(A) Policy statement. The university is
committed to employment practices that promote the health and welfare of its
employees. Through its leave programs, it provides for and encourages
preventive health care; physical, emotional, and mental well-being;
professional growth and development; and civic responsibility.
(B) Parameters.
(1) Professional/administrative and
classified staff who are excluded from a bargaining unit earn fifteen days of
sick leave per year. Said sick leave is accrued at the rate of five hours per
semimonthly pay period for excluded professional/administrative staff and 4.6
hours per biweekly pay period for excluded classified staff.
(2) Professional/administrative and
classified staff who are excluded from a bargaining unit may utilize up to four
days of accrued but unused sick leave per fiscal year for personal reasons not
necessarily associated with an illness or injury to the employee or an
immediate family member.
(3) Sick
leave may be accumulated without limit provided the employee remains in an
active pay status at the university.
(4) Sick leave may be utilized for personal
illness, injury or exposure to a contagious disease which could be communicated
to other employees, and visits to, or treatments by, medical providers that
cannot be scheduled outside the employee's normal work hours.
(5) Sick leave may also be utilized for an
illness in the employee's immediate family when the employee's presence is
reasonably necessary for the health and welfare of the affected family
member.
(6) Paid sick leave shall
be used concurrently with Family and Medical Leave Act (FMLA) in
accordance with rule
3356-7-05 of the Administrative
Code. See university policy
3356-7-05, "Family and Medical
Leave Act (FMLA)."
(7) As used in
this policy, retirement refers to retirement under the provision of one of the
Ohio public retirement systems at the time of separation and requested sick
leave conversion. At the time of retirement, excluded
professional/administrative staff that have completed ten or more years of
active service or a combination of active university service, together with
other state of Ohio units as specified by law, shall receive payment for
one-fourth of the unused sick leave days up to a maximum of fifty days. Payment
is based on the rate of pay at the time of retirement. Such payment will be
made only once to an employee. After the employee accepts the payment, all
remaining sick leave credit accrued will be eliminated. (Please see section
21.5 of the association of
classified employees agreement regarding sick leave for excluded classified
employees.)
(8) A retired employee
who returns to university service may accrue and use sick leave as before, but
cannot receive a second sick leave conversion payment.
(9) Sick leave conversion does not apply to
any separation other than retirement.
(10) Employees covered by collective
bargaining should refer to their respective labor agreement.
(C) Procedures. Employees
utilizing sick leave should notify their immediate supervisor as soon as
possible regarding the necessity to utilize sick leave. To the extent such is
possible, sick leave used for personal reasons is to be scheduled in advance.
The university's electronic process should be followed for the reporting and
approval of leave. For procedures related to extended sick leave, refer to rule
3356-7-05 of the Administrative
Code and/or university policy 3356-7-05, "Family and Medical Leave Act
(FMLA)."
