Ohio Administrative Code
Title 3349 - Northeast Ohio Medical University
Chapter 3349-3 - Faculty Rules
Section 3349-3-26 - COGS procedures for the appointment, reappointment, and leaves of absence of faculty (Appendix A)
Universal Citation: OH Admin Code 3349-3-26
Current through all regulations passed and filed through September 16, 2024
(A) Purpose
This rule of the university faculty bylaws sets forth the criteria and process for the appointment, promotion, evaluation, and reappointment of non-tenure track faculty in the college of graduate studies (COGS). This rule of the bylaws (bylaws) is designed to cultivate a diverse body of outstanding faculty that are engaged in graduate education. These bylaws define faculty ranks and status levels in COGS; eligibility for faculty appointment and promotion; the process for fair and orderly consideration of appointments, promotions, and reappointments; and mechanisms for the assurance of due process and good faith resolution of conflicts arising out of this rule.
(B) Scope
This rule applies to the appointment, promotion, reappointment, and leaves of absence for the non-tenure track faculty in COGS.
(C) Definitions
(1)
"Adjunct". Adjunct faculty are those faculty who hold a
primary faculty or professional appointment at an institution other than
NEOMED, intend to contribute to graduate education through course instruction,
or have been sought out to serve on a graduate student's thesis committee based
on his or her expertise.
(2)
"Dossier". A file containing the faculty member's
documents submitted for consideration for promotion.
(3)
"Full-time
faculty appointment" or "full-time appointment". Full-time faculty are faculty
who are so designated by the college or the university.
(4)
"Joint faculty
appointment" or "joint appointment". Nontenure track appointment that is
awarded to faculty for whom a portion of their salary is funded by COGS and who
hold a faculty appointment in another college of the
university.
(5)
"Letter of offer". The letter of offer is a document
initiated by the college and sets forth the conditions of employment. Any
previous experience to be counted toward a faculty member's time in rank may be
negotiated prior to appointment and will be documented in the letter of
appointment. Any modifications to the letter must be in writing and agreed to
by both parties. The letter of offer does not constitute a contract with
university.
(6)
"Limited faculty appointment" or "limited appointment".
Appointments for faculty whose academic contributions to the college are
limited in time or scope and carry the prefix "research" or
"visiting."
(7)
"Notice of non-reappointment". Notice of
non-reappointment is a written notification by the dean that the college
intends to terminate a faculty member's appointment at a specified
time.
(8)
"Non-tenure track appointment". A non-tenure track
appointment is a faculty appointment that does not include the eligibility to
apply for tenure.
(9)
"Part-time faculty appointment" or "part-time
appointment". Faculty who receive regular supplemental payment from the college
of graduate studies and whose full time equivalent to the college is less than
one hundred per cent.
(10)
"Time in rank". Time in rank refers to the minimum
requirements that a faculty member with rank must meet before being considered
for promotion to the next rank. Time in rank is calculated separately at each
rank but may be compounded with an aggregate review of the applicant's
dossier.
(11)
"Program director". Program directors are responsible
for the oversight of all aspects of a graduate program. The role must
demonstrate a strong commitment to education. Program directors are appointed
by the dean of the COGS and serve as the primary point of contact for academic
matters concerning a graduate program.
(D) Academic appointments with graduate faculty rank
(1)
The following
academic ranks have been established for non-tenure track faculty who are
appointed within COGS:
(a)
Professor;
(b)
Associate
professor;
(c)
Assistant professor; and
(d)
Instructor.
(2)
Designation of
academic title
Academic titles include the academic rank and specialty or discipline designation. Academic rank shall not include other qualifiers except as indicated for limited and joint appointments and titles of distinction.
(3)
Limited
appointments
The following appointments may be awarded to persons whose academic contributions to the college are limited in time or scope. For persons holding rank at another accredited university, the rank awarded will usually be consistent with the rank held at the primary university.
(a)
Research appointments are for persons whose
contributions to the college are primarily investigational. The prefix
"research" is added to the rank.
