Current through all regulations passed and filed through September 16, 2024
(A) Policy statement. Youngstown state
university (university) participates in the federal work-study program in order
to provide eligible students with part-time employment to help meet academic
costs and to provide work experience.
(B) Purpose. To provide information and
guidance to university students, staff, and faculty regarding the United States
department of education federal work-student (FWS)
program.
(C) Scope. This policy
applies to undergraduate and graduate students seeking employment through the
FWS program.
For non-FWS student employment, refer to rule
3356-9-03 of the Administrative
Code, "Employment of students," and rule
3356-9-03.1 of the
Administrative Code, "Appointment of graduate assistants, graduate research
assistants, graduate assistant interns, and teaching assistants." (See
corresponding university policies 3356-9-03, "Employment of students," and
3356-9-03.1, "Appointment of graduate assistant graduate research assistants,
graduate assistant interns, and teaching assistants.")
(D) Parameters.
(1) While the president has overall
responsibility for the management of the university, the responsibility for
hiring student employees is delegated to the provost, vice presidents, and
divisional executive officers, or designees.
(2) The office of financial aid and
scholarships is responsible for administering and awarding federal work-study
funds, university compliance with FWS regulations, and determination of student
eligibility in accordance with federal regulations and university policy.
University policy requires students to be reviewed for FWS eligibility on a
first-come, first-served basis.
(3)
In addition to on-campus employment, FWS funds may also be used for community
service opportunities such as "America Reads" and other community-based
programs.
(4) Students receiving
FWS funds are not eligible for fringe benefits, including paid vacation and
sick time.
(5) Federal work-study
payments are administered by the office of payroll.
(6) Federal work-study awards are cancelled
or reduced when students default on federal loans, become over-awarded due to
changes in aid eligibility, or do not maintain satisfactory academic
progress.
(E)
Procedures.
(1) The office of financial aid
and scholarships applies annually for FWS funding by submitting the appropriate
forms and paperwork to the United States department of education.
(2) In order to be considered for FWS funds,
students must annually complete the "Free Application
for Federal Student Aid (FAFSA)" form after October first for the
following aid year.
(3) In order to prevent student over-awards
and to timely notify the employing department when work-study funding has been
exhausted, student year-to-date FWS earnings are monitored by the office of
financial aid and scholarships.
(4)
Community service is tracked to monitor compliance with United States
department of education requirements.
(5) All federal work-study earnings are
reconciled between the office of financial aid and scholarships and the
controller's office .
(6)
The office of financial aid and scholarships annually compiles and reports
required federal work-study information to the United States department of
education.
(7) Information
regarding financial assistance is available on the university's
office of financial aid and scholarships and
federal work-study webpages. See also
studentaid.gov for more information.
