Current through all regulations passed and filed through September 16, 2024
(A) The university of Cincinnati is always
officially open. During periods of severe inclement weather, public emergency,
or other crisis, the president or a designated cabinet officer may announce,
through the university of Cincinnati electronic mail system and through the
local news media, that some or all of the university's offices and facilities
are closed for part or all of a workday. (See rule
3361:10-55-01
of the Administrative Code regarding the announcement of emergency closures at
the university of Cincinnati.)
(B)
This rule identifies those employees who are required to report to or remain at
work during such emergency closings and sets forth the policies governing
attendance and compensation that will be in effect for all employees during
these periods.
(C) The
announcements regarding closings shall specify which work units are to be
closed. Employees in the closed units shall not report to work. Exceptions are
listed in paragraphs (D)(1) and (D)(2) of this rule. The official closing time
of the university will be determined by the time/date sent to recipients on the
"Triple D" listserv or its
equivalent.
(D) The
following groups of employees are expected to report to or remain at work as
scheduled during emergency closings:
(1)
Employees whose work units are not closed. Such units will always include the
following essential units that never close under any circumstances:
(a) The college of medicine;
(b) University police;
(c) Office of residence life/housing
units;
(d) Utility
plants;
(e) Emergency maintenance
operations;
(f) Any research unit
where the integrity of the research must be preserved;
(g) Service units that routinely operate on a
seven day per week, twenty-four hour per day service schedule.
(2) Employees whose work units are
closed but who are specifically directed to report or remain at work by their
administrative unit head. Documented approval from the appropriate vice
president is required for these employees.
(E) The following attendance and compensation
policies shall be in effect for employees required to report or remain at work
during periods of emergency closing:
(1) All
employees who are required to report or remain at work (i.e., employees whose
work units are not closed or those called into work by their administrative
head) shall work as scheduled. Any employee who is required to work but unable
to do so as scheduled, for whatever reason, must contact his/her administrative
head at least one hour in advance of the employee's starting time to report
his/her absence. Current policies regarding time off requests shall
apply.
(2) Hourly paid employees
who report or remain at work as required
during a closing will be paid time and one-half unless directed otherwise by a collective bargaining
agreement. Salaried employees who report or remain at work as
required will receive pay at their regular salary.
(3) Current policies regarding time off shall
apply: Essential hourly employees who do not report to work must use vacation,
compensatory time or time off without pay. Essential employees who live in
counties where the sheriff has declared a "Level 3" snow emergency will receive
pay at their regular straight time rate. Non-essential hourly employees, who
report to work without being told to, will receive regular pay.
(F) The following compensation
policies shall be in effect for those employees whose work units are closed and
who are not asked to work:
(1) Hourly and
salaried employees receive pay at their regular wages.
(2) Hourly employees who report to work
without being told will receive pay at their regular straight time
rate.
(3) Employees prescheduled
for vacation, sick or compensatory time off prior to the emergency-closing
announcement may not rescind their time off request after the
announcement.
(4) When it is
announced that a segment of the university campus will be closed for the
remainder of the day, hourly paid employees requesting to leave work earlier
than the scheduled closing time must have the approval of the appropriate
administrative head and must charge the additional hours of absence, prior to
the official closing, to accrued compensatory time, accrued vacation time, or
leave without pay, in that order.
