Current through all regulations passed and filed through September 16, 2024
(A) Policy statement.
Motorized vehicles owned or leased by Youngstown state
university (university) are to be operated solely for university business and
only by authorized university faculty, staff, and students. Any personal use
must be authorized in advance and associated with the use of that vehicle for
university business. All university drivers must comply with university vehicle
use requirements and procedures.
(B) Scope. This policy applies to all
motorized vehicles as defined herein.
(C) Definition.
(1) "University vehicle
" - a vehicle
that is either owned or leased as part of the
university's motor pool
, including but not limited to automobiles, passenger
vans, golf carts, and utility vehicles. Exclusion: This policy does not
cover vehicles leased by the university specifically for a university employee
and solely for that employee's combined business/ personal use.
(D) Business use of vehicles.
(1) University vehicles are to be used
soley
for authorized university business. It is the responsibility of the department
head to enforce proper use of university vehicles assigned to the using
department and to ensure that all appropriate forms are completed.
(2) University vehicles are to be operated
only by authorized individuals.
(3)
Only authorized passengers may ride in university vehicles. These may be
faculty, staff, students, or guests of the university.
(4) Personal use of a university vehicle that
occurs within the broader use of that vehicle for university business, such as
a detour from an expected business route to do personal business, is not
permitted. Meals and refreshments for breaks during the workday as a part of
the use of a university vehicle are permitted.
(5) Use of a university vehicle solely for
personal use or for more than incidental personal use as part of business use
is prohibited.
(6)
To ensure safety and inventory-control, all university
vehicles must be approved by and purchased through the university's motor pool
office, under the purview of university facilities and support
services.
(7)
Vehicles that are donated to the university must be
inspected and approved by the university's motor pool office prior to the
university accepting any such donation. Vehicles accepted as gifts to the
university shall be registered with the university motor pool.
(E) Driver responsibilities.
(1) Drivers shall not operate a vehicle that
the driver suspects is not operating properly. The driver shall park the
vehicle and make appropriate arrangements so that the vehicle can be serviced,
otherwise operated safely or towed.
(2)
The number of persons
that may be transported in a
university vehicle shall not exceed the vehicle's maximum capacity.
Whenever
possible, all persons riding in a university
vehicle must wear
seatbelts.
(3) Drivers of any
university operated vehicle must comply with all state and local traffic laws.
Drivers are responsible for payment of any fines resulting from violation of
motor vehicle regulations while operating university vehicles.
(4) Drivers are responsible for taking
appropriate measures to secure and safeguard the vehicle until it is returned
to the designated location at the university.
(F) Violations of the vehicle policy.
Employees who violate this policy or administrators who authorize inappropriate
or unnecessary purchase and/or use may be liable
for the repayment of costs incurred and/or damages that might occur and may be
subject to discipline up to and including termination.
