Current through all regulations passed and filed through March 18, 2024
(A) Policy
statement. The Youngstown state university board of trustees has endorsed the
collegial system of governance and recognizes that the dayto-day internal
administration of the university is best achieved by delegating formal
authority to the president, who in turn delegates appropriate authority to
various administrative officers to establish administrative policies to execute
the plans and programs of the university and administer university affairs. The
president delegates to the divisions of the university responsibility and
authority for developing administrative policies.
(B) Purpose. To provide guidance for the
establishment of administrative policies and to establish a process for the
divisions of the university to promulgate policies to execute the plans and
programs of the university and administer university affairs.
(C) Definition. Divisional administrative
policies (administrative policies) are operational guidelines established by
divisions of the university to assist in the implementation of university
policies and the goals and objectives of the division. Administrative policies
may impact the entire university community.
(D) Parameters.
(1) The drafting and review of administrative
policies shall follow, to the extent possible, the format contained in rule
3356-1-09 of the Administrative
Code (university policy 3356-1-09, "Development and issuance of university
policies").
(2) An administrative
policy shall describe the scope and directive of the policy and reference any
applicable board policy.
(3) An
administrative policy shall identify which division authorized the policy, the
department or unit within the division that is responsible for implementation
of the policy, and its effective date.
(4) Administrative policies may be developed
or revised by the individual accountable for any department or unit
(chairperson, director, executive director, etc.). Divisional councils or
committees may also develop or revise administrative policy through the
appropriate department or unit. Accuracy of the administrative policies is the
responsibility of the individual accountable for the department or unit
involved with development of these administrative policies.
(5) In the event of a conflict between a
university policy and an administrative policy, the university policy shall
take precedence. The division shall notify the office of equal opportunity
, policy
development and title IX of the conflict, and the
office of equal opportunity , policy development and title
IX shall inform the board of trustees in order that the board of trustees
may take appropriate action.
(E) Procedures.
(1) A new administrative policy shall be
noted as such during the review process. Proposed revisions to an existing
policy shall be clearly identified and contrasted with existing
language.
(2) A draft of the new or
revised administrative policy shall be forwarded to the appropriate divisional
administrator, for timely review and feedback to the divisional vice president.
When the scope of the administrative policies extends beyond the division, the
draft will be forwarded to the appropriate division(s) for review.
(3) After the review is completed, a final
draft of the administrative policy shall be forwarded to the president and vice
presidents to determine if further review is necessary.
(4) The president may facilitate discussion
and obtain campus-wide perspective and input by presenting the administrative
policy to an appropriate university body.
(5) Upon completion of the review and
drafting process, the appropriate vice president, or designee, shall insure
that the administrative policy is in the appropriate format and is posted on
the website of the appropriate division, department, or unit.
