Current through all regulations passed and filed through September 16, 2024
(A)
Powers
The board of trustees, consisting of
nine
members, appointed by the governor of Ohio with the advice
and consent of the Senate, shall perform for the Southern state community
college district all of the powers and duties of boards of trustees of public
state community college districts as provided in Chapter 3358. of the Revised
Code
and carry out or authorize to be carried out all additional
actions reasonably deemed to be necessary and incidental thereto.
(1)
Guiding
principles
(a)
The board of trustees represents the people of Southern
state; community college's five-county district in making decisions concerning
the institution.
(b)
The board of trustees represents Southern state
community college to the people of the district.
(c)
The board of
trustees supports the strategic vision of the institution.
(2)
Duties
(a)
The board of trustees establishes policies and
procedures for its own governance and for the governance of the
institution.
(b)
The board of trustees selects, appoints, and evaluates
the president.
(c)
The board of trustees appoints and fixes the contract
of the president of the college and his/her annual benefits and salary
increments.
(d)
The board of trustees establishes schedules of
institution-wide fees and tuition for: students who are residents of Ohio,
students who are non-residents of Ohio, and for international students. The
establishment of the fees and tuition schedules shall be subject to approval of
the Ohio board of regents.
(e)
The board of
trustees reviews and acts on financial matters, including the annual budget,
capital expenditures for facilities, and expenditure items requiring
competitive bidding.
(f)
The board of trustees appoints foundation board
members.
(g)
Members of the board of trustees shall exercise such
authority and perform such duties as are usually incidental to their office and
are not inconsistent with these policies and regulations or Chapter 3358, of
the
Revised Code.
(h)
Each member of
the board shall have a duty to reveal to the board any interest, whether
economic or otherwise, that he has in a matter that comes before the board.
Members who have such an interest shall not participate in discussions
concerning the matter and shall recuse themselves from any action concerning
the matter. Members who have such an interest shall not be counted for purposes
of determining a quorum.
(3)
Board of trustees
oath
" I swear that I will support the
Constitution of the United States and of the State of Ohio, and that I will
honestly, faithfully and impartially perform my duties as a member of the Board
of Trustees of the Southern State Community College District.
Signed:_________________________________
Date:__________________________________
WITNESSED:___________________________
Notary
Public:___________________________
Date:__________________________________"
(B)
Authority of the board
The board members have authority to act
only when the board of trustees is legally in session. No member or officer or
employee of the board of Trustees of the Southern state community college
district shall have the right to act in the name of the board outside of board
meetings except as specifically authorized to do so by the board of
trustees.
(C)
Board organization
(1)
The officers of
board shall include a chair, a vice chair, and a secretary. In addition to the
officers specified in this rule
, the board may elect such other officers as the board
may deem necessary. These additional officers shall have such authority and
perform such duties as may from time to time be delegated to them by the
board.
(2)
The officers of the board shall be elected at the first
regular meeting at the beginning of each alternating calendar year. Officers
are elected by existing members of the board in a manner supported by five or
more members. The regular term of an officer shall be for two years. An
individual must be a board member in order to qualify as a chair or vice
chair.
(3)
If, for any reason, a vacancy occurs in the office of
the chair during his/her term of office, the vice chair shall succeed to the
office of chair immediately and shall have all powers and perform all duties of
the office during the period of vacancy. The board shall elect a successor vice
chair at the next regular meeting of the board following the declaration of
such vacancy by the chair and the support of five or more members of the board.
Any officer of the board may be removed at any time, either with or without
cause, by resolution adopted by the board at any meeting of the board. In the
event of removal, the meeting notice for the meeting during which the board
intends to vote on such removal resolution must specify that such removal
action is to be considered.
(4)
Duties and
responsibilities of officers
(a)
Chair. It shall be the duty of the chair to call the
meeting to order, to preside at all meetings of the board, to rule on the order
and discussions of motions, to maintain proper decorum within the meeting
place, to expedite the use of time during the meetings, to allocate the time
for discussions and to perform all duties incident to the office of the chair
and such other duties as may be prescribed from time to time by the
board.
The chair may, at any time, appoint
such committees as he/she deems necessary. All committees shall be advisory in
nature. Once appointed, such committees will serve until the next
organizational meeting of the board.
(b)
Vice chair. It
shall be the duty of the vice chair to perform the duties of the chair in
his/her absence, or in the event of the chair's inability or refusal to act.
The vice chair, when thus acting, shall have the powers of and be subject to
all restrictions placed upon the chair. A vice chair shall perform such other
duties as from time to time may be assigned to him/her by the chair of the
board.
(c)
Secretary. The secretary shall keep the minutes of the
meetings of the board; shall see that all notices of meetings are duly given in
accordance with the provisions of this constitution and bylaws, or as required
by law; and, in general, shall perform all duties incident to the office of
secretary and such other duties as from time to time may be assigned by the
chair of the board.
(d)
In the absence of the chair and the vice chair, the
board shall elect a chair pro tempore from the attending members of the
board.
(D)
Board
meetings
The agenda for meetings of the board
shall be prepared by the president of the college and his/her staff with the
counsel of the chair of the Board. Copies of the agenda shall be delivered to
each board member at least five days before the date of any regularly scheduled
meeting.
A majority of the board members shall
be present in person at any meeting in order to constitute a quorum for the
transaction of business at such meeting. A quorum may act on any matter by a
majority of voting members present at such quorum. The act of the majority of
the board members present at any such meeting at which a quorum is present
shall be the act of the board of trustees. In the absence of a quorum, a
majority of those board members present may adjourn the meeting until a quorum
is had.
(1)
Regular meetings
Unless otherwise specified by the
chair, there shall be at least six regular meetings of the board each calendar
year. The time and place of regular meetings shall be determined at the
organizational meeting by a quorum of the board.
(2)
Special
meetings
Special meetings of the board may be
called by the chair on his/her own initiative and shall be called by the chair
upon written request of no fewer than three members of the board. Written
notice of such special meetings shall be given to each member at least
twenty-four
hours prior to the date of said meeting stating the time and place of such
meeting and the purpose for which it is called.
(3)
Emergency
meetings
Emergency meetings of the board may be
convened when a situation requires immediate official action. When such an
emergency meeting is scheduled, written notice of said meeting shall be given
stating the time and place of such meeting and the purpose for which it is
called.
(4)
Public participation
Any person, other than a member of the
board or an officer of the college, who wishes to address the board must
request permission from the chair or the secretary of the board at least one
week prior to the board meeting. The request must be made in writing and must
state the requestor's purpose for addressing the board. Proper decorum is
expected of individuals addressing the board. The chair reserves the right to
terminate an individual's speaking privileges if the individual persists after
being asked to cease engaging in improper conduct.
(5)
Rules of
order
The latest published and released
edition of "Roberts Rules of Order" shall be taken as the authority in the
transaction of business in any matters not addressed in this manual or the Ohio
Revised Code.
(E)
Board meeting
minutes
The minutes of each regular or special
meeting shall be duly recorded. The typed minutes of each meeting will be
considered, corrected, and approved at the next regular meeting of the board.
Such action may also be taken at an intervening special meeting. The minutes
shall be inspected and signed by the secretary and chair of the board and shall
be maintained in the official board files.
