Ohio Administrative Code
Title 3349 - Northeast Ohio Medical University
Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees
Section 3349-8-95 - Sick, personal and bereavement leave
Universal Citation: OH Admin Code 3349-8-95
Current through all regulations passed and filed through September 16, 2024
(A) Purpose
To establish a rule for sick leave and personal leave that complies with the Ohio law as it pertains to unclassified hourly employees and classified civil service employees.
(B) Scope
This rule applies to unclassified hourly employees and classified civil service employees at the institution.
(C) Definitions
(1)
Consult rule
3349-7-01 of the Administrative
Code.
(2)
"Immediate Family" means an employee's spouse,
parents, children, grandparents, siblings, grandchildren, sister-in-law,
brother-in-law, mother-in-law, father-in-law, daughter-in-law, son-in-law,
step-parents, step-children, step-siblings, or a legal guardian or other person
who stands in loco parentis.
(3)
"Licensed
practitioner" refers to a person who is licensed to practice medicine, surgery
or psychology in the state of Ohio.
(4)
"Personal Leave"
refers to paid leave that may be used for any purpose with the prior approval
of the immediate supervisor.
(D) Policy statement
(1)
Employees shall earn sick leave credit at the rate of four and six-tenths hours
for each eighty hours of completed service. Sick leave credit shall be prorated
to the hours of completed service in each pay period.
(2)
Sick leave used
by an employee shall be charged in minimum units of an hour. Employees shall be
charged sick leave only for the days and hours for which they would have
otherwise been regularly scheduled to work. Sick leave shall not exceed the
amount of time an employee would have been regularly scheduled to work in any
pay period.
(3)
An employee who is unable to report for work, and who
is not on a previously approved day of vacation leave, sick leave, compensatory
time, leave of absence, or other approved leave shall be responsible for
notifying the employee's immediate supervisor. The notification must be made
within one-half hour after the time the employee is scheduled to report for
work, unless emergency conditions prevent such notification.
(4)
In the case of a
condition exceeding five consecutive business days, a statement from a licensed
practitioner specifying the employee's inability to report to work and the
probable date of return to work shall be required.
(5)
The use of sick
leave
(a)
With
the approval of an employee's immediate supervisor, sick leave may be used by
an employee only for the following reasons:
(i)
Illness, injury,
or pregnancy-related condition of the employee.
(ii)
Exposure of an
employee to a contagious disease which could be communicated to and jeopardize
the health of other employees.
(iii)
Examination of
the employee, including medical, psychological, dental, or optical examination,
by an appropriate licensed practitioner.
(iv)
For bereavement
leave upon the death of a member of the employee's immediate family for a
period not to exceed five business days.
(v)
Illness, injury,
or pregnancy-related condition of a member of the employee's immediate family
where the employee's presence is reasonably necessary for the health and
welfare of the employee or affected family member.
(vi)
Examination,
including medical, psychological, dental, or optical examination of a member of
the employee's immediate family by an appropriate licensed practitioner where
the employee's presence is reasonably necessary.
(vii)
Donation of
leave to a sick leave bank in accordance with the leave donation policy of the
institution.
(b)
Each appointing authority may require an employee to
furnish a satisfactory written, signed statement to justify the use of sick
leave. If professional attention is required by the employee or member of the
employee's immediate family, a certificate, from a licensed practitioner,
stating the nature of the condition may be required by the appointing authority
to justify the use of sick leave. Falsification of information in the time
record or on any other written statement or certification regarding sick time
use shall be grounds for disciplinary action up to and including
dismissal.
(6)
An employee who fails to comply with this policy shall
not be allowed to use sick leave for time absent from work under such
non-compliance. Application for use of sick leave with the intent to defraud
shall be grounds for disciplinary action which may include dismissal. The
appointing authority may require an employee to furnish a satisfactory written
signed statement to justify the use of sick leave.
(7)
If any disabling
illness or injury continues past the time for which an employee has accumulated
sick leave, the appointing authority may authorize a leave of absence without
pay in accordance that policy or if the employee is eligible, recommend
disability leave benefits in accordance with that rule.
(8)
Personal
leave
(a)
Each
employee who upon completion of one year of employment has accumulated at least
eighty hours of sick leave, may convert earned but unused sick leave to
personal leave according to the following schedule:
(i)
After one year
of service, if an employee has between eighty and two hundred thirty-nine hours
of sick leave accrued, the employee may convert eight hours of sick leave to
personal leave.
(ii)
After two years of service, if an employee has between
two hundred forty hours and four hundred seventy-nine hours of sick leave
accrued, the employee may convert twelve hours of personal
leave.
(iii)
After five years of service, if an employee has four
hundred eighty hours of sick leave accrued or more, the employee may convert
sixteen hours of sick leave to personal leave.
(b)
Personal leave
must be used in blocks of at least four hours. Personal leave may not be used
to extend an employee's date of resignation or date of retirement, vacation
leave.
(c)
Request for use of personal leave must be made by the
employee and approved in advance by the immediate supervisor.
(d)
Personal leave
cannot be carried over from year to year.
(9)
Transfer of sick
leave credits
(a)
An employee who transfers from one Ohio public agency
to another, shall be credited with the unused balance of the accumulated sick
leave credit up to the maximum sick leave accumulation permitted in the public
agency to which the employee transfers.
(b)
An employee who
is rehired within ten years of the employee's separation from state of Ohio
service shall be credited with any sick leave that has not been converted to
cash and shall be prohibited from further conversion until separation from
state service.
(c)
If an employee fails to notify the appointing
authority of the employee's desire to restore sick leave and the leave is then
converted to cash, the employee waives the ability to restore the accrued and
unused leave credit.
(10)
The use of sick
leave shall be documented on the employee's time record.
(11)
Unused sick
leave shall be cumulative without limit.
Replaces: 3349-8-95
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