Current through all regulations passed and filed through September 16, 2024
(A) The first
meeting of the board after June thirtieth of each year, whether such meeting is
a regular meeting or a special meeting, shall be the organization meeting of
the board.
(1) Regular meetings of the board
of trustees shall generally be held at one-thirty p.m., in the months of
January, March, May, June, September, October, and December on the fourth
Thursday at the principal place of business of the district.
(a) Subject to its bylaws, the board may
declare a different time or location within Cuyahoga county for a regular
meeting.
(b) No notice of any
regular meeting need be given to the trustees when the regular meeting is held
at one-thirty p.m. at the principal place of business of the
district.
(c) The time and place of
a regular meeting may be changed only after delivering written notice to each
trustee of the time and place via email or to the trustee's home or business
address as it appears in the records of the college (or to the trustee,
personally), not less than twenty-four hours prior to such meeting, provided,
however, that such notice shall be deemed to have been waived by the trustees
who attend such a meeting.
(2) Special meetings of the board may be held
at any time and place within Cuyahoga county. Special meetings may be called
for either emergency or non-emergency reasons.
(a) Special meetings may be called by the
chairperson of the board or by any two trustees.
(b) A non-emergency special meeting may be
held only after delivering notice to the trustees of the time, place and
purpose of the special meeting to each trustee personally, via email or by
delivering the same in writing to the trustee's home or business address as it
appears in the records of the college, not less than twenty-four hours prior to
such meeting; provided that such notice shall be deemed to have been waived by
the trustees who attend such a meeting.
(c) An emergency special meeting may be held
only after giving notice to the trustees of the time, place and purpose of the
special meeting to the trustee personally, via email or by delivering notice in
writing to the trustee's home or business address as it appears in the records
of the college; provided that such notice shall be deemed to have been waived
by the trustees who attend such a meeting. Such notice must be given at least
twenty-four hours in advance, if at the emergency special meeting it is
proposed to:
(i) Amend these bylaws,
(ii) Approve or amend the official plan of
the college,
(iii) Take action
relating to the issuance of bonds or the levying of taxes in accordance with
the provisions of section
3354.11 and section
3354.12 of the Revised
Code,
(iv) Approve contracts in
amounts exceeding two hundred thousand dollars, or
(v) Elect or remove officers of the board or
the college.
(B) A majority of the trustees in office at
the time shall constitute a quorum, provided that any regular meeting and any
special meeting duly called, whether a quorum is present or not, may, by vote
of a majority of trustees present, adjourn from time to time and place to place
within Cuyahoga county, without notice other than by announcement at the
meeting. At any meeting of the board at which a quorum is present, all
questions and business relating to matters of an administrative nature, as
defined below, shall be resolved or transacted upon the affirmative vote of not
less than a majority of the trustees present. All other questions and business
shall be resolved or transacted upon the affirmative vote of not less than a
majority of all the trustees in office at the time.
(C) The term "matters of an administrative
nature" as used in this rule and elsewhere in college policies and procedures
shall include all business of the college of whatever nature that may be
considered and acted upon by the board except the following:
(1) Amendments to the bylaws,
(2) Approve or amend the official plan of the
college,
(3) Action taken relating
to the issuance of bonds or the levying of taxes in accordance with the
provisions of section
3354.11 and section
3354.12 of the Revised
Code,
(4) Approval of contracts in
amounts exceeding two hundred thousand dollars,
(5) The election and removal of officers of
the board or of the college, and
(6) The selection and removal of the
president of the college.
(D) The board encourages the public to attend
its meetings. An opportunity will be provided at each meeting for members of
the public to address the board.
(1) The board
reserves the right to limit such presentations when necessary to permit the
transaction of the business of the board.
(2) Individuals or groups (other than
employees) wishing to have an item placed on the agenda for the next board
meeting must submit a written request to the secretary of the college for
consideration no less than two weeks prior to the meeting in
question.
(E) The
chairperson shall prepare a meeting agenda for each board meeting. Each meeting
agenda shall consist of a consent items agenda (if any), and an action items
agenda (if any). The board will carry out its meetings in a consent agenda
format to help streamline meeting timelines and to provide time for
presentations or discussions at the meetings as appropriate.
(1) Matters part of a "consent agenda" or
"consent items agenda" will be subject to a collective voice vote.
(2) Matters part of an "action items agenda"
will be subject to a roll call vote except when the bylaws explicitly state
otherwise, and may be combined in a single roll call vote if authorized
elsewhere in the bylaws.
(3) At
meetings of the board, the consent agenda will be moved by the chairperson of
the appropriate committee, or, in the chairperson's absence, by a trustee
designated by the committee chairperson.
(4) The consent agenda may include (but is
not limited to):
(a) All employee-related
matters not delegated by the board to college administrative officers,
and
(b) Regular academic matters,
including without limitation curriculum changes, grants, contracts, gifts, and
memberships.
(F) Items that are not part of the consent
agenda will be action items, including without limitation the following items:
(1) Items that represent contracts for works
of improvement or goods and services, which will be brought forward to action
as outlined in college policies and procedures.
(2) Items approving, rescinding or modifying
college policy.
(3) Items related
to approving agreements or other relationships with external groups or
organizations will be individual action items, but need not be roll call votes
unless any dollar amounts involved require roll call votes.
(4) Items related to placing a levy on the
ballot will be an individual action item.
(G) All action items not specifically
designated in this rule as an "individual" action item will, unless otherwise
required by law, be combined with similar or related items into a single roll
call vote. Such combined vote shall have the same effect as if each action item
in the combined vote had been separately called and voted upon. A trustee may,
by request, require that any one or more action items be called and voted upon
separately. Any such request should, in the interest of efficiency, be made to
the board chairperson or appropriate committee chairperson prior to the meeting
at which the item is to be considered.
(H) Agendas and support materials will be
forwarded to the trustees for review at least one week prior to the scheduled
regular meetings. Any trustee who has a question regarding an agenda item
should contact the appropriate board committee chairperson or the
Board/Chairperson. If additional discussion of the matter is needed to resolve
questions or provide more information, the item may be placed on a future
agenda or the action item agenda for voting purposes.
