Current through all regulations passed and filed through September 16, 2024
(A)
Policy statement
The university of Toledo is committed
to following all national collegiate athletic association ("NCAA"),
mid-American conference ("MAC"), and institutional guidelines concerning
athletically related financial aid.
This policy specifically applies to the
athletics department's decision to reduce and cancel a student-athlete's
athletically related aid, and the process delineated under NCAA bylaw fifteen
for student-athletes who wish to appeal such decisions.
(B)
Purpose of
policy
NCAA bylaws specifically provide
student-athletes with an opportunity to appeal reductions or cancellations of
athletically related financial aid during the period of the award, or
reductions or nonrenewals at the conclusion of the academic year.
(C)
Procedure
Athletics awards are granted on a
year-by-year basis by the athletics department, as determined by each team's
head coach, and approved by the vice president for intercollegiate athletics.
The offer of athletically related financial aid will emanate from the office of
student financial aid. Likewise, the reduction or cancellation of said
financial aid will be communicated by the office of student financial
aid.
(1)
During the academic year (i.e., fall and spring semesters),
athletically related financial aid may be reduced or cancelled for any of the
following reasons:
(a)
The student-athlete renders himself or herself
ineligible for intercollegiate competition.
(b)
The
student-athlete fraudulently misrepresents any information on an application,
letter of intent, or financial aid agreement.
(c)
The
student-athlete engages in serious misconduct warranting substantial
disciplinary penalty.
(d)
The student-athlete voluntarily withdrawals from the
team.
(e)
The student-athlete violates university, athletics
department, or team policies.
Athletically related financial aid may
not be reduced or cancelled during the period of the award (i.e., fall and
spring semesters) for any athletics reason, or for injury, illness, or physical
or mental condition.
(2)
At the conclusion
of the academic year, the athletics department may choose to renew, reduce, or
cancel a student-athlete's athletically related financial aid. The institution
is required to notify the student-athlete prior to July first following the
conclusion of the academic year. This notification must come from the office of
student financial aid.
(3)
The notice of reduction or cancellation of athletically
related financial aid shall be transmitted from the office of student financial
aid to the student-athlete. Upon receipt of this notice, the student-athlete
has ten business days to notify the office of student financial aid that he or
she intends to appeal the decision.
In the event that the student-athlete
wishes to appeal the reduction or cancellation of athletically related
financial aid, the institutional representative in the office of student
financial aid shall organize a hearing, to be conducted at the earliest
opportunity. All hearing documents shall be submitted to the student financial
aid representative by both the student-athlete and athletics department. If the
notice to reduce or cancel athletically related financial aid is executed
during the academic year, the student-athlete will continue to receive such aid
until he or she is provided with a hearing opportunity.
(4)
The hearing to
review the reduction or cancellation of athletically related financial aid
shall be conducted before the university's student grievance committee. The
athletics compliance representative, as well as the institutional
representative in the office of student financial aid, will serve as non-voting
members of the appeal panel. The committee must have a quorum present in order
to conduct the hearing.
(a)
The student-athlete and head coach will attend the
hearing. Each party is permitted to have an advisor present at the hearing, who
may be an attorney. However, as this is not a legal proceeding, an attorney is
not permitted to present or defend the appeal. The student-athlete will present
his or her case first, and may have witnesses appear on his or her behalf. The
head coach will present his or her case following the student-athlete's
presentation. Likewise, the head coach may also be permitted to call witnesses.
The committee is permitted to ask questions of both parties, as well as review
any documentation that has been presented in the appeal.
(b)
Following the
presentations of the student-athlete and head coach, the committee will dismiss
all parties, and deliberate the appeal.
(c)
Upon completion
of deliberations, the committee will render a decision. The director of student
financial aid (or designee) will notify all parties of the appeal's outcome at
the earliest opportunity.
(d)
The decision of the committee will be
final.
