Current through all regulations passed and filed through September 16, 2024
(A)
Policy
statement
It is the policy of the university of
Toledo to adhere to all applicable National collegiate athletic association,
Mid-American conference and university rules and regulations in the conduct of
its athletics programs. It is the obligation and responsibility of
administrators, coaches, student-athletes, representatives of athletics
interests, university personnel, and prospective student-athletes to comply
with these rules and regulations.
The associate athletics director for
compliance shall provide the requisite rules education programs and supporting
materials to the aforementioned individuals on a regular basis.
(B)
Purpose of policy
The associate athletics director for
compliance will assist in creating a culture of compliance by providing rules
education and training to all aforementioned parties on a regular
basis.
(C)
Procedure
Rules education will be provided in the
following manner:
(1)
Monthly meetings with head coaches.
(2)
Regular meetings
with student-athletes, including beginning of year and end of year compliance
sessions.
(3)
Compliance presentations at student
orientation.
(4)
Periodic training and education of athletics department
staff related to specific areas (i.e., business office, equipment, marketing,
strength and conditioning).
(5)
Compliance
literature and presentations to educate representatives of athletics interests,
alumni, and other supporters of the institution's athletics
programs.
(D)
Educational materials
(1)
Coaches
(a)
"NCAA"
manual.
(b)
"NCAA" news.
(c)
"NCAA" guides to
recruiting.
(d)
Recruiting calendars.
(e)
University of
Toledo policies and procedures
(f)
University of
Toledo athletics compliance manual.
(g)
University of
Toledo student-athlete handbook.
(h)
"NCAA"
legislative services database "LSDBi" references.
(2)
Student-athletes
(a)
"NCAA" summary of rules and regulations
(b)
"NCAA"
student-athlete statement
(c)
"NCAA" drug testing consent form
(d)
Consent and
release of health care information "HIPPA"
(e)
Consent and
release of personally identifiable information "FERPA"
(f)
Nutritional
supplement form.
(g)
Student-athlete check-in form
(h)
Recruited/nonrecruited student-athlete form (new students
only)
(i)
Eligibility certification and verification
statement
(j)
International student-athlete eligibility form (if
applicable)
(k)
Student-host forms
(l)
University of
Toledo student-athlete handbook
(m)
Year-end summer
employment form
(n)
Year-end summer compliance information
(3)
Representatives of athletics interests
(a)
Rules information
in athletics publications (e.g., media guides, game programs)
(b)
Rules information
on athletics department website
(4)
University
personnel (president, financial aid, registrar, "FAR")
(a)
"NCAA"
manual
(b)
"NCAA" news
(c)
"NCAA"
website
(d)
Mid-American conference handbook
(e)
Mid-American
conference website
(5)
Prospective
Student-Athletes
(a)
"NCAA" guide to the college bound
student-athlete
(b)
"NCAA" eligibility center information provided at
educational seminars and university open house nights with high school
students
(c)
Eligibility information provided at student
orientation
(E)
Definitions
Prospective student-athlete. A
prospective student-athlete is a student who has started classes for the ninth
grade. In men's basketball, a prospective studentathlete is a student who has
started classes for the seventh grade. Four-year and two-year transfer students
are also considered to be prospective student-athletes. In addition, a student
who has not started classes for the ninth grade becomes a prospective
student-athlete if the institution provides such an individual (or the
individual's relatives or friends) any financial assistance or other benefits
that the institution does not provide to prospective students generally. An
individual remains a prospective student-athlete until one of the following
occurs (whichever is earlier):
(1)
The individual
officially registers and enrolls in a minimum fulltime program of studies and
attends classes in any term of a four-year collegiate institution's regular
academic year (excluding summer);
(2)
The individual
participates in a regular squad practice or competition at a four-year
collegiate institution that occurs before the beginning of any
term;
(3)
The individual officially registers and enrolls and
attends classes during the summer prior to initial enrollment and receives
institutional athletics aid, as defined by the "NCAA".
(4)
The individual
reports to an institutional orientation session that is open to all incoming
students within 14 calendar days prior to the opening day of classes of a
regular academic year term.
Representatives of athletics interests.
A "representative of the institution's athletics interests" is an individual,
independent agency, corporate entity (e.g., apparel or equipment manufacturer)
or other organization who is known (or who should have been known) by a member
of the institution's executive or athletics administration to:
(1)
Have participated
in or to be a member of an agency or organization promoting the institution's
intercollegiate athletics program;
(2)
Have made
financial contributions to the athletics department or to an athletics booster
organization of that institution;
(3)
Be assisting or
to have been requested (by the athletics department staff) to assist in the
recruitment of prospective student-athletes;
(4)
Be assisting or
to have assisted in providing benefits to enrolled student-athletes or their
families; or
(5)
Have been involved otherwise in promoting the
institution's athletics program, as defined by the "NCAA". After an individual
has signed a National letter of intent or the institution's written offer of
admission and/or financial aid or after the institution has received his or her
financial deposit in response to its offer of admission, the individual shall
no longer be subject to the restrictions of Bylaw 13.1 The individual remains a
prospective student-athlete for purposes of applying the remaining provisions
of Bylaw 13 and other bylaws.
