms,
laboratories, and other physical spaces. Intangible assets may include, but not
be limited to, academic colleges or centers, departments, programs, and other
non-physical assets. In general, a primary consideration for naming any
tangible or intangible asset is in recognition of a substantial gift to the
university. Honorary naming in recognition and honor of an individual may be
considered without a gift to the university.
(B)
Purpose of
policy
The policy provides guidelines and
procedures for consideration and approval of naming of tangible and intangible
assets of the university. The policy ensures that due diligence is performed
and observed in the naming process to serve the best interests, mission and
vision of the university and to preserve the intent, integrity and stewardship
in the gift transaction with an individual, business, or foundation
(collectively "donor").
(C)
Procedure
(1)
The vice
president for advancement should be consulted prior to any discussions with a
donor regarding naming or naming revisions of a university asset. The vice
president for advancement is responsible for coordinating and approving any
such discussions.
(2)
The vice president for advancement, in consultation
with advancement council and other administrators, will determine minimum gift
levels based on the type of asset and other relevant factors.
(3)
Any discussions
with a donor regarding a gift and gift recognition involving naming of a
university asset should include an explanation of the approval process outlined
in this policy. All artists' or architectural renderings, construction models
or other plans should be identified as conceptual and not a literal depiction
of what a facility will be when completed.
(4)
Any proposed
naming of a university asset shall comply with all university and university of
Toledo foundation policies.
(5)
The vice
president for advancement and university of Toledo foundation, in consultation
with other necessary parties, will direct and supervise the negotiations of the
gift and the fund agreement which sets forth the terms and administration of
any gift. The vice president of advancement and the university of Toledo
foundation must agree to and approve any substantive variations to the standard
fund agreement. The applicable fund agreement should be reviewed prior to any
naming revisions in accordance with paragraph (C)(9) of this
rule.
(6)
No university asset shall be named in honor of the
following:
(a)
Any current officer or employee of the university or of the
state of Ohio;
(b)
Any seated, elected or appointed local, state or
federal government official during the official's term of
office;
(c)
Any person who has been deceased for less than one year
or who has retired or otherwise left such service for less than three
years.
(d)
The board of trustees can waive any of the provisions
in this rule, paragraph (C)(6), by unanimous consent of the voting members of
the board.
(7)
The approval of the board of trustees and the president
is required for all naming requests in excess of one-hundred thousand dollars.
The approval of the vice president of advancement, in consultation with
advancement council and other administrators, is required for naming requests
of less than one-hundred thousand dollars.
(8)
The procedures in
paragraph (C) of this rule apply to conferring an honorary name to a university
asset. Honorary naming is restricted to those who have achieved exceptional
distinction in his or her service to the university and the state of Ohio, and
to those who have served the university in an academic or administrative
capacity and who have achieved a national or an international
reputation.
(9)
Naming revisions:
(a)
If a named
tangible or intangible asset ceases to exist, the name of the asset will not be
transferred automatically to the replacement asset. The original donor, if
living, or immediate family of a deceased individual or successorin-interest of
a business or foundation, will have first right of refusal to provide a new
gift to continue the naming opportunity. The procedures in paragraph (C) of
this rule apply to any naming continuation.
(b)
If a named
tangible or intangible asset is subject to major renovations or substantive
restructuring, the university may consider combining or hyphenating the current
name with a new name. The procedures in paragraph (C) of this rule apply to any
hyphenated or combination of naming opportunities.
(c)
Actions by a
donor that would have a negative impact on the university and its reputation
may cause the university to reconsider the name of university assets. The vice
president of advancement, in consultation with advancement council and other
administrators, will review this matter and submit to the president for review
and submission to the board of trustees.
(d)
If a donor does
not fulfill gift commitments as set forth in a fund agreement or other writing,
the vice president of advancement, in consultation with advancement council and
other administrators, will review this matter and submit to the president for
review and submission to the board of trustees.
