(A)
Policy
statement
The university of Toledo is committed
to following all national collegiate athletic association ("NCAA"),
mid-American conference ("MAC"), and institutional guidelines concerning the
allocation and certification of student-athlete financial aid. Financial aid
provided to student-athletes shall be administered and certified by the office
of student financial aid. Student-athlete eligibility for financial aid,
athletic scholarships, and student cost of attendance limits will be verified
in conjunction with the athletics business office.
(B)
Purpose of
policy
To ensure that all student-athletes who
receive financial aid and compete in intercollegiate athletics have been
certified.
(C)
Procedures
(1)
Issuance of initial grant-in-aid
(a)
The national
letter of intent grant-in-aid submittal form is submitted by the coach to the
athletics compliance office.
(b)
The prospective
student-athlete's academic profile is reviewed to determine initial
eligibility.
(c)
The athletic scholarship coordinator will monitor team
and individual grant-in-aid limits to ensure the prospective student-athlete's
grant-in-aid will not exceed individual and team limits.
(d)
The athletics
compliance office will forward the national letter of intent grant-in aid
submittal form to the director of athletics for approval.
(e)
The national
letter of intent and MAC letter of intent is sent to the prospective
student-athlete by the athletics scholarship coordinator.
(f)
Once the
prospective student-athlete returns the signed national letter of intent and
MAC letter of intent, they are uploaded into the NCAA's national letter of
intent portal for approval by the MAC.
(g)
The athletic
grant-in-aid submittal forms are provided by the coach to the athletic
scholarship coordinator.
(2)
Annual
grant-in-aid renewal and non-renewal
(a)
The signed athletic grant-in-aid submittal form is
provided by the coach to the athletic scholarship coordinator.
(b)
The athletic
scholarship coordinator reviews the athletic grant-in-aid submittal form and
will forward it to director of athletics for approval.
(c)
These forms are
monitored by the athletic scholarship coordinator for:
(i)
Years of aid
received.
(ii)
Team and individual limits.
(iii)
Gradation and
cancellations.
(3)
Student financial
aid
(a)
After
approval from the sport administrator and receipt of the signed copy of the
athletic department athletic grant agreement, the athletic grant-in-aid
submittal forms and accompanying cover letters are sent to the office of
student financial aid before the fifteenth day of June.
(b)
The athletic
scholarship coordinator informs the office of student financial aid of the
athletic grants-in-aid in June.
(c)
Grant-in-aid
renewal letters, reduction notices and non renewal notices are sent to
student-athletes by the office of student financial aid before the first day of
July, as required under NCAA regulations. The letters are accompanied by an
athletic grant-in-aid agreement, a cover letter signed by the director of
financial aid and a copy of the financial aid policy.
(4)
Appeals
An appeal process has been developed to
address student-athlete's whose scholarships have been
cancelled/reduced/gradated (rule 3364-35-17 of the Administrative
Code).
(5)
Financial aid changes and updates
(a)
Student-athletes
provide the athletics compliance office with information on all outside
scholarships received upon completion of the university of Toledo check-in at
the beginning of the academic year.
(b)
The athletics
compliance office and athletic scholarship coordinator compile outside
scholarship information with the student-athlete's assistance to determine if
aid is countable in conjunction with the office of student financial
aid.
(c)
The scholarship coordinator will compile a list of new
freshman and transfer student-athletes who are receiving institutional academic
aid in the sports of football and basketball in certifying the aid was granted
without regard to athletics ability. The head coaches in the abovereferenced
sports will be notified if the student-athletes' aid is compromised by the
student-athlete engaging in competition during the student-athlete's initial
year of enrollment at the university of Toledo.
(d)
The scholarship
coordinator will collaborate with the senior associate athletics director for
compliance in reviewing all institutional academic honor awards to ensure the
studentathlete may receive the award under NCAA rules without exceeding the
student-athlete's individual and team scholarship limits.
(e)
The athletic
scholarship coordinator will update NCAA squad list when changes occur to team
rosters and individual student-athlete financial aid.
(D)
Definitions
National letter of intent. The official
document administered by the collegiate commissioners association and used by
subscribing member institutions to establish the commitment of a prospective
student-athlete to attend a particular institution, as defined by the
NCAA.
Cost of attendance. An amount
calculated by an institutional financial aid office, using federal regulations,
that includes the total cost of tuition and fees, room and board, books and
supplies, transportation, and other expenses related to attendance at the
institution, as defined by the NCAA.
