Current through all regulations passed and filed through September 16, 2024
(A) Policy statement
The use of university facilities shall at all times be
consistent with the instructional, research and public service functions of the
university. The university shall retain the right of determining which
activities are consistent with its primary purposes.
All persons or groups using university facilities shall conform
to the requirements of this chapter and other university policies and state
laws.
(B) Purpose of policy
The purpose of the policy is to provide guidance in the use of
facilities at the university of Toledo. This includes
the uses of (1) academic space; (2) outdoor and public spaces; (3) student
union and other auxiliary space; (4) student recreational space; (5)
performance space, and (6) athletics spaces.
This policy is also in place to ensure
that priority is given to registered student organizations in accessing student
union meeting and event space and to regulate extended commitments that prevent
student use.
Student organizations and high priority
university wide events will have precedence in reserving public space in or
near the student union, within the student union, patio and the Edison fountain
areas of centennial mall, front steps of the student union and the flatlands.
While the named spaces are available to registered student organizations,
university departments and affiliates, community members and the general public
for both business and personal use, reservation of any space will not be
allowed in advance of eighteen months prior to the event. Student organizations
use will take precedence according to the established scheduling procedures for
the student union.
(C)
Scope
All persons or groups using university facilities.
(D) Procedures
(1) Use of university facilities shall be
arranged through the appropriate scheduling office. Requests for use of
university facilities shall be made in accordance with established procedures.
When there are conflicting requests for space, a determination will be made by
the scheduling office concerning which users will be authorized use of
space.
(2) Approval for use of
assigned space (space assigned to a particular university department or area)
shall be obtained through the department or area to which space is assigned.
Outdoor space requests will also require approvals from
grounds, campus police and any other department that may be impacted by the
event being planned. All athletic space requests must meet guidelines
established by the national collegiate athletic association and mid American
conference. Offices assigned for associated space requests:
(a)
Academic space
(classrooms) - astra scheduling/registrar.
(b)
Outdoor and
public space - student union reservations.
(c)
Student union and
other auxiliary space - student union reservations.
(d)
Student
recreational space - coordinator, events and facility, student recreation
center.
(e)
Performance spaces - department of
music.
(f)
Athletics space - athletic and special events
manager.
(3) All
uses of university facilities shall be properly scheduled and such uses will be
made only with permission granted by the administrative officer of the
appropriate area as per their established standard
operating procedures .
(4) All rental income
for use of university facilities shall be deposited with the student accounts
office.
(a) Rental income from educational and
general buildings shall be credited to the general fund.
(b) Rental income from auxiliary units shall
be credited to the appropriate auxiliary fund.
(5)
University faculty, administrative and staff personnel, and students are
permitted access to the public areas, and when engaged in a
university-authorized or assigned activity, to non-public areas. Non-public
areas are university facilities including classrooms, laboratories, gymnasia,
physical education exercise rooms, research areas, child day care facilities,
offices assigned to faculty, administrative or staff personnel, conference
rooms, seminar rooms, lounges, storage areas, parking structures, or other
similar areas which are not open generally to the public.
(6)
Students requiring access to a building when the building is closed may be
authorized access to specific rooms or parts of buildings upon the personal
written approval of the appropriate chairperson. Such authorization must be
filed with the chief of university police prior to the requested access and
must specify exact rooms or parts of buildings and exact times. Such
authorization shall not be granted for a period exceeding ninety days, but may
be renewed.
(7) Members of the general public who are not
university employees or students are permitted access to the public areas of
the university provided such access is consistent with the policy for use of
university facilities. Members of the general public who are not university
employees or students are prohibited from use of non-public university
facilities except as authorized.
(8) The president
shall retain the sole prerogative to grant exceptions to the assigned use of
university facilities. Senior administrative officers (vice presidents and
those persons reporting directly to the president) are responsible for
implementing this policy.
(E) Related rules of the Administrative Code
include but are not limited to:
3364-35-14 Facility rental and usage
3364-30-01 Reservation policy for student union
facilities
3364-20-04 Permanent or temporary space allocation
3364-60-01 UT Smoke-free and tobacco-free policy
