Ohio Administrative Code
Title 3359 - University of Akron
Chapter 3359-26 - General Staff Information, Policy and Procedures
Section 3359-26-03 - Compensation
Universal Citation: OH Admin Code 3359-26-03
Current through all regulations passed and filed through September 16, 2024
(A) Overtime and compensatory time - Fair Labor Standards Act.
(1)
Although every effort should be made to keep hours worked
within the normal forty-hour week, overtime may be necessary. The Fair Labor
Standards Act (FLSA), amended in 1985, provides regulations for governing the
use of overtime and compensatory time. All overtime work must be approved by
the supervisor and reported on the employee's time record. Compensatory time
off must be taken at a time mutually convenient to both the employee and the
supervisor.
(2)
In certain job classifications, or in certain
situations, overtime work or work before/after the regular shift may be
mandatory. If the supervisor requests that the employee work overtime, the
employee is expected to comply.
(a)
Guidelines for overtime pay.
(i)
FLSA and section
124.18 of the Revised Code
specify that a non-exempt employee is entitled to overtime pay at the rate of
one and one-half the normal rate of pay for the authorized hours in an active
pay status that are in excess of forty hours per week. The use of sick leave
shall not be considered to be active pay status for the purposes of earning
overtime.
(ii)
All overtime work must be approved by the supervisor
and placed on the employee's time record.
(b)
Guidelines for
accumulation and use of compensatory time.
(i)
FLSA and section
124.18 of the Revised Code
specify that a non-exempt employee may use compensatory time off at the rate of
one and one-half hours for the authorized hours in an active pay status that
are in excess of forty hours per week. The use of sick leave shall not be
considered to be active pay status for puposes of earning compensatory
time.
(ii)
All compensatory time earned and taken must be approved
by the supervisor and placed on the employee's time record. No retirement
system credit will be awarded for a day on which all hours reported and paid
are compensatory.
(iii)
The total amount of compensatory time accrued may not
exceed two hundred forty hours; compensatory time should be utilized within one
hundred eighty calendar days of accrual. Police officers may accrue a maximum
of four hundred eighty hours of compensatory time. The supervisor and/or
department head signing the time record is responsible for monitoring the one
hundred eighty day and two hundred forty hour limits. In the event that accrued
compensatory time earned exceeds a total of two hundred forty hours, the
employee will be paid for the excess and the balance of the accrued
compensatory time earned will be reduced accordingly.
(iv)
At the time of
resignation, retirement or termination, an employee will receive payment for
all accumulated compensatory time at the hourly rate of pay in effect at the
time of separation.
(v)
If an employee is transferred or promoted to another
department within the university, all accrued compensatory time will be
transferred with the employee to the new department or the employee may request
payment of accrued unused compensatory time at the hourly rate in effect at the
time of transfer. The transfer or pay decision will be communicated to the
payroll department by memo initiated and signed by the employee and approved by
the department head.
(vi)
A department may prescribe such additional requirements
for the accrual and utilization of compensatory time as are deemed appropriate
and necessary for the effective management of the unit; these may include
stipulations regarding the number of consecutive days on which compensatory
time may be used, the amount of notice necessary to request approval for the
use of compensatory time, etc.
(c)
If an employee is
requested and/or required to work more than eight hours in a particular day,
such employee may be required to take equivalent time off within the same week.
This exchange/substitution procedure is considered "flexible time" and neither
overtime nor compensatory time provisions will apply unless the total hours in
an active pay status exceed forty in a particular
week.
(B) Pay and payroll deductions.
(1)
The university of
Akron observes an eighty hour pay period and each staff employee is paid every
other Friday for the prior biweekly pay period. Arrangements may be made for
the direct deposit of pay by contacting the payroll office
(2)
In order to
comply with federal, state and local laws, the university must regularly deduct
from an employee's paycheck federal income taxes, state income taxes, city
income taxes, Retirement system contributions, and medicare taxes (for
employees hired after April 1, 1986).
(3)
In addition,
there are other deductions which the university will withhold at the employee's
request; these include savings bond(s) payments, united way contributions,
Akron teachers credit union deposits, certain annuities, and donations to
university development funds, etc.
Replaces: 3359-26-03
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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