Ohio Administrative Code
Title 3349 - Northeast Ohio Medical University
Chapter 3349-7 - Human Resource Rules
Section 3349-7-145 - Emergency sick leave donation rule
Universal Citation: OH Admin Code 3349-7-145
Current through all regulations passed and filed through September 16, 2024
(A) Purpose
To establish an emergency sick leave donation rule.
(B) Scope
This rule applies to faculty, administrative staff, unclassified hourly employees and classified civil service employees. The rule does not apply to student employees.
(C) Definitions
(1)
Consult rule
3349-7-01 of the Administrative
Code.
(2)
"Active Pay Status" for purposes of this rule includes
regular hours worked, vacation leave, sick leave, personal leave, compensatory
time, legal holiday leave, winter break leave, and civic duty
leave.
(3)
"Legal Holiday Leave" is a day of paid leave that is
designated by the state of Ohio and approved by the board of
trustees.
(4)
"Parental Leave" is the period of time taken after
birth or adoption of a child by a parent, legal guardian or person standing in
loco parentis.
(D) Rule statement
(1)
Eligibility and
payments
(a)
Employees may apply for funds through the emergency sick leave donation program
if they are in critical need of paid leave due only to the personal medical
necessity of the employee. The human resources department will consider whether
to approve the payment of funds under the emergency sick leave donation program
on a bi-weekly basis. Employees may not apply to the emergency sick leave
donation program to cover unpaid absences due to the care of family
members.
(b)
The department of human resources has the discretion
to approve or not approve any amount of hours requested up to the life-time
maximum. There is no appeal from this decision.
(c)
Employees must
have one year of service at university and must have exhausted all sick leave,
vacation leave and compensatory time before they are eligible to apply for the
emergency sick leave donation program.
(d)
Employees must
have an illness or injury that will require the employee to be absent from the
worksite for a period of time exceeding eighty consecutive scheduled work hours
and their absence will result in the loss of income due to the lack of accrued
sick leave, vacation leave and compensatory time. Elective surgery, normal
pregnancy and delivery, or parental leave does not qualify the employee to
participate in the emergency sick leave donation program.
(e)
If an employee
is eligible, but unable to apply due to a physical or mental disease or
disability, a family member or other authorized representative may apply on
behalf of the employee.
(f)
Payments under this rule will terminate when the
employee receives funds from any other benefit source. If any payments from
other sources are received for the same period of time, the funds paid by the
university must be refunded to the university.
(g)
The employee's
right to privacy regarding the nature of the qualifying illness or injury will
be maintained to the extent allowed by law.
(h)
An employee is
limited to a lifetime maximum number of paid hours under the sick leave
donation program. The lifetime maximum is five hundred paid
hours.
(i)
If a legal holiday or winter break leave occurs while
the employee is receiving paid hours under the emergency sick leave donation
program the employee will not be eligible to receive legal holiday leave
compensation or winter break leave compensation.
(2)
Donations
(a)
Employees who
donate must:
(i)
Be in active pay status;
(ii)
Have five years
of service at the university and must retain a minimum of four hundred eighty
hours of paid sick leave for their own use;
(iii)
Do so
voluntarily; and
(iv)
Donate in increments of eight hours.
(b)
The
maximum donation per employee per year is one hundred twenty
hours.
(c)
Donations will be accumulated in a pool and will not
be returned to the employee.
(d)
The identity of
the donors will remain anonymous to the extent permitted by
law.
(3)
Accrual of sick and vacation leave hours during use of
sick leave donation pool hours.
Sick leave and vacation leave hours do not accumulate while on an unpaid leave of absence or while receiving paid hours from the emergency sick leave donation pool.
Replaces: 3349-7-145
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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