(b)
Visiting
appointments are for persons from other universities who are temporarily
involved in the programs of the college of graduate studies. The prefix
"visiting" is added to the rank.
(4)
Joint
appointments
(a)
These appointments may be awarded to individuals whose
salaries are funded in part by COGS and who hold a faculty appointment in
another college of the university. The college that supports the larger
percentage of the faculty FTE will be considered the college of primary
appointment.
(b)
Joint appointments may be made only when a faculty
member actively participates in the teaching or research of one or more
colleges within the university to a significant degree and when such teaching
or research is expected to be of long duration.
(c)
Such appointments
require the recommendation of the dean where the secondary appointment is
sought and the concurrence of the dean where the primary appointment is held or
sought. These appointments will be processed in accordance with the procedures
outlined herein.
(d)
The appointment will ordinarily be at the same rank as
the appointment held in the primary college.
(e)
An application
for promotion will always be initiated through the faculty member's primary
college in accordance with the procedures for that college.
(f)
The equivalent
promotion for the secondary appointment is not automatic but is predicated upon
the positive recommendation of the college in accordance with the procedures
for that college.
(g)
Funding arrangements for joint appointments will be
determined by the dean of COGS in collaboration with the other source of
funding.
(5)
Appointments solely within the purview of the
dean
Recommendations for appointment in the following categories are typically reviewed and approved solely by the dean but may, at his or her discretion, be forwarded to the COGS appointments and promotions committee.
(a)
Visiting appointments, if the recommended rank is
consistent with the individual's qualifications or appointment at another
accredited university; and
(b)
Research
appointments, if the recommended rank is consistent with the appointment an
individual holds at another accredited university.
(E) Academic appointments with graduate faculty status
(1)
Graduate faculty
status
Graduate faculty status may be granted to a NEOMED faculty member whose primary faculty appointment is in another college of the university, and who does not hold a secondary faculty appointment within the COGS. These faculty will have an earned terminal degree or its equivalent in a professional field or specialty and have demonstrated scholarship within the candidate's field of expertise.
(2)
Adjunct graduate
faculty status
Adjunct graduate faculty are those faculty who hold a primary faculty appointment at an institution other than NEOMED, intend to contribute to graduate education through course instruction, or have been sought out to serve on a graduate student's thesis committee based on his or her expertise.
(3)
Academic
appointments with graduate faculty status are subject to periodic review for
reappointment and non-reappointment, per section k of this
rule.
(4)
Graduate faculty status levels
Graduate faculty are designated within three (3) levels as defined below and adjunct graduate faculty are designated within two (2) levels, defined below.
(a)
The assignment of
status level i, ii or iii to graduate faculty should be discussed with the
program director or the dean/vice dean prior to applying. The level assignment
is approved by the graduate faculty council with final approval by the dean of
COGS.
(b)
Activities and criteria for level i designation
Graduate faculty with level i designation must have earned a graduate or professional degree equal to or higher than the degree program in which they are teaching. They may be involved in any of the following activities:
(i)
Teach graduate
coursework;
(ii)
Serve on a master's thesis committee;
(iii)
Oversee student
scholarly work (e.g., a capstone project).
(c)
Activities and
criteria for level ii designation
(i)
Graduate faculty with level ii designation may engage
in any of the following activities:
(a)
Teach graduate coursework;
(b)
Oversee student
scholarly work (e.g., capstone project);
(c)
Serve on a
master's thesis committee or co-direct a master's thesis;
(d)
Serve on a
dissertation committee; and/or
(e)
Co-direct a
doctoral dissertation with an advisor.
(ii)
Graduate faculty
with level ii designation must meet the following criteria:
(a)
Have prior
experience in graduate education;
(b)
Demonstrate
creativity and competence in an appropriate field of research and scholarship
via peer-reviewed publication; and
(c)
Satisfy
requirements for level one faculty.
(e)
Activities and
criteria for level three designation (adjunct graduate faculty are ineligible
for level three designation)
(i)
Graduate faculty with level iii designation may engage
in the following activities:
(a)
Direct a doctoral dissertation; or
(b)
Participate in
level i and/or level two activities.
