Current through all regulations passed and filed through September 16, 2024
(A)
The standard
workweek for contract professional staff and non-bargaining unit staff for most
purposes is considered to be forty hours per week. However, it is not unusual
for such individuals to regularly work within their assigned classification in
excess of that amount, voluntarily or upon request, without receiving or having
the expectation of receiving additional remuneration. This policy does not
affect such situations and creates no right or expectancy to receive additional
remuneration.
Temporary stipends may be granted for
substantial increases in responsibility for activities outside of the normal
scope of the employee's assigned classification. The expectations of such
assignment must be temporary in nature and last a minimum of thirty calendar
days.
(1)
Stipends may be granted for:
(a)
A temporary
reassignment of duties assigned to or associated with a vacant
position.
(b)
A special project required to meet established
university or unit initiatives.
(2)
When additional
responsibilities constitute more than fifty percent of the employee's job
duties, and are expected to last in excess of three months, a temporary
reclassification to a higher job classification must be
considered.
(3)
No stipend will be granted for service activities or
committee assignments, or in lieu of merit increases or classification
status.
(B)
The responsibility for recommending and administering a
stipend vests with the vice president for finance and administration in
consultation with the unit's vice president and the executive director of human
resources.
(1)
A
stipend request must include a written rationale indicating the specific
responsibilities or activities for which the stipend will be given. The
rationale must indicate why the stipend is responsive to the effective
operation of the university, and be included with the personnel action
form.
(2)
The amount of the stipend will normally be a minimum of
four percent of the employee's current salary. Stipend amounts above four
percent must conform to established pay ranges and compensation policies as
administered by human resources. The amount of a stipend will normally depend
upon the additional time required to accomplish the additional responsibilities
or activities for which the stipend will be given. Using a standard forty-hour
workweek, and two thousand eighty hours per contract period, an individual's
hourly rate of pay will be determined. No stipend will be paid in excess of
eight additional hours of pay per week, based on the individual's hourly rate
of pay. For example, an individual with an annual salary of sixty-two thousand
four hundred dollars would have an hourly rate of pay at thirty dollars, and
would therefore not be paid a stipend in excess of two hundred forty dollars
per week [thirty dollars x eight equals two hundred forty
dollars].
(C)
Budget responsibility vests with the unit making the
request.
(1)
All requests for stipends must identify the funding source,
and expressly identify a starting and ending date, and shall not be added to
base salary following the ending date.
(2)
The effective
dates of a stipend must be within a fiscal year.
(D)
Renewal of a
stipend is subject to reaffirmation of rationale and budget availability.
Replaces: 3359-11- 12.1
