Ohio Administrative Code
Title 3356 - Youngstown State University
Chapter 3356-3 - Guidelines for Expenditure of Funds
Section 3356-3-15 - Memberships, dues, certifications, and licensing fees
Universal Citation: OH Admin Code 3356-3-15
Current through all regulations passed and filed through September 16, 2024
(A) Policy statement. Memberships, dues, professional certifications or licensing fees are eligible for payment by the university when there is a direct benefit to the university.
(B) Parameters.
(1) Memberships paid
with university funds cannot negatively impact the university's image or
mission, or be paid to organizations or for activities with arbitrary or
discriminatory membership policies. Acceptable organizations include
associations of colleges and universities, professional societies,
government-sponsored groups, accrediting organizations, and other organizations
related to work being performed. Fraternal and political organizations are
specifically excluded, and community/civic organizations are allowable only for
executive or development officers whose duties include significant
responsibilities to represent the university in the community.
(2)
Professional memberships,
dues, licenses or certifications in the name of an individual are allowable
when institutional memberships, etc., are not available or not applicable. Such
expenses are eligible for payment by the university under the following
criteria:
(a) The dues, professional licensing,
certification, or testing fees are integrally related to an employee's job
duties or essential to the research responsibilities of faculty. Examples
include, but are not limited to: engineers, certified public accountant, or
radioactive materials licenses, notary fees, and world safety officer
memberships;
(b) Membership is
required for the purchase of a journal;
(c) Membership allows a periodical or journal
to be purchased at a discounted rate and the expected savings from the discount
exceeds the cost of membership;
(d)
Membership included in a conference registration fee allows for a reduced rate
to attend the conference and the savings over the non-member registration fee
rate is greater than the cost of individual membership in the
organization.
(3) Written
justification must be maintained for memberships, dues, certifications, and
licenses paid by the university in the name of an individual.
(4) No more than one
institutional membership in any organization may be purchased.
(5)
Payments for professional
memberships, dues, licenses or certifications are subject to the university's
purchasing policy. Procurement services has the primary responsibility to
manage and monitor the purchasing process.
(6) Only the president
or his/her designee may authorize written exceptions to this policy.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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