Current through all regulations passed and filed through September 16, 2024
(A) Policy
statement. The Family Education Rights and Privacy Act of 1974 (FERPA)
protects the privacy of student education records. However, pursuant to FERPA,
an educational institution may disclose information contained in the education
records of a student that would not generally be considered harmful or an
invasion of privacy (34
C.F.R. 99.3). Such information is known as
directory information.
(B) Scope.
This policy applies to requests from external organizations for the directory
information of currently and previously enrolled students (collectively
referred to as student/students for purposes of this policy).
(C) In accordance with FERPA, Youngstown
state university (university) has designated the following student information
as directory information:
(1) Name;
(2) Address (local, home and
email);
(3) Telephone (local and
home);
(4) Program of study
(including college of enrollment, major and campus);
(5) Enrollment status (e.g., full-time,
part-time, withdrawn);
(6) Dates of
attendance and graduation;
(7)
Degrees, honors, and awards received;
(8) Previous educational agencies or
institutions attended;
(9)
Participation in officially recognized activities and sports;
(10) Weight, height, hometown, high school
attended and photographs of members of intercollegiate athletic teams;
and
(11) Graduation
lists.
(C) Parameters.
(1) Requests for student directory
information must be submitted in writing to the office of the registrar and
with appropriate contact information included. The office will review each
request to ensure that it adheres to FERPA guidelines, state law, and
university policy.
(2) In
accordance with section
3319.321 of the Revised Code,
the university will not release the directory information concerning any
student to any person or group for use in a profit-making plan or activity. In
order to ascertain whether the directory information is for the use of a
profit-making plan or activity, the division may require that the requestor
disclose their identity and/or intended use of the information.
(3) The university may deny a request for
directory information if the information is personally identifiable and for a
purpose other than one listed in section
3319.321 of the Revised Code or
for a legitimate educational purpose.
(4) Information will only be released upon
the condition that the information will not be further disclosed.
(5) Students may request that their directory
information not be released to external organizations by completing and signing
the "Student Privacy Hold Form," which is available in the
penguin service center.
(D) Procedures.
(1) Requests must be submitted in writing
and
emailed to the office of the registrar with a statement of affiliation, description of specific
directory information the requestor wishes to receive, date by which to receive
the data and the requestor's name, postal mailing address, telephone number and
email address.
(2) A
three-week lead time is recommended. Complex list requests may require a longer
lead time.
(3) In cases in which
the information cannot be provided within the standard time frame, the
requester will be notified.
(4)
Copying charges will be consistent with university charges pursuant to a public
records request.