(ii)
Graduate faculty
with level three designation must meet the following criteria:
(a)
Have prior
service experience on a doctoral dissertation committee;
(b)
Hold a primary
faculty appointment in the NEOMED tenure track (i.e., tenured or on track);
and
(c)
Satisfy requirements for level two faculty, or be
appointed as a graduate program director.
(F) Titles of distinction
(1)
Distinguished
(a)
The title "distinguished" is a non-salaried designation
of distinction conferred by the board of trustees upon an individual who has
contributed significantly to the mission of the college. Distinguished titles
may also be conferred upon individuals known nationally or internationally who
have made significant contributions to his/her discipline. This title will be
awarded in accordance with section (N) of 3349-3-1 of the Administrative
Code.
(b)
The rank conferred would be preceded by the title
"distinguished".
(c)
Recommendations for the award of distinguished status
may originate with the program director, dean, or the
president.
(d)
If the president concurs with the recommendation, it
will be forwarded to the board of trustees for consideration.
(2)
Emeritus
(a)
The emeritus status policy of the board of trustees is
reproduced here for informational purposes. This policy may only be amended by
an action of the board of trustees.
(b)
"Emeritus" status
recognizes university faculty and professional senior administrative staff who
have provided meritorious service to the university and have retired. The
university recognizes the potential of emeritus faculty and senior
administrators as a continuing valuable resource and is committed to fostering
an active ongoing relationship with them through an extended academic
appointment.
(c)
A candidate for emeritus status will have demonstrated
leadership and wisdom, will have given dedicated and distinguished service to
the university for a minimum of ten years and, for faculty, have attained the
rank of associate professor. Exceptions to the ten years and associate
professor requirements can be made by the dean, president, or chair of the
board of trustees for an individual who has made an outstanding contribution to
the university during a briefer period of service or holds a rank below
associate professor.
(d)
Where possible, an emeritus faculty member would
continue to contribute to the university community as
appropriate.
(e)
Procedures for nomination and selection
(i)
Recognizing the
significance of the designation of emeritus, the award of emeritus status will
be limited in number.
(ii)
A candidate may be nominated by his/her program
director, dean, president or chair of the board of trustees.
(a)
Faculty are
nominated by the program director after discussion with the dean.The dean must
approve faculty nominations.
(b)
A program
director or vice dean will be nominated by the dean.
(c)
A dean or
professional senior administrative staff will be nominated by the
president.
(d)
The president will be nominated by the board of
trustees chair.
(iii)
Except in the
case of a board of trustees' nomination, the nominator must submit a current CV
for the nominee and a letter of recommendation supporting:
(a)
The nominee's
qualifications in meeting the minimum criteria; and
(b)
Three supporting
letters of reference from other constituents, obtained by the
nominator.
(iv)
Completed nomination packets (including any and all
letters, even of the advisory committee should one be established) should be
forwarded to the office of the vice president for academic affairs
(VPAA).
(v)
The VPAA will confirm that the materials are complete
and will present the materials to the president on behalf of the
nominator.
(vi)
The dean may choose to interview the faculty candidates
and must approve faculty candidates before submission.
(vii)
The designation
of emeritus status is recommended by the president or board chair and awarded
by formal resolution of the board of trustees.
(viii)
The candidate
will be notified of the board of trustees' approval and will be provided a copy
of the board of trustees' resolution.
(c)
Rights,
responsibilities and privileges
(i)
Individuals with emeritus status are expected to comply
with all the policies, regulations and rules as stated in the appropriate
university handbooks.
(ii)
Contact the office of the VPAA for a complete listing
of all rights, responsibilities and privileges.
(3)
Honorary
(a)
The title "honorary" is a non-salaried designation of
distinction conferred by the board of trustees upon an individual who has
contributed significantly to the mission of the college. Honorary titles may
also be conferred upon individuals known nationally or internationally who have
made significant contributions to his/her discipline.
(b)
The rank
conferred would be preceded by the title "honorary".
(c)
Recommendations
for the award of honorary status may originate with the program director, dean,
or the president.
