Current through all regulations passed and filed through December 16, 2024
(A)Policy statement.
Youngstown state university (YSU) encourages the affiliation of non-university
individuals engaged in appropriate professional activity as voluntary services
adjunct faculty.
(B)Definition. "Voluntary services adjunct faculty" are
professionals employed by cooperating organizations or agencies who provide
onsite assistance for the various university programs that require students to
gain experience in clinical research or field settings.
(C)Parameters.
(1)Designation as
voluntary services adjunct faculty includes no regular teaching assignments in
the university nor compensation by the university.
(2)
Prospective
voluntary services adjunct faculty must have adequate experience,
qualifications, and training for the task(s) they will be
performing.
(3)
Prospective voluntary services adjunct faculty must
successfully complete all applicable background checks.
(4)The chair of the
department in which the appointment is requested, or designee, in cooperation
with the dean of the college, are responsible for the review of credentials and
the nomination of voluntary services adjunct faculty to the provost. Offers of
appointment as voluntary services adjunct faculty are the responsibility of the
provost/vice-president for academic affairs. While appointment is normally for
a term of one year, the provost/vice president for academic affairs may extend
an appointment to three years when appropriate justification is
provided.
(5)
Suitable recognition may be given to voluntary services
adjunct faculty and the agency in which they are employed.
(6)
Voluntary
services adjunct faculty will have access to university facilities and, at the
request of the appropriate chair and/or dean, be provided with a YSU ID card,
parking pass, and YSU e-mail address. At the request of the appropriate
department chair and/or dean and approval from the executive director of
facilities, the voluntary services adjunct faculty will be provided with
building/office keys. Usual and customary charges for the use of university
facilities and services may apply; and if so, are the responsibility of
voluntary services adjunct faculty.
(D)Procedures.
Voluntary services adjunct faculty cannot provide onsite assistance until the
"Voluntary Services Adjunct Faculty Request Form" has been fully executed, all
necessary documentation has been provided and all necessary reviews and
approvals have been completed.
(1)An individual seeking to provide onsite assistance for the
university as voluntary services adjunct faculty will be required to complete
the "Voluntary Services Adjunct Faculty Request Form." The individual will
forward the completed form, along with a current resume or curriculum vita to
the appropriate department chair, or designee. The form will also be forwarded
to the appropriate college dean. The individual will also be required to
complete a "Release for Background Information" and submit to the human
resources secure e-mail.
(2)The dean will
review and approve or deny in writing the "Voluntary Services Adjunct Faculty
Request Form." Prior to approval, the dean may return the form for modification
and/or clarification. Once approved, the dean will forward the form to the
office of academic affairs. Once approved, the provost/vice president for
academic affairs will forward the form to human resources. If the form is
denied by the dean or provost/vice president for academic affairs, it will be
returned to the department chair, or designee.
(3)Human resources
will complete an independent background investigation and review the submitted
documents for completion and accuracy.
(4)Review of the
"Voluntary Services Adjunct Faculty Request Form" may require the review and
approval of the chief human resources officer (CHRO), or designee. The CHRO, or
designee, will approve or deny voluntary services adjunct faculty status based
on the independent background investigation results and/or mandatory background
question results.
(E)Voluntary services
adjunct faculty responsibilities. Voluntary services adjunct faculty must
comply with all applicable university policies, procedures and all regulations
governing their actions, including but not limited to those relating to
standards of conduct, safety, confidentiality, protected health and student
information, the use of university computers and resources, financial
responsibility, substance abuse, discrimination/harassment, and sexual
misconduct.
(F)
Department responsibilities.
(1)Assess the
services and individual to ensure the individual has adequate experience,
qualifications, and training for the services to be provided.
(2)Ensure the
services to be provided are directly related to the business of the
university.
(3)
Assist the individual with retrieving YSU ID card,
parking pass, building/office keys, etc.
(4)Ensure the
completion and approval/non-approval of all required forms and checks prior to
the beginning of onsite assistance.
(5)Appropriately
supervise the individual.
(6)
Enforce compliance with university policies and
procedures.
(7)
Maintain relevant forms and documentation in a central
location for a period of three years from the date the relationship with the
voluntary services adjunct faculty ends.
(G)Termination of
voluntary services adjunct faculty.
(1)
If the coordinating department terminates the voluntary
services adjunct faculty before the appointment end date, such coordinating
department is responsible for providing notice to the individual and such
notice shall be kept with the "Voluntary Services Adjunct Faculty Request
Form."
(2)
If the voluntary services adjunct faculty terminates
voluntary onsite services before the appointment end date, such coordinating
department must keep a record of notice with the "Voluntary Services Adjunct
Faculty Request Form."
Replaces: 3356-10-09
