Ohio Administrative Code
Title 3358:14 - Northwest State Community College
Chapter 3358:14-13 - Information Technlology
Section 3358:14-13-01 - Information technology
Current through all regulations passed and filed through March 18, 2024
(A) This policy applies to all users of Northwest state community college (NSCC) computing resources, whether affiliated with NSCC or not, regardless of whether the user is on campus or off, regardless of the client used to access a resource, and regardless of the specific use of a resource. Additional policies may apply to specific computers, computer systems, or networks used by specific units of NSCC. All sections of this policy also apply to college publications on the Internet.
(B) The college acquires, develops, and maintains computers, computer systems, and networks as a part of the educational, physical, and social learning infrastructure. The computing resources are intended for college-related purposes which include direct and indirect support of NSCC's instruction, research, and service missions; college administrative functions; student and campus life activities; and the free exchange of ideas among members of the college community and between the college community and the wider local, national, and world communities.
(C) This policy establishes a college-wide information security program. This program develops and maintains standards and guidelines for the protection of information in compliance with all applicable laws and regulations.
(D) The rights of academic freedom and freedom of expression apply to the use of college computing resources. However, as is true of any other college-provided resource and college-related activity, those rights do not supersede other binding requirements, responsibilities, and limitations of legal and ethical behavior. In particular, legitimate use of a computer, computer system, or network does not extend to whatever is technically possible. The limitations and constraints built into computer operating systems and networks are not the sole restrictions on what is permissible. Users must abide by all applicable restrictions, whether or not they are enforced mechanically or electronically, and whether or not they can be circumvented by technical means.
(E) While NSCC encourages fully utilizing the internet in addition to traditional collections to access information and educational resources, not all sources on the internet contain information that is accurate, complete, current, legal, safe, or secure. The college does not endorse the viewpoints nor vouch for the accuracy of general information accessed through the internet and cannot be held responsible for its content. Some resources and destinations accessed through the internet contain information that some people find offensive or objectionable. Internet users access sites at their own risk. Images viewed on screens in open labs and offices may be viewed inadvertently by a wide audience. NSCC is not responsible for the information accessed or displayed using college systems.
(F) NSCC recognizes the key role that information technology services plays in the learning process and individual development and realizes the key role technology plays in students' success. Therefore, information services access priority is given to academic and college-related work. Resources used for general interest that relate to educational material and learning is encouraged, but priority will be given to course-related usage.
(G) All users of college computing resources must:
(H) NSCC employs various measures to protect the security of its computing resources and of its users' accounts. Nevertheless, the college cannot guarantee such security. NSCC strongly encourages users to engage in safe and responsible computing practices by following all recommendations specified in the NSCC security program.
(I) NSCC strives to respect and protect the privacy of its information systems users. However, the college may access user data, private or not, for various reasons. While NSCC does not routinely monitor individual usage of its computing resources, the normal operation and maintenance of NSCC's computing resources require the backup and caching of data and communications, the logging of activity, the monitoring of general usage patterns, and other such activities that are necessary to provide service. NSCC may also specifically monitor the activity and accounts of individual users of college computing resources, including individual login sessions and communications, without notice, when:
(J) Northwest state community college's world wide web pages are considered official college publications as well as campus-wide information sources. As with printed materials, web page content must be approved prior to being published on the college public web site.
(K) Institutional advancement will maintain the user access approval process for maintenance and update of the online presence. Information providers must present a request to post the area/department's online content to institutional advancement using the designated forms and interfaces.
(L) Institutional advancement will establish appropriate processes for approval and moving of the content submitted by the information providers to the appropriate sites. The decision whether content should be password protected may be made prior to submission by information providers or by institutional advancement.
(M) Data protection standards established within NSCC's information security program must be adhered to when handling data as part of the content.
(N) It is understood that NSCC may need to use delivered applications to provide online services to its users. When feasible, NSCC will customize these applications to adhere to web presence standards.
(O) All online service applications regardless of their hosting environments must be reviewed for information security and contract management by the information technology department.
(P) Web pages using the NSCC logo or college-owned content must be reviewed by the information technology department. Academic course content follows standards established by distance learning committee.
(Q) Departments may need to request a specific uniform resource locator other than NSCC's url address: www.northweststate.edu. The rationale for this request must be provided to institutional advancement. If approved, the url address must be obtained through the information technology division.
(R) No personal homepages on college open-access web sites will be permitted. Links to personal homepages are approved for academic use only.
(S) Information providers and their respective departments are the owners of and responsible for their content. The information provider and the respective department are responsible to determine the propriety of all external links presented as part the department's online content.
(T) Institutional advancement bears responsibility for monitoring web content to ensure it is accurate, timely, and relevant to the college and its mission. Institutional advancement will assist any college area requesting support concerning the appropriateness of web content. Institutional advancement will also work to assure that the content of the web site and web links is of highest value to students in meeting NSCC's general education outcomes and/or specific course objectives.
(U) NSCC allows for social networking sites such as blogs, wikis, facebook, linkedin, youtube, flickr, etc. as part of its web presence subject to prior approval from institutional advancement. Institutional advancement will provide the requester(s) with site guidelines to ensure highest quality of social networking experience.
(V) Noncompliance with this or any other college policies or procedures may result in removal of files from the web servers.
(W) Administrative and academic units of NSCC are encouraged to develop Units of the college must use the tools and frameworks sanctioned by NSCC to develop these web pages, and they must comply with NSCC's technical, business, and legal standards and obligations. Official college pages will be linked to appropriate, previously created categories within the Northwest state home page.