(d)
If the president concurs with the recommendation, it
will be forwarded to the board of trustees for consideration.
(4)
Utilization of college resources by a faculty member holding
a title of distinction will be individually determined by the
dean.
(G) Basic principles for appointment, promotion and reappointment
(1)
Appointment
(a)
Appointment to the faculty is a privilege, not a right.
Initial appointment is primarily based upon past performance with an
expectation of continued contribution.
(b)
The candidate has
the right to a full, impartial and confidential review of the credentials
submitted.
(c)
Faculty with appointments in the COGS are expected to
contribute to the teaching, scholarship, and/or service programs of the college
in a manner consistent with the mission of the college and university and in
accordance with the faculty member's letter of offer.
(d)
Considerations
may include:
(i)
Possession of a terminal degree appropriate for the
field of study or exceptions as justified by the dean;
(ii)
Expertise in an
appropriate academic field and evidence of dedication to continuing advancement
of this field of knowledge;
(iii)
Ability and
dedication as an effective teacher;
(iv)
Creativity and
competence in an appropriate field of research and scholarship;
(v)
Ability to assume
responsibility for professional services and administration of health and/or
academic services; and/or
(vi)
Ethical,
professional performance.
(e)
A non-tenure
track appointment is made with the expectation that it will continue until a
notice of non-reappointment is given by either the faculty member or COGS in
accordance with these bylaws, policies and procedures. Any time accrued under
non-tenure track appointments will not count toward tenure track appointments
or any probationary period, unless otherwise agreed to in
writing.
(2)
Promotion
(a)
There is no requirement that a faculty member be
promoted after a given period of service in order to hold or maintain a given
rank.
(b)
Promotion may be made after the minimum time in rank
and contributions commensurate with the higher rank have been achieved. The
COGS appointments and promotions committee will consider any specific
exceptions or requirements set forth in the faculty member's letter of offer or
amendments thereto.
(c)
In evaluating the candidate's performance, the
weighting of the evaluation areas may vary. Consideration will be given to the
mission of the college and the university and the demands of the appropriate
discipline. Both quality and quantity of the faculty member's contribution will
be taken into consideration.
(H) Structure and function of the COGS appointments and promotions committee
(1)
The COGS
appointments and promotions committee is a standing committee of the
college.
(2)
Composition and chair
(a)
The committee
consists of five faculty members engaged in graduate education appointed by the
dean of COGS. The chair shall be designated by the dean. Committee membership
may not include the dean or vice dean.
(b)
A duly
constituted COGS search committee shall function as the COGS appointments and
promotions committee for a candidate who is recruited through an appropriate
search process.
(3)
Responsibilities
The COGS appointments and promotions committee will evaluate the materials in light of the criteria for appointment or promotion and will take into account any special consideration regarding the role, responsibilities and assignments of the faculty member as outlined in the faculty member's letter of offer and make recommendations to the dean of COGS.
(a)
Evaluation
The committee, during its evaluation, may:
(i)
Interview the candidate;
(ii)
After notifying
the candidate, interview the program director or other appropriate
individuals;
(iii)
Request any additional information pertinent to the
evaluation; and
(iv)
Seek external advice as it deems
necessary.
(b)
Recommendations
(i)
The committee, by
majority vote, will recommend one of the following and forward to the
dean:
(a)
Approval of the request for appointment or promotion as
submitted;
(b)
Approval of the request for appointment or promotion
with a revised rank or title;
(c)
Disapproval of
the request for appointment or promotion as submitted.
(ii)
The
committee will transmit the recommendation and the reasons therefore to the
dean. The dean shall inform the candidate of the recommendation. In cases
regarding faculty promotion, the candidate shall also be informed by the dean
of the right to appeal the decision.
(I) Time in rank
(1)
Instructor to assistant professor
There is no time in rank requirement after one year of service.
(2)
Assistant
professor to associate professor
(a)
The minimum time in rank prior to consideration for
promotion to associate professor is five years. In exceptional circumstances,
if recommended by the program director and approved by the dean, a candidate
may be considered prior to that time.
