Current through all regulations passed and filed through March 18, 2024
(A) Policy statement and purpose
(1) Understanding the variables involved in
the transfer credit evaluation process for both undergraduate and international
students is imperative to ensuring that students are awarded credit
consistently and equitably. This policy is designed to facilitate the transfer
of students and credits from other institutions and/ or foreign institutions of
higher education to Shawnee state university, assure maximum utilization of
prior learning, and encourage students to advance as far through the
educational system as they can in pursuit of their goals.
(2)
This policy aims
to facilitate fair and
consistent transfer credit evaluations for undergraduate and international
course work.
As used in this rule and related procedures, the following definitions
shall apply:
Acceptability |
In reference to course work, the quality of having met
standards for evaluation and award of transfer credit. |
Accreditation |
The educational status of an institution assessed by specific
governing bodies and associations indicating that an institution has met
certain minimum standards. |
Applicability |
Course work that the degree-granting department/school deems
appropriate for use within a degree program to fulfill specific
requirements. |
College-level course work |
Course work that is non-remedial, post-secondary, curriculum
that offers an advanced level of content and rigor. |
International course work |
Course work that is performed within the curriculum of a course
of study in an institution located outside of the United States. |
Level of course work |
The rank of a course as determined by the type of student for
whom the course is designed, the content, and the expectations of completion
(e.g., 1000 level, freshman; 2000 level, sophomore, etc.). |
Official transcript |
A document issued by an institution showing enrollment dates,
courses, grades, grading scale, and earned academic credentials. Transcripts
must arrive directly from the originating institution to the appropriate office
and be signed and certified by the registrar or similar institutional
authority. |
Originating institution |
An institution (i.e., college, university, agency,
organization) at which course work has been taken and/or academic credit earned
by a student seeking transfer credit. |
Semester hour equivalent value |
The number of semester hours of credit assigned to a course on
the basis of content and amount of time required for completion. |
(B)
Implementation-undergraduate
(1) This rule is
consistent with the Ohio articulation and transfer policy, first adopted by the
Ohio department of higher education in November of 1990; and, the joint
statement on the transfer and award of credit. The Ohio articulation and
transfer policy complies with state statutory and policy requirements,
including, but not limited to, sections
3333.16,
3333.161,
3333.162, and
3333.164 of the Revised
Code.
(2) When evaluating whether
to award transfer credit, the university registrar office uses a multifactorial
process initially driven by an assessment of the educational quality of the
course work as evidenced by the accreditation held by the originating
institution. Transfer credit will be awarded provided the course is similar in
level and content to Shawnee state course offerings. The appropriate
instructional department has the authority to determine equivalent Shawnee
state credit for transfer courses which
have not been established through ODHE transfer initiatives and/or established
articulation agreements.
(3)
Shawnee state university will award transfer credit for courses that have been
approved through the following transfer programs: OT36, TAG, CTAG, ITAG, and
MTAG. In addition, the university will honor transfer equivalencies that are
established as part of articulation agreements with other
institutions.
(4) Shawnee state
employs, updates in accordance with, and recognizes the research and
recommendations of professional associations to establish best practices in
transfer credit evaluation. Associations commonly used include, but are not
limited to, the American association of collegiate registrars and admissions
officers (AACRAO), American council on education (ACE), and council for higher
education accreditation (CHEA).
(5)
Shawnee state requires that students complete a minimum
of twenty hours of credit for associate degree or thirty hours of credit for
the baccalaureate in residence at Shawnee state university.
(C) Implementation-international
(1) Evaluation methodology
(a) International course work will be
evaluated based on a course-by-course evaluation completed by incred
(international credential evaluations) based on the originating institution's
official transcript.
(b) If Shawnee
state determines that the credit from the foreign institution is eligible for
evaluation and meets standards for satisfactory academic performance as defined
in this rules's procedures, Shawnee state will apply criteria relative to the
level and content of the course to determine acceptability for transfer
credit.
(c) The university
registrar oversees the awarding of undergraduate transfer credit, and the
appropriate degree-granting department/school will determine its applicability
to specific degree requirements.
(2) Professionally recognized resources and
recommendations
Shawnee state employs, updates in accordance with, and recognizes the
research and recommendations of professional associations to establish best
practices in international transfer credit evaluation. Associations commonly
used include, but are not limited to, the American association of collegiate
registrars and admissions officers (AACRAO), American council on education
(ACE), council for higher education accreditation (CHEA), and NAFSA:
association for international educators.
(D)
Implementation-graduate
(1)
Shawnee state's
policy on graduate transfer is consistent with best practices recommended by
the council of graduate schools and guidelines provided by the Ohio department
of higher education.
(2)
When deciding whether to award transfer credit, the
graduate program director will determine equivalencies based on level of
coursework, acceptability, and applicability.
(3)
Transfer credit
is awarded based on program area requirements. Official transcripts must be
forwarded from the transferring institution and must be mailed directly to
graduate admissions. The grades of transferred courses are not posted to the
Shawnee state transcript and are not used to calculate grade point
averages.
(E) Policy scope
(1) International
course work completed at non-U.S. institutions that hold regional accreditation
is covered by this rule; however, course work completed at all other non-U.S.
institutions is subject to the international transfer credit rule.
(2)
The acceptance of transfer courses for university transfer credit is distinct
from the application of credit toward university degree requirements. While
this rule governs the acceptability of undergraduate and graduate courses for university transfer credit,
the applicability of credit is determined by the student's
department/school.
(F) Link to the Ohio
department of higher education Ohio articulation and transfer policy:
https://transfercredit.ohio.gov/educational-partners/educational-partner-initiatives/articulation-transfer-policy-policy