Current through all regulations passed and filed through September 16, 2024
(A) Policy statement. The university is
committed to equitable employment practices and maintains a complaint process
that may be utilized by professional/administrative staff to provide prompt and
equitable resolution of disputes resulting from administrative
employment-related decisions, i.e., reclassification, promotion, discipline,
working conditions, and termination decisions.
(B) Scope. This policy may be used by
professional administrative staff not covered by a collective bargaining
agreement. Employees covered by a collective bargaining agreement should
consult their respective agreements.
(C) Parameters.
(1) Employees with a complaint about an
administrative decision are encouraged to initiate informal discussion with
their immediate supervisor prior to filing a formal complaint.
(2) An employee who is dissatisfied with the
informal discussion or chooses not to engage in an informal discussion may file
a formal complaint of an administrative decision that will be reviewed and a
final determination made.
(3) The
chief human resources officer is authorized to develop additional procedures
necessary for the implementation of this policy.
(D) Procedures.
(1) A formal written complaint identifying
the specific decision and reason for the complaint must be sent to the
employee's immediate supervisor no later than ten working days of the
occurrence of ten days from when the employee reasonably should have known of
the occurrence.
(2) The supervisor
will conduct an appropriate review and respond to the complaint in writing
within ten working days of its receipt.
(3) If this response does not satisfy the
employee, a written complaint may be sent to the chief human resources officer
within ten working days from receipt of the supervisor's response. The chief
human resources officer or designee, in
consultation with the appropriate vice president, will review all information
submitted and render a final written decision within fourteen working days from
the date on which the complaint is received.
