(1)
The facility rental request procedure shall be the
following:
(a)
An application for use must be completed by the party requesting to use a
department of athletics facility.
(i)
The form must be submitted to the assistant athletic
director for operations and events, no later then than one month prior to the
event.
(ii)
Applications can be obtained online by contacting the
assistant athletic director for operations/events.
(b)
Confirmation of
the request will be made by phone, e-mail, or in person once it has been
determined that the facility is available and event requirements can be
met.
(i)
The
assistant athletic director for operations and events or his designee will
review events details with the parties involved either by phone, e-mail, or in
person.
(ii)
A facility use permanent will be sent to the lessee
after all event details have been confirmed by the assistant athletic director
for operations and events.
(c)
Payment for the
use of the facility
(i)
The lessee will be invoiced for the facility rental and
costs associated with the event.
(2)
Event
guidelines
(a)
The university of Toledo athletics department must have a signed
agreement/permit for each event.
(b)
Any event
considered being potentially harmful to the public image of the university will
be denied.
(c)
Any event considered to be potentially harmful to the
facility will be denied.
(d)
The university of Toledo athletics department will
determine the number of personnel required for the safeguard of the university
of Toledo's interest.
(i)
The university of Toledo's personnel can include, but
is not limited to, facility operations staff, event staff personnel, police and
emergency medical service.
(ii)
The amount of
personnel assigned to an event will be determined based on the facility being
utilized and the size and nature of the event.
