Current through all regulations passed and filed through September 16, 2024
(A)
Applicability. This rule applies to the naming of
facilities including buildings and structures, interior spaces, landscapes,
roads, collections, programs, endowed chairs and professorships, and schools
and departments on the various campuses of the college.
(B)
Rule. Owens
community college welcomes the opportunity to honor those who have rendered
extraordinary service or support. Facilities, spaces, endowments or programs
may be named for individuals or entities whose accomplishments or generosity
advances the academic mission of the college, furthers the capacity of the
college to meet its teaching and scholarly objectives and to serve its
community, and enhances the growth and reputation of the college. A decision to
construct or renovate a building, establish a chair or create a program is to
be taken on the basis of established academic and other operational criteria
and approved in keeping with the college's established practices and academic
mission. Naming will be independent of all appointment, admission and
curriculum decisions which the college will continue to make in keeping with
its established practices and academic mission. To ensure the appropriateness
of the honor, the college will follow the guidelines listed in this rule as it
makes decisions on a case-by-case basis with regard to naming facilities,
spaces, endowments or programs.
(1)
Criteria for selection of honorees. Naming a facility,
space, endowment or program for an individual, organization or corporation is
one of the highest honors that the college can bestow. This recognition is a
lasting and powerful affirmation of the honoree's connection to the college's
mission. As such, honorees shall have exemplary character, an unqualified
reputation for honesty, personal integrity and the highest standards of
personal and professional ethics. These factors are to be determined at the
sole discretion of the Owens community college board of trustees and/or the
college president.
(a)
Extraordinary college service. Honorees who have been
employed by the college shall have given extraordinary service to the
institution in a teaching, service or administrative field with such
exceptional distinction that their contributions are widely recognized by their
peers, both at the college and elsewhere. The recognition afforded the honoree
may also include private financial contributions related to the naming
opportunity. Honorees may not be in active service at the college or hold
elected office at the time of the naming, unless the circumstances are
exceptional.
(b)
Private financial support. Individuals, corporations
and other organizations may be considered for naming recognition if they have
made significant financial contributions related to the naming opportunity.
Decisions regarding such recognition are made on a case-by-case basis in
accordance with the approval process contained in this rule and any other
applicable college policies and shall also take into consideration the total
cost of the project, the availability of other funds and the level of financial
contribution. A bequest or legacy gift from a donor who is still alive will not
normally be considered for a naming opportunity. The following guidelines
should also be taken into consideration in determining a significant level of
financial support in a given situation:
(i)
New facilities.
Require ten per cent of construction costs.
(ii)
Space within a
new facility. Fifty per cent of the construction cost based on average square
footage.
(iii)
Renovation of facilities. Fifty per cent of the cost of
renovating a facility.
(iv)
Existing facilities without renovation. Require ten per
cent of the fair market value based on insured value.
(v)
Space within
existing facilities without renovation. Forty per cent of the fair market value
based on total square footage of insured value.
(vi)
Portable items.
Donation of the collection or at least fifty per cent of the value of the
collection.
(vii)
Tribute markers. One hundred per cent of the cost or
value of associated items (e.g. trees, gardens, benches).
(viii)
Endowed
positions. Fifty per cent funding of the endowment position.
(ix)
Programmatic
entities. Determined on a case-by-case basis.
(c)
Financial
commitments related to the naming opportunities may be pledged over several
years. The number of years will be determined by the college and the donor but
will be based upon the size of the donation, the nature of the naming
opportunity and the financial (including tax benefits) consideration of the
donor.
(2)
Request for approval. Since naming facilities, spaces,
endowments and programs has a long-term impact on the college, the approval
process is designed to ensure such action is in the best interest of the
college. All naming requests will be reviewed by a college naming review
committee comprised of the provost, the vice president of business affairs, and
the executive director of fund development. This committee will submit all
recommendations to the president. Upon presidential review and approval,
applicable naming recommendations will be submitted to the board of trustees
for consideration. An opportunity that involves private financial support
should first be approved by the Owens state community college foundation
executive committee before any action can be taken by the college naming review
committee.
(a)
Naming facilities and/or interior spaces must be approved by the board of
trustees.
(b)
The naming of academic or non-academic programmatic
entities (such as departments, schools, institutes and centers) must be
approved by the board of trustees.
(c)
Naming of endowed
positions must be approved by the president.
(d)
The display of
tribute markers which includes plaques, medallions or other markers in
association with features such as trees, benches or small monuments must be
approved by the president.
(e)
Naming facilities
and spaces that are made up of portable items which are identifiable because of
a specific focus or purpose (for example, collections of art) must be approved
by the president, provost and dean of the school, depending on the
location.
(f)
The board of trustees reserves the right to review for
approval, on a case-by-case basis, any naming request not specifically
addressed above and not otherwise delegated by the board of trustees to the
president of the college.
(3)
Duration of name.
Naming of facilities, spaces, endowments and programs in honor of individuals,
corporations or other organizations is expected to last the lifetime of the
facility, space, endowment or program.
(a)
Special
considerations.
(i)
Renovations: If a previously named facility or property
must be replaced or substantially renovated, the name will remain as set forth
in any gift agreements related to the prior naming action.
(ii)
Change in use:
When a change in the use of a previously named facility occurs because a
program moves/ends or space is reassigned or demolished, some form of
continuing recognition may be appropriate, such as creating an alternative
memorial.
(iii)
Additional naming opportunities: Naming associated with
a particular facility, space, endowment or program will not preclude further
naming within the facility, space, endowment or program.
(iv)
Form of naming
display: The official name of a building, in honor of an individual or in
recognition of an appropriate donation, shall be determined by the college in
cooperation with the donor. In addition, a suitable plaque can be located in
the lobby or other appropriate interior location, giving the full name and a
brief biography of the person.
(v)
Owens community
college reserves the right to change the building's name or to remove the
naming right should a significant change in the circumstances of the donor or
honoree occur. A significant change is determined at the sole discretion of the
board of trustees and/or the president of the college.
(4)
Request processing. Every reasonable effort will be
made to ensure that a naming request will be acted upon within sixty days of
the initial submission of that request to the college naming review
committee.
(5)
Recording and reporting. The president's office will be
responsible for recording the official decisions on all naming requests and
reporting those decisions to the appropriate college officials.
(C)
Implementation. The executive director of fund development
will implement procedures consistent with this rule as well as ensure that all
approved names of facilities, spaces, endowments and programs are consistent in
look and design and are completed in a timely manner. It is also the
responsibility of the executive director of fund development to keep the donor
and/or honoree informed throughout the process.
Replaces: 3358:11-1-11
