(A)
Policy statement.
The president is authorized and encouraged to pursue, develop, and expand
partnerships, cooperative programs, contractual arrangements, and similar
relationships that support and promote the mission of the university; and to
establish, alter or abolish centers or institutes to advance those goals,
subject to approval by the board of trustees. In extraordinary and exceptional
cases when approval is urgently needed between scheduled board meetings, the
president may authorize the establishment of the partnership, program, or CI,
in which case this will be reported to the board of trustees at the next
meeting.
(B)
Purpose. In striving to fulfill its teaching/learning,
research/scholarship, and community service goals, the university actively
becomes involved in the establishment of mutually beneficial partnerships or
similar arrangements with a broad range of public and private entities and may
establish centers or institutes (referred to as CI/CIs) to strengthen and
enrich the educational (teaching and learning), research (and scholarship), and
public service activities of faculty and students.
(C)
External
funding.
(1)
If
funding is received from external sources that requires the naming of a center
or institute, the board of trustees will be notified in reports on the
compilation of CIs and in reports on external funding.
(2)
Funding from the
Youngstown state university foundation may support the establishment of a
center or institute named after a donor, or it may support initiatives or
programming that take place within a named center or institute. Supporting
funds which are independent of the naming of a center or institute will be
subject to the same policies governing the gift that established the center or
institute.
(D)
Procedures.
(1)
The chairperson of a department, council, committee or
task force, or an individual member of the university community, may submit to
the provost/vice president for academic affairs, after review by the
appropriate academic dean(s) or executive director, proposals to establish
partnerships, CIs, or related arrangements between the university and private
or public entities.
(2)
Proposals will include:
(a)
Statement of need
and purpose;
(b)
Description of partnership or CI and manner in which
the arrangement will meet the stated need;
(c)
Statement of the
relationship between outside entity[s] and the university as outlined in the
agreement;
(d)
Identification of personnel/departments to be
involved;
(e)
Delineation of responsibilities of the university and
other involved parties;
(f)
Estimation of needs for fiscal resources, space, and
equipment;
(g)
A description of how these needs will be
met;
(h)
Work plan and budget for three years, including the
sources of fiscal commitments; and
(i)
A description of
where administrative responsibility is housed and the lines of
responsibility.
(3)
Proposals will be
circulated to all entities or individuals that might be involved for review and
feedback prior to submission to the provost/vice president for academic
affairs. All approvals to commit resources will be in writing and appended to
the proposal during this process.
(4)
The provost/vice
president for academic affairs will determine the departments to take part in
the process.
(a)
When the proposal involves research and/or sponsored
programs, the office of research services must be contacted, and review by the
director of research services is required, including written
recommendation/determination about whether the proposed agreement/partnership
is allowable under grants policies.
(b)
When the proposal
involves international collaboration, the international programs office must be
contacted, and review by the associate provost for international and global
initiatives is required, including a written statement indicating potential
issues or concerns regarding immigration or other international affairs
issues.
(c)
When the proposal involves graduate programs, the
graduate college must be contacted and review by the dean of the graduate
college is required.
(d)
When there are issues of ownership of intellectual
property arising from the research or service mission of a proposed CI, the
general counsel will review the proposal.
(5)
Upon the
completion of the consultative process set forth in paragraphs (D)(4)(a) to
(D)(4)(d) of this policy, the provost/vice president for academic affairs may
recommend the establishment of the partnership, program or CI to the board of
trustees. The board of trustees will formally approve or deny the
recommendation. Approval by the board of trustees is required to establish the
partnership, program or CI and to authorize the commencement of related
activities and programs.
(6)
Newly established CIs will be evaluated within three
years with all other CIs evaluated no less frequently than six years. The
provost/vice president for academic affairs or designee will report their
finding to the board of trustees. The office of academic affairs will establish
an administrative policy governing the review and evaluation of new and
existing CIs.
(7)
The provost/vice president for academic affairs or
designee will provide an update to the board of trustees at least annually on
CIs, including, as appropriate, recommendations to discontinue CIs. Reports and
updates pursuant to this policy will be made to the academic excellence and
student success committee and/or the institutional engagement committee of the
board of trustees, as appropriate.
Replaces: 3356-10-22
