Current through all regulations passed and filed through September 16, 2024
(A)
Purpose. Vacation
time is provided to employees on twelve-month assignments. Employees must
schedule vacation at a time that is convenient to meet the particular needs of
their department. All vacations must be submitted in writing on the appropriate
form and approved in advance by the employee's immediate supervisor.
When an employee begins employment
before the sixteenth day of the month, the employee will begin accruing the
last pay date of that month. Otherwise the employee will begin accruing the
last pay date of the following month. (Persons on unpaid leave will not earn
vacation during such absence.)
(B)
Guidelines.
(1)
Accrual.
(a)
Full-time exempt staff accrue twenty-three days (one hundred eighty-four hours)
vacation per year, which represents a monthly accrual of 15.33 hours per
month.
(b)
Full-time non-exempt staff accrue vacation as
follows:
(i)
Full-time, twelve-month employees will for their first five years of service
receive twelve vacation days (ninety-six hours) per year, which represents a
monthly accrual of eight hours per
month.
(ii)
At the completion of the employee's fifth year of
service, the monthly accrual rate will be revised to 11.33 hours per month so
that at the end of the sixth year the employee will have accrued seventeen days
(one hundred thirty-six hours) vacation per year.
(iii)
At the
completion of the employee's tenth year of service, the monthly accrual rate
will be revised to 14.67 hours per month so that at the end of the eleventh
year the employee will have accrued twenty-two days (one hundred seventy-six
hours) vacation per year.
(2)
Vacation leave
may be taken in half-hour increments. If an employee takes a day off, the
number of hours used will be equal to the number of hours that they were
scheduled to work on that day. Vacation time can only be used after it has been
earned. Maximum accrued vacation, which can be carried over from one Fiscal
year to the next fiscal year, cannot exceed two years of vacation
accrual.
(3)
Employees who transfer from a less-than-twelve-month
position to a twelve-month position will have their years of service counted
toward the calculation of the appropriate accrual. Vacation accrual for the
twelve-month assignment will begin at the end of the first full month of
service in the twelve-month assignment.
(C)
Part-time staff
working twenty hours or more per week accrue as follows:
(1)
Part-time, twelve-month employees will for their first
five years of service receive six vacation days (forty-eight hours) per year,
which represents a monthly accrual of four hours per month.
(2)
At the completion of the employee's fifth year of
service, the monthly accrual rate will be revised to 5.67 hours per month so
that at the end of the sixth year the employee will have accrued 8.5 days
(sixty-eight hours) vacation per year.
(3)
At the completion of the employee's tenth year of
service, the monthly accrual rate will be revised to 7.33 hours per month so
that at the end of the eleventh year the employee will have accrued eleven days
(eighty-eight hours) vacation per year.
(D)
Part-time staff
working less than twenty hours per week do not accrue vacation time.
Replaces: 3358:11-5-41
