Ohio Administrative Code
Title 3364 - University of Toledo
Chapter 3364-35 - Bartering Agreements
Section 3364-35-02 - Prospective student-athlete recruiting policy

Universal Citation: OH Admin Code 3364-35-02

Current through all regulations passed and filed through September 16, 2024

(A) Policy statement

The university of Toledo is committed to following all national collegiate athletic association ("NCAA"), mid-American conference ("MAC"), and institutional guidelines concerning the recruitment of prospective student-athletes.

All coaches, administrators, student-athletes, faculty, and representatives of athletics interests will abide by athletics department policies and procedures relating to the recruitment of student-athletes in the following areas:

(1) Official campus visits

(2) Unofficial campus visits

(3) Offers and inducements

(4) Off-campus recruiting (contacts and evaluations)

(5) Recruiting telephone calls

(6) Recruiting materials

(7) Electronic correspondence

(8) Recruiting presentations

(9) Transportation of prospective student-athletes

(10) Entertainment, reimbursement, and employment of high school/preparatory school/two-year college coaches

(11) National letters of intent (NLI) and financial aid agreements, publicity

(12) Tryouts

(13) Camps and clinics

(14) High school all-star games

(15) Use of recruiting funds

(16) Precollege expenses.

(B) Purpose of policy

As per NCAA bylaw 13.6.1, the president has approved the official policies and procedures for prospective student-athlete campus visit manual. The athletics compliance office will provide a copy to all coaches who are permitted to recruit prospective student-athletes. The senior associate athletic director for compliance will be responsible to ensure compliance with all procedures outlines in this document.

(C) Procedures

Coaches will be required to successfully pass the annual NCAA coaches' certification exam as a condition of on- or off-campus recruitment of prospective student-athletes.

All coaches will refer to the "official policies and procedures for prospective student-athlete campus visit manual" that is attached to this policy.

Coaches are required to provide the following to the senior associate athletics director for compliance in identifying and documenting recruiting activities:

(1) Annual recruiting declaration

(2) Official visit approval form

(3) Student-athlete host receipt

(4) Unofficial visit form

(5) Off-campus contacts and evaluations

(6) Off-campus recruiting days, if required in the sport

(7) Telephone log

(8) Complimentary admissions form

(9) NLI request

(10) Recruiting service verification

(11) Club sport verification

(12) Prospect declaration.

(D) Definitions

Prospective student-athlete. A prospective student-athlete is a student who has started classes for the ninth grade. In basketball, a prospective student-athlete is a student who has started classes for the seventh grade. Four-year and two-year transfer students are also considered to be prospective student-athletes. In addition, a student who has not started classes for the ninth grade becomes a prospective student-athlete if the institution provides such an individual (or the individual's family members or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally. An individual remains a prospective student-athlete until one of the following occurs (whichever is earlier):

(1) The individual officially registers and enrolls in a minimum fulltime program of studies and attends classes in any term of a four-year collegiate institution's regular academic year (excluding summer); or

(2) The individual participates in a regular squad practice or competition at a four-year collegiate institution that occurs before the beginning of any term; or

(3) The individual officially registers and enrolls and attends classes during the summer prior to initial enrollment.

(4) The individual reports to an institutional orientation session that is open to all incoming students within fourteen calendar days prior to the opening day of classes of a regular academic year term.

(5) After an individual has signed a national letter of intent or the institution's written offer of admission and/or financial aid or after the institution has received his or her financial deposit in response to its offer of admission, the individual shall no longer be subject to the restrictions of bylaw 13.1. The individual remains a prospective student-athlete for purposes of applying the remaining provisions of bylaw 13 and other bylaws.

Representatives of athletics interests. A "representative of the institution's athletics interests" is an individual, independent agency, corporate entity (e.g., apparel or equipment manufacturer) or other organization who is known (or who should have been known) by a member of the institution's executive or athletics administration to:

(1) Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program;

(2) Have made financial contributions to the athletics department or to an athletics booster organization of that institution;

(3) Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospective student-athletes;

(4) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their family members; or

(5) Have been involved otherwise in promoting the institution's athletics program, as defined by the NCAA.

Official campus visit. An official visit to a member institution by a prospective student-athlete is a visit financed in whole or in part by the member institution as defined by the NCAA.

Unofficial campus visit. An unofficial visit to a member institution by a prospective student-athlete is a visit made at the prospective student-athlete's own expense as defined by the NCAA.

(E) Related forms

(1) All required forms are located on the compliance web page at www.utrockets.com and within the jumpforward web-based platform used by the athletics compliance office.

Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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