Current through all regulations passed and filed through September 16, 2024
(A)
Policy statement. On occasion, it is necessary and
appropriate to have employees perform services not included in the employee's
assigned duties and responsibilities and to pay employees for these additional
services. This policy does not apply to supplemental payment compensation for
externally funded grants, sponsored programs and contracts (see rule
3356-7-48 of the Administrative
Code, university policy
3356-7-48).
(B)
Scope. This
policy applies only to faculty and professional/administrative staff. For
supplemental payment compensation for externally funded grants, sponsored
programs and contracts, consult rule
3356-7-48 of the Administrative
Code and/or university policy
3356-7-48, "Supplemental pay
from externally funded grants, sponsored programs and contracts for faculty and
professional/administrative staff."
(C)
Parameters.
(1)
Supplemental pay
assignments are intended to enable the university to generally deal with
short-term staffing needs that require the assignment of work or additional
duties beyond the scope of an employee's primary position.
(2)
Secondary
appointments enable the university to generally deal with staffing needs that
require the assignment of work or additional duties beyond the scope of a
faculty member's primary position to act as a director, associate director,
program manager, coordinator, or similar position for programs, partnerships,
or other department activities on a limited basis.
(3)
Total payments
for supplemental pay to an employee during any fiscal year shall not exceed
five thousand dollars unless approved by the president. Total payments for
secondary appointments to an employee during any fiscal year shall not exceed
five thousand dollars unless approved by the president.
(4)
To allow for
accurate and transparent financial analysis and reporting and for audit
purposes, supplemental and secondary appointment payments should be made from
the appropriate account code in the university's financial system. Such
payments shall be made to the employee on a semimonthly basis.
(5)
Supplemental pay
assignments and secondary appointments must be approved in advance by the
employee or the faculty member's manager in any situation in which the
assignment is for work for another university department.
(6)
Supplemental pay
assignments and secondary appointments are contingent upon board approval;
however, employees may begin these assignments prior to board
approval.
(7)
The chief human resources officer will prepare and
submit a summary of all personnel actions to include supplemental pay
assignments and secondary appointments to the university affairs committee for
recommendation for approval by the board of trustees. The personnel actions
shall be contingent upon approval by the board.
(D)
Procedures. See
human resources administrative policy 2024-1: "Supplemental pay assignments,"
and 2024-02: "Secondary appointments."
Replaces: 3356-7-46