(b)
Prior service may
be counted toward the time in rank requirement if specified in the letter of
offer or an amendment thereto.
(3)
Associate
professor to professor
(a)
The minimum time in rank prior to consideration for
promotion to professor is seven years. In exceptional circumstances, if
recommended by the program director and approved by the dean, a candidate may
be considered prior to that time.
(b)
Prior service may
be counted toward this requirement if specified in the letter of offer or an
amendment thereto.
(J) Appointment and promotion general considerations
(1)
Appointment
Initial appointment is primarily based upon past performance with an expectation of continued contribution at a level commensurate with the appointment.
(2)
Promotion
(a)
Promotions may be
awarded after the minimum time in rank and contributions commensurate with the
higher rank have been achieved.
(b)
The committee
will consider any specific exceptions or requirements set forth in the faculty
member's letter of offer or any amendments thereto.
(c)
In evaluating the
candidate's performance, the weighting of the evaluation areas may vary.
Consideration will be given to the mission of the college and the university
and the demands of the appropriate discipline. Both quality and quantity of the
individual's contribution will be taken into consideration.
(K) Appointment and promotion standards and documentation
Standards and documentation include, but are not limited to:
(1)
Contributions to the educational program of the
college
(a)
The
standard
Teaching is a central mission of COGS. A faculty member's teaching is reflected by students' achievements in the classroom, laboratory, research, and clinical arenas. Furthermore, teaching quality is documented by recognition and feedback from students, alumni and peer evaluation. Positive contributions to the learning environment and curriculum may support a faculty member's record of teaching.
(b)
Documentation
(i)
Evidence of teaching proficiency or excellence may
include, but is not limited to, some combination of the sources listed below.
In joint teaching endeavors, the evidence should specify the extent of each
person's contributions.
(ii)
Faculty members are expected to carry out teaching
assignments made by the program director. Teaching of graduate students,
pharmacy students, medical students, postdoctoral students (e.g., residents in
training, fellows) in university-sponsored programs will be of primary
importance.
(iii)
Teaching of one's colleagues is recognized as a
contribution to the educational program of the college. These activities
include, but are not limited to, formal continuing education programs,
scientific seminars, workshops, and conferences.
(iv)
Teaching in
other areas may be considered but will be given less weight.
(v)
Educational
activities include, but are not limited to: presentation of lectures, seminars
and tutorials; preparation of syllabi, course and examination materials;
remediation; academic advising; career guidance; obtaining external funding for
educational activities; curriculum planning and meetings; tutoring; review
sessions; examination writing and review; collaborative work with other faculty
(curriculum, assessment, instruction); assessment or observation of faculty
teaching or precepting; advising on thesis and dissertation committees, if
qualified to do so in accordance with college bylaws.
(vi)
All faculty
members should demonstrate ability in presenting concepts and accurate and
current information.
(vii)
The extent and effectiveness of educational
accomplishments will be evaluated through review of relevant evidence. Evidence
may include: student performance on examinations; recognition of excellence in
teaching; supervisor, peer, and student evaluations.
(2)
Research and scholarship
(a)
The
standard
(i)
Research is a central mission of COGS. Given the complexity
and diversity of talent within the college, it is imperative that various kinds
of academic work be recognized through a broad vision of scholarship.
Scholarship includes, but is not limited to, the scholarship of discovery,
integration, application and teaching. Scholarship is understood to include the
traditional science of inquiry, investigation and experimentation known as
research. Scholarship and research may also include participation in clinical
trials and commercialization, patent and technology transfer activities. Such
work may be primarily supportive for promotion decisions. Clinical innovation
and improvement activities done in a scholarly manner and acknowledged to be of
regional or national importance are important indicators of distinction and
merit consideration. Regardless of the type of scholarship, it should possess
the quality of excellence, be peer-reviewed and be disseminated in the public
domain.
