Ohio Administrative Code
Title 3354:2 - Lakeland Community College
Chapter 3354:2-37 - Policies on Works of Improvement
Section 3354:2-37-01 - Procurement of Goods and Services
Universal Citation: OH Admin Code 3354:2-37-01
Current through all regulations passed and filed through September 16, 2024
A. Encumbering of Funds
1. The procurement of works of improvement,
goods, and services requires prior authorization through the issuance of a
purchase order or board resolution. Such issuance shall encumber funds
appropriated for a purpose. Authority to obligate the college for these
purchases is limited to those individuals specifically designated by the Board
with the authority to enter into such contracts.
B. Competitive Selection
1. The procurement of all works of
improvement where the cost is $200,000 or more shall be awarded under
requirements as established by the Ohio Revised Code to:
a. the lowest responsive and responsible
bidder pursuant to competitive bidding requirements using either the "general
contracting (single-prime)" method or "multiple-prime" method; or
b. A Construction Manager at Risk (CMAR) or a
Design-Build (D/B) services firm pursuant to competitive selection
requirements.
2.
Additionally, responsible contracting practices for works of improvement are
further defined in Board Policy Number 3354:2-37-02.
3. The procurement of other goods and
services (non works of improvement) where the cost is $50,000 or more shall be
awarded pursuant to the College utilizing either a competitive bid or request
for proposal process.
4.
Competitive selection requirements may be waived:
a. Whenever the Board or the President has
determined that an emergency situation exists.
b. For goods and services (non works of
improvement), in the judgment of the Purchasing Department and with approval of
the Administrative Services Division Head it is deemed impossible or
impractical to obtain more than one bid due to the product being a used item, a
single source item, or for any other sufficient economic reason.
c. For goods and services (non works of
improvement), whenever group buying contracts deemed to meet procurement
requirements are utilized as a source for establishing price.
5. In the event of tie bids or
proposals, the following order of tie breaking will occur:
a. The vendor with prior positive experience
with the college including price, quality, product, service history, and
delivery shall be considered the most responsible.
b. The vendor which is located in Lake County
shall be considered the most responsive.
c. Coin toss.
C. Professional Services
1. Award of contract for the acquisition of
professional services will be to providers determined to be appropriately
qualified.
D. Purchases Requiring Board Approval
1.
The purchase and/or lease of all equipment, materials,
supplies, works of improvement, and services where the cost is $250,000.00 or
more shall be presented to the Board for their approval prior to the purchase
order being issued.
E. Purchase of Printed Materials
1. The College is required to comply with
Ohio law (Section 3354.10 of the Ohio Revised
Code) in awarding contracts for the purchase of printed
materials.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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