Current through all regulations passed and filed through September 16, 2024
(A)
Policy statement.
Youngstown state university (university) recognizes that student organizations
foster a sense of belonging by creating inclusive campus programming and
providing leadership development opportunities to enhance student
success.
(B)
Purpose. In accordance with section
3345.141 of the Revised Code,
this policy establishes the procedure for which student organizations may
request approval to use the university logos for use in activities, materials,
publications, websites, or any other printed materials prepared and distributed
by the student organization.
(C)
Scope. This
policy applies to all registered student organizations at Youngstown state
university.
(D)
Definitions for purposes of this policy.
(1)
"Student
organization" - a student group or organization officially registered and
recognized by the university.
(2)
"University
logo(s)" - logos that include, but are not limited to, official university
letterhead stationery, university seal, and any trademarks registered by the
university.
(3)
"Organizational logo(s)" - logos created and used by
student organizations that incorporate in part or in whole a university
logo.
(E)
Parameters.
(1)
Student organizations are required to obtain prior
approval in order to use any university logos for activities, materials,
publications, websites, or any other printed materials.
(2)
Student
organizations shall not use the university logos for any activities, materials,
publications, websites, or any other printed materials without the prior
approval by the university, as set forth in this policy.
(F)
Procedure for requesting the use of university logos.
(1)
Student
organizations requesting the use of university logos are required to submit a
request through the "Student Org Logo Use Form" located on the university
website.
(a)
Students are encouraged, but not required, to utilize
graphic services located in Kilcawley center to design their organizational
logos.
(b)
Any organizational logos created through graphic
services still require prior approval as set forth
herein.
(2)
Requests for the use of a university logo will be
reviewed by the marketing and promotions office inside of athletics for
approval/ disapproval via web form on the university website.
(3)
The standards for
approval/ disapproval prohibit the use of the university's logos to indicate
the university's approval or disapproval of any political or social issue
supported by the organization. The standards shall require a student
organization to affirm that it will not violate that
prohibition.
(4)
Any student organization that has approval to use the
university's logos must include a disclaimer on any website or printed or
digital material if the website or material uses the university's logo and is
not otherwise sponsored by the university. The disclaimer shall state both of
the following:
(a)
The student organization is registered with the
university; and
(b)
Registration shall not be construed as the university's
approval, endorsement, or sponsorship of the student organization's
publications, activities, purposes, actions, or positions.
(G)
Disapproval of the use of university logos.
(1)
A request for the
use of university logos may be denied if the design does not meet the
university standards as set forth in the "Visual Standards, Brand, Social Media
and Communications Guidelines."
(2)
A student
organization may also have their use of university logos disapproved for
improper use if the student organization does any of the following:
(a)
Uses a university
logo without approval;
(b)
Fails to include the disclaimer if it is required under
paragraph (C)(5) of this policy; and/or
(c)
Uses the
university logo to indicate the university's approval, endorsement, or
sponsorship of any of the student organization's publications, activities,
purposes, actions, or positions that are not sanctioned by the
university.
(3)
Any disapproval of the use of university logos may be
grieved through the appeal process detailed on the university
website.
(H)
The university shall, each month, report on the
university's website a copy of each approved or disapproved request form and
each grievance report produced in that month. Each form and report shall be
maintained in the depository for at least five years. The forms and reports are
public records subject to section
149.43 of the Revised
Code.
(I)
The university will provide information regarding this
policy in any annual training the university provides to student organization
leaders.