(ii)
Creative scholarly activity includes both original
research resulting from investigative work or other peer reviewed contributions
to the professional and scientific literature. Faculty shall conduct original
research and other scholarly activity. The hallmark of creative scholarly
activity lies in the peer reviewed "written" word. By having their
contributions published, faculty can make a lasting contribution to the body of
professional and scientific literature. Written work which is not peer reviewed
may support a faculty member's dossier, but by itself is insufficient evidence
of excellence in scholarly activity. Oral presentations may provide additional
support for a faculty member's dossier especially when completed in national or
international venues.
(iii)
Original research is studious inquiry or examination,
especially critical and exhaustive investigation or experimentation that has as
its aim revision of accepted conclusions, interpretations, theories, or laws in
the light of newly discovered facts, or the practical applications of such new
or revised conclusions, interpretations, theories or laws. Original research is
often of an applied nature; therefore, it has potentially immediate usefulness
to the profession and health sciences. Research may also be theoretical in
nature; both applied and theoretical (basic) research are encouraged. The
nature of research disciplines may range widely reflecting the diverse nature
of graduate studies.
(iv)
Faculty shall conduct research and other creative
scholarly activity that clearly demonstrates high quality and conforms to the
highest ethical and legal standards. Quality is stressed over
quantity.
(b)
Documentation
(i)
Evidence of
original research or other creative scholarly activities includes, but is not
limited to, the sources listed below. In joint endeavors, the evidence should
specify the extent of each person's contribution.
(ii)
Scholarly
publications include, but are not limited to: abstracts, journal articles,
books, chapters, monographs, case reports, literature reviews, annotated
bibliographies, abstracts, editorials, technical reports or other technical
items published in a professional journal.
Publications will be assessed in terms of quality and quantity and the candidate's role in the work. The quality of the publications will be evaluated by criteria such as: whether the publication was refereed; whether the publication was invited; the reputation and circulation of the journal or book or monograph; the scope of the periodical's audience; the number and nature of citations; originality, creativity and impact on the field; unsolicited independent reviews; or solicited outside professional reviews.
(iii)
Scholarly
presentations include, but are not limited to: lectures, poster presentations
or educational displays at professional meetings, colloquia, workshops,
seminars and conference presentations.
(iv)
Scholarly
consultation and support include, but are not limited to: design, measurement,
evaluation and data analysis.
(v)
Scholarly support
includes support generated through grants, contracts and other
sources.
(vi)
Evidence of participation in clinical trials and
commercialization, patent and technology transfer activities.
(vii)
Evidence of
clinical innovation and improvements done in a scholarly manner and
acknowledged to be of regional, national or international
importance.
(3)
Professional
standing and accomplishments
(a)
The standard and documentation
(i)
Evidence of
professional standing may include, but is not limited to, some combination of
the sources listed below. In joint endeavors, the evidence should specify the
extent of each person's contributions.
(ii)
Professional
accomplishments include but are not limited to: degrees held; fellowships and
post-doctoral experiences; professional licenses or certificates; board
certification; honorary degrees; awards; honors; offices held in professional
societies; invited membership in honorary societies; membership in professional
societies; membership on editorial boards, editorship, journal reviewer, and
grant reviewer.
(4)
Service related
to COGS, profession or community
(a)
The standard
Service oriented to the needs of the college and the university are expected for faculty, regardless of rank and academic appointment.
(b)
Documentation
(i)
Service activities include, but are not limited
to:
(a)
Membership on committees for advisement and defense of
capstone projects, thesis, and dissertations.
(b)
Participation on
university committees, boards or councils;
(c)
Service to the
community on program-related topics;
(d)
Service to
governmental bodies on program-related topics; and
(e)
Planning,
organizing, and implementing service projects for the college.
(f)
Support for
service activities generated through grants, contracts and other sources will
be evaluated.
(L) Procedures for processing appointments and promotions for faculty with rank
(1)
Appointment
(a)
Appointments
involving a search committee
(b)
Where
appropriate, the dean will appoint a search committee.
(i)
A duly
constituted COGS search committee shall function as the COGS appointments and
promotions committee for a candidate who is recruited through an appropriate
search process.
(ii)
The search committee's recommendation will be forwarded
for review and recommendation in sequence to the dean and president for
transmittal to the board of trustees for final action.
