Current through all regulations passed and filed through September 16, 2024
(A)
Policy statement
All university or university-related
printing that is to be purchased with university funds or
university-administered accounts will be handled by the office of university
marketing (see paragraph (D)(6) of this rule for exceptions). This entails
general publications (announcements, invitations, bulletins, brochures,
catalogs, pamphlets, newsletters see exceptions in paragraph (D)(5) of this
rule), manuals for sale the university bookstores, and posters), and forms
(machine and manual).
(B)
Purpose of
policy
The purpose of this policy is to ensure
quality, continuity, and brand integrity for all printed materials that
represent the university of Toledo.
(D)
Procedure
(1)
All such requests
shall be accompanied by an account number to be charged. Requestor is
responsible for assuring departmental approval has been
secured.
(2)
The marketing office will provide for printing and
related services and/or will act as the bidding agent for the external purchase
of printing and related graphic services.
(3)
Forms, general
publications and brochures are subject to review and approval by the office of
university marketing. Department and college newsletters and deviations from
standard university stationery will also be subject to approval by the office
of university marketing. Certain forms may require approval by the internal
auditor, computer services and/or the purchasing department.
(4)
Letterhead and
stationery are to follow the pre-approved templates only and will be produced
by university printing services.
(5)
Microsoft
publisher templates have been developed for use by university faculty, staff
and students for simple items including single-color flyers, trifold brochures,
and one or two-color newsletters as well as others. These templates are
available in the marketing toolbox in the myUT portal.
(6)
Classroom
handouts, exams, financial statements, memos, simple reruns of previously
approved jobs, master theses, doctoral dissertations, student job resumes,
faculty or student research reports or other institutional projects approved by
the appropriate vice president or designee, may be submitted directly to the
university print shop.
(7)
Publications not produced through the procedures
outlined in this rule must not carry either the name or seal of the university
unless authorized in writing by the office of university
marketing.
