Current through all regulations passed and filed through September 16, 2024
(A)
Policy statement. The selection of architects/engineers
for university capital projects is based on the size, complexity, and estimated
cost of the project. When designing and planning capital projects, the
university may use internal personnel or an external architect/engineer. For
projects requiring an external architect/engineer, a competitive selection
process will be followed. Selection of external architect/engineers for
state-administered projects may include the Ohio facilities construction
commission ("OFCC"). In all cases, the selection process will conform to
Chapter 153. of the Revised Code.
(B)
Parameters.
(1)
Capital projects
subject to this policy include construction and renovation projects defined by
rule 3356-4-15 of the Administrative
Code (see university policy 3356-4-15, "University construction/renovation
projects").
(2)
Projects limited in scope to mechanical, electrical,
structural, or building envelope maintenance are not subject to this
policy.
(3)
Projects will be publicly advertised in accordance with
state or university requirements.
(4)
Approved projects
will be shared for information purposes at regularly scheduled meetings of the
finance and facilities committee of the board of trustees.
(5)
The associate
vice president for facilities maintenance will determine the appropriate
representative(s) to serve on the project teams, in consultation with the area
officer of the project's primary user department. A member of the board of
trustees may also be included on the project team.
(C)
Procedures.
There are four general procedures that
may be used to determine the use and selection of architects/engineers for
capital projects.
The director of planning and
construction will prepare a preliminary estimate of costs and scope of all
projects. A recommendation including these factors and the capacity of internal
personnel to complete the project, will be reviewed by the associate vice
president of facilities maintenance for determination of the procedures to be
followed.
(1)
Classification one. Capital projects designed by
university staff.
(a)
The associate vice president for facilities maintenance
will appoint a project team and chairperson for each project.
(b)
The team will
typically include two or three university professional staff members and one or
more users of the space to be constructed.
(c)
The team
chairperson will work closely with the members of the department/unit that will
occupy the space being designed and manage the project's scope and costs within
the availability of project funds.
(2)
Classification
two. Capital projects administered and designed by external
architects/engineers.
(a)
The associate vice president for facilities maintenance
will appoint a project team and chairperson for each project.
(b)
The team will
typically include two or three university professional staff members and one or
more users of the space to be constructed.
(c)
The project team
will determine the desired qualifications needed by the architect/engineer for
the project. These qualifications, along with the scope of the project, will be
stated in the request for qualifications.
(d)
The request for
qualifications will be posted on the register of Ohio at the OFCC website so
that design firms may express an interest in being considered for university
projects. Projects may also be advertised in local print media when
appropriate.
(e)
The project team will evaluate submitted proposals and,
if appropriate, interview firms in accordance with the Ohio department of
administrative services procedures. (See section
3345.50, Chapter 125. and
Chapter 153. of the Revised Code, and Chapter 123:5-1 of the Administrative
Code.) The team will submit a ranked list of firms, based on average composite
scores and with recommendations, to the associate vice president for facilities
maintenance for approval.
(f)
The selected firm, for informational purposes, will be
reported to the board of trustees.
(3)
Classification
three. Capital projects administered by the state and designed by external
architects/engineers.
(a)
All state department of administrative services
procedures, including advertising and determination of firms selected for
interview, will be followed. (See section
3345.50, Chapter 125. and
Chapter 153. of the Revised Code, and Chapter 123:5-1 of the Administrative
Code.)
(b)
The project team and representative(s) of the OFCC will
follow the procedures established by the OFCC to select the architect/engineer
for the project.
(c)
The selected firm, for informational purposes, will be
reported to the board of trustees.
(4)
Classification
four. Alternative project delivery methods.
(a)
On a case-by-case
basis, the administration may designate a capital project for construction
using state-approved alternative delivery methods such as design-build or
construction manager. The university administration will select the
design-build firm or construction manager following procedures established by
the OFCC and will inform the board of trustees at their next regularly
scheduled meeting.
(b)
The university will follow the guidelines for this
alternative delivery method as established by the OFCC.
Replaces: 3357-4-07