(iii)
The president
or president's designee will notify the candidate of the action of the board of
trustees.
(c)
Appointments without a search committee
(i)
In the case where
no search committee is involved, the applicant will forward a curriculum vitae
to the program director, who will then forward a recommendation to the COGS
appointments and promotions committee, except those appointments which are
solely within the purview of the dean.
(ii)
Positive
recommendations by the COGS appointments and promotions committee shall be
forwarded to the dean.
(iii)
The dean will make his/her own recommendation and
forward it and the positive recommendation of the COGS appointments and
promotions committee to the president.
(iv)
Positive
recommendations by the dean shall be forwarded to the president for transmittal
to the board of trustees for final action.
(v)
The president or
president's designee will notify the candidate of the action of the board of
trustees.
(d)
Joint appointments
(i)
The faculty
candidate must submit a completed "application for joint appointment", a letter
of support from the primary department chair, to the COGS appointments and
promotions committee for consideration via the office of the vice president for
academic affairs.
(ii)
The chair of the COGS appointments and promotions
committee will forward all positive recommendations to the
dean.
(iii)
The dean will make his/her recommendation and forward
it with the positive recommendation of the COGS appointments and promotions
committee to the president for transmittal to the board of trustees for final
action. The office of the vice president for academic affairs will assist with
all transmittals and notifications.
(iv)
After action by
the board of trustees, the office of the VPAA will notify the candidate of the
action of the board of trustees.
(2)
Promotion
(a)
By July first, a
faculty member with a primary appointment in COGS shall notify the vice dean of
the intent to stand for promotion.
(b)
By August first,
in the case of promotion to professor, additional letters of recommendation
from at least two individuals who do not have a conflict of interest and who
are mutually acceptable to the vice dean and the faculty member, and who are
professionally qualified to render an opinion about the suitability of the
candidate will be contacted by the vice dean and asked to submit letters of
recommendation .
(c)
By August first, faculty members seeking promotion
shall submit one copy of the completed "promotion dossier for non-tenure track
faculty" to the vice dean.
(d)
By October first,
the vice dean will forward the dossier, his or her letter of recommendation,
and the external letters, if appropriate, to the COGS appointments and
promotions committee via the office of the vice president for academic
affairs.
(e)
COGS appointments and promotions committee review
(i)
By November
first, the chair of the COGS appointments and promotions committee will forward
its recommendations to the dean and carbon copy the vice dean.
(ii)
In the case of
positive recommendations, the dean will make his or her own recommendation and
will forward it with the recommendation of the COGS appointments and promotions
committee to the president.
(f)
Appeal of a
negative decision
(i)
In the case of a negative decision by the COGS
appointments and promotions committee, the candidate will be notified by the
dean and be advised of his or her right to appeal the decision.
(ii)
Within ten
working days after receipt of the negative decision, the candidate may appeal
to the dean in writing.
(iii)
The dean will review all materials submitted and may
either:
(a)
Overturn; or
(b)
Concur with the
decision of the COGS appointments and promotions committee.
(iv)
The
dean will inform the candidate of the decision after completing the
review.
(v)
If the dean overturns a decision of the COGS
appointments and promotions committee, he or she will notify the committee and
provide his or her reasons therefore.
(vi)
The decision of
the dean is final.
(g)
Review by the
president
(i)
The dean will forward positive recommendations to the
president who will transmit them to the board of trustees.
(ii)
After action by
the board of trustees, the office of the VPAA will notify the candidate of the
action of the board of trustees.
(M) Procedures for processing appointments for graduate faculty with status
(1)
Appointments to the graduate faculty for faculty with status
shall be for terms of three years. Terms shall begin on the fifteenth day of
the month after each quarterly meeting of the NEOMED board of trustees (e.g.,
usually march, June, September and December). A written notification of
appointment will be issued to newly appointed graduate faculty with the
official starting date of the appointment.
(2)
Appointment
application and approval
(a)
Candidates for appointment must submit a completed
"graduate faculty appointment application" and a current curriculum vitae to
the office of the dean, college of graduate studies.
