Current through all regulations passed and filed through December 16, 2024
(A)
Policy statement.
In conjunction with the mission and goals of Youngstown state university
(university), intercollegiate athletics offers broad-based programs that
support the educational objectives and academic progress of student-athletes;
comply with the regulations of the national collegiate athletic association
(NCAA) and university affiliated intercollegiate athletic conferences; and
accommodates the institution's intercollegiate athletic competitive interest of
students while providing spectator events of interest to students, faculty,
staff, and members of the broader community. The university through the
intercollegiate athletics department is committed to the wellbeing of
student-athletes, academic integrity, sportsmanship and ethical integrity,
fiscal integrity, diversity of student-athletes and staff, gender equity, and
community outreach. The intercollegiate athletics programs will be managed to
reflect the educational values and mission of the university, to achieve the
academic success of student-athletes, and to develop pride and support among
students, faculty, staff, alumni, and the community at large. The board of
trustees will properly oversee athletics at Youngstown state
university.
(B)
Purpose. To delineate the roles of the university's
board of trustees, president and university administrators in the governance of
intercollegiate athletics consistent with leadership and oversight
responsibilities. To establish procedures for operation of intercollegiate
athletics programs.
(C)
Scope. This policy applies to sports played at the
collegiate level with eligibility requirements established by the
NCAA.
(D)
Oversight by the board of trustees. The board of
trustees provides broad oversight of the intercollegiate athletics program's
fiscal integrity, administrative structure, operational activities and the
overall development and success of student-athletes to ensure consistency with
the mission of the university, the mission of the athletics department, and in
compliance with applicable laws, regulations, and university policy. The board
of trustees carries out this oversight by:
(1)
Delegating
administrative responsibility for intercollegiate athletics and its management
to the office of the president and lending its full and public support to the
president in the execution of these duties.
(2)
Approving, with
the president, standards of accountability, and benchmarks against which to
measure the success of the intercollegiate athletics program; in particular,
those related to the academic performance and progress of the student-athletes
and reviewing the same at least annually.
(3)
Holding the
president responsible for the appropriate execution of those responsibilities,
assessing presidential performance during periodic reviews.
(4)
Reviewing and
approving the intercollegiate athletics budget as part of the regular
institutional budget process, including revenue, expenditures, compensation
procedures for athletic director and coaches, debt capacity, and gift policies,
in keeping with the board of trustees' overall responsibility as financial
stewards of the institution.
(5)
Reviewing and
approving the intercollegiate athletics' mission statement that reflects the
university's mission and academic values.
(6)
Including in new
board member orientation an overview of the intercollegiate athletics
department and review of all policies.
(7)
Ensuring the full
integration of the intercollegiate athletics department into the administrative
structure of the university.
(8)
Periodically
conducting a review of governance policies related to intercollegiate
athletics.
(9)
Ensuring the proper independent oversight of all funds
raised and expended by booster clubs and affiliated
organizations.
(10)
Monitoring the compensation packages and contract terms
of the athletic director and head coaches of major sports, and ensuring
compensation policies are consistent with the university's overall
standards.
(E)
Responsibilities of the president of the university.
The responsibilities of the president include, but are not limited to:
(1)
Exercising
ultimate administrative responsibility for all aspects of the intercollegiate
athletics program.
(2)
Overseeing the university's executive director of
athletics.
(3)
In conjunction with the executive director of athletics
and appropriate athletics department staff:
(a)
Establishing
appropriate measures and benchmarks necessary to assess the success of the
intercollegiate athletics program.
(b)
Establishing and
upholding academic and eligibility standards for student-athletes that reflect
the university's mission and values.
(4)
Appointing and
establishing the term of the NCAA faculty representative(s).
(F)
Responsibilities of the executive director of athletics. The
responsibilities of the executive director of athletics include, but are not
limited to:
(1)
Developing the athletic department's mission statement and
ensuring that it reflects the university's mission and academic
values.
(2)
Exercising day-to-day control over the activities of
the athletic department, including but not limited to student-athlete
educational programs and objectives, personnel decisions, corporate
sponsorships/partnerships, broadcasting contracts, affiliated organizations and
fund raising efforts.
(3)
Providing information regarding accountability and
benchmarks to the university president and board of trustees and reporting
quarterly to the board of trustees on matters related to athletic
accomplishments, developments, budget and finances.
(4)
Administering
financial and managerial affairs with transparency and adherence to university
business practices.
(5)
Communicating clearly with the board of trustees,
coaches, administrators, students, faculty, boosters, and alumni concerning
compliance with institutional, conference, and NCAA rules and regulations; the
mission, values and goals of the athletics department; appropriate contact with
donors and students.
(6)
Establishing expectations for on and off field ethical
and respectful standards of behavior for coaches and student-athletes
appropriate to their positions and as representatives of the
university.
(7)
Monitoring and promoting compliance with all federal,
state, institutional, conference, and NCAA rules and regulations to which the
university is subject, including provisions concerning gender
equity.
(8)
Reporting and responding to known and alleged NCAA
violations according to procedures established by the NCAA and informing the
president of such violations.
(G)
Responsibilities
of the NCAA faculty representative(s). The NCAA faculty representative(s)
report directly to the president. Their responsibilities include but are not
limited to:
(1)
Ensuring and promoting the academic, health, and social
wellbeing of student-athletes and the academic integrity of the intercollegiate
athletics program.
(2)
Serving as the liaison between the faculty and the
athletic department.
(3)
Representing the university with the NCAA and with its
conferences.
(4)
Providing a yearly update to the academic
senate.
(H)
Parameters.
(1)
Compliance with university, conference and NCAA
regulations is a primary responsibility of coaches, departmental staff,
student-athletes, parents, boosters, and others associated with the department
of intercollegiate athletics, as well as all fiscal matters, including
fundraising, must be conducted within such stated regulations.
(2)
Members of the
university community are expected to follow conference and NCAA
regulations.
(3)
The effectiveness of the compliance program will be
evaluated on a regular basis.
(4)
The primary
objective of the intercollegiate athletics program is to promote the physical,
emotional, and educational wellbeing of student-athletes, while utilizing
prudent management and fiscal practices in providing opportunities for
competition as an integral part of their quality educational
experience.
(5)
Both academic and athletic abilities are considered
during the student athletic recruitment process and followed up with offering a
variety of support services upon enrollment, including academic and personal
counseling, tutorial services, and substances abuse education and
testing.
(6)
The department of intercollegiate athletics maintains
revenue-producing teams in NCAA division I men's and women's basketball, and in
NCAA division I football championship subdivision level
football.
(7)
A variety of other historically nonrevenue-producing
intercollegiate athletic men's and women's teams are also
supported.
(8)
Each of the intercollegiate athletics teams and staff
members must exercise ethical conduct and support the principles of amateur
athletic competition, fair play, and sportsmanship, and follow the NCAA goals
regarding gender equity and diversity.
(I)
Procedures.
(1)
The
intercollegiate athletics council reviews, on a regular basis, intercollegiate
athletics policies and procedures.
(2)
The
intercollegiate athletics department is responsible for developing, updating,
and distributing the "Student-Athlete Handbook."
(3)
The executive
director of intercollegiate athletics, or designee, will meet regularly with
the student-athletes advisory committee to discuss areas of interest and
concern.
(4)
All fundraising activities are conducted in accordance
with rules 3356-5-07, 3356-5-09, and
3356-5-12 of the Administrative
Code (university policies 3356-5-07, "Gifts for the Benefit of the University,"
3356-5-09, "Endowment Funds," and 3356-5-12, "Licensing of University Names and
Marks").
Replaces: 3356-6-03