(b)
Candidates should
designate on the application the program in which they desire to be appointed,
if applicable.
(c)
If applicable for a specific graduate program, all
candidate applications will be forwarded to the appropriate program director
for consideration by the respective program advisory committee.
(d)
All
non-program-based applications and positive recommendations by the program
advisory committee for appointment status will be forwarded to the graduate
faculty council for consideration.
(e)
The graduate
faculty council will forward all positive recommendations to the dean for
review and recommendation.
(f)
The dean will
forward all positive recommendations for appointments to the office of the VPAA
for transmittal to the president and board of trustees for final
action.
(g)
After action by the board of trustees, the office of
the VPAA will issue a notification of appointment to newly appointed faculty on
behalf of the dean of COGS.
(N) Procedures for reappointments and non-reappointments for faculty with graduate faculty status
(1)
Reappointment to the graduate faculty is not automatic and
is based on a review of activity that has been sustained during the prior
three-year review period.
(2)
The decision to renew a faculty appointment will be
based upon the activities of the faculty member since the last review and the
needs and resources of the college or its programs. Appointment status levels
may be adjusted during the reappointment process.
(3)
A recommendation
for non-reappointment is not considered a dismissal for cause, and as such
cannot be appealed except as set forth below.
(4)
All graduate
faculty will be evaluated at least every three years, and may, at the
discretion of the dean, be evaluated more often using the following
procedure.
(a)
The vice dean (for non-program-based faculty) or appropriate
program director will request an activity report from the candidate concerning
college-related activities, will review those reports, and notify the candidate
in writing by March first of the intention to recommend
non-reappointment.
(b)
Appeal of non-reappointment
(i)
A candidate who
disagrees with the intention to recommend non-reappointment may request a
meeting with the vice dean (for non-program-based faculty) or appropriate
program director within five business days to determine if the matter may be
resolved prior to notification of the dean.
(ii)
After the
meeting, the vice dean (for non-program-based faculty) or appropriate program
director will notify the candidate and the dean of the final
recommendation.
(5)
The vice dean
(for non-program-based faculty) or appropriate program director will forward
recommendations concerning non-reappointments to the dean by March fifteenth,
with a copy to the office of the VPAA.
(6)
The dean's
recommendations for reappointment will be forwarded to the president by May
first for transmittal to the board of trustees for final action, via the office
of the VPAA.
(7)
In the event of non-reappointment, the final date of
appointment will be June thirtieth of the same year.
(8)
Faculty whose
non-reappointment extends beyond six months must use the established
appointment procedures in order to rejoin the faculty.
(O) Procedures for annual evaluation for graduate faculty with rank
Non-tenure track faculty employed, either full or part-time by the university, shall be evaluated at least annually according to the university faculty evaluation process.
(P) Faculty leave of absence
(1)
Graduate faculty
with rank
(a)
Faculty are employees of the university and are expected to
follow the leave policies and procedures as outlined in the employee handbook
and administered by the department of human resources of the
university.
(b)
Faculty who have their appointment in COGS may request
a leave of absence from their academic responsibilities from the dean. If they
hold a joint faculty appointment, the COGS dean will notify the dean of the
college in which the faculty member holds the joint
appointment.
(c)
Leaves of absence approved by the dean will be
forwarded to the office of the vice president for academic affairs for
inclusion in the faculty member's official file.
(2)
Graduate faculty
with status
(a)
A graduate faculty member may request a leave of absence
when the faculty member is expected to be absent from activities for greater
than six months, not to exceed two years. If a faculty member is expected to be
absent from their faculty role in the college in excess of two years, he/she
must apply for a new appointment.
(b)
A request for a
leave of absence shall be made by the faculty member to the dean for
approval.
(c)
At the request of the faculty member, the dean may, in
his or her discretion, defer the review of the faculty member for reappointment
until the next subsequent three-year review cycle.
(d)
Leaves of absence
approved by the dean will be forwarded to the office of the VPAA for inclusion
in the faculty member's file.
Replaces: 3349-3-26
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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