Current through all regulations passed and filed through September 16, 2024
(A)
Purpose
To establish a rule related to locating
a university student that is living in on-campus housing and who, based on the
information available at the time, is believed to be missing.
(B)
Scope
This rule applies to all university
students that are living in on-campus housing.
(C)
Definitions
Consult rule
3349-7-01 of the Administrative
Code.
(D)
Body of rule
(1)
Student contact information. All university students
who execute a resident agreement for on-campus housing will be asked to
register a contact person who would be contacted no later than twenty-four
hours after the time the student is determined to be missing. A student can
register a confidential contact for this situation, in addition to the
emergency contact information on file with the university. A missing student's
confidential contact information will be accessible by university campus
officials and may be shared with law enforcement during the course of the
missing person investigation.
If the student is under eighteen years
of age, university is required to notify a custodial parent or legal guardian
not later than twenty-four hours after the student is determined to be
missing.
(2)
Notification. Any person who has reason to believe that
a university student who is living on campus is missing should contact the
northeast Ohio medical university police department immediately at 330-325-6489
to make a report.
(3)
Investigation. The university police department will
conduct an initial inquiry in response to any report that it receives regarding
university students living on campus that may be missing. The inquiry will seek
to determine if the student is actually missing and cannot be located through
reasonable efforts. The inquiry may include, but is not limited to, the
following activities:
(a)
Calling or visiting the student's
residence;
(b)
Contacting neighbors, fellow students, and/or friends
of the resident to determine the circumstances of the student's
disappearance;
(c)
Conducting a campus search of public locations to
locate the student (library, cafeteria, lecture halls, etc.);
(d)
Access key card
and fob usage records to determine the student's last use of either means of
access;
(e)
Access the student's email or other network login
records to determine the student's last use of the university
network;
(f)
If the university police department determines the
student may be at risk, they will attempt to retrieve the student's cell phone
number and attempt to have the cell phone carrier ping the phone number for
location;
(g)
Obtaining and circulating a photograph of the student
to assist in identifying and locating the student; and
(h)
Contacting the
chief student affairs officer, the dean of the college in which the student is
enrolled, relevant faculty members or the on-campus housing management company
for information related to the student.
(4)
Determination
that the student is missing. A person may be declared "missing" when his/her
whereabouts is unknown and unexplainable for a period of time that is regarded
by knowledgeable parties is highly unusual or suspicious in consideration of
the person's behavior patterns, plans, or routines. If the university police
department, after conducting an investigation of the report, determine that a
student is missing, the university will contact the individual registered as a
contact by the student when the student entered on-campus housing. In the event
the student did not register a contact when executing his/her resident
agreement for on-campus housing, the university will contact the emergency
contacted on file for the student in enrollment services.
(5)
Board
authorization
The board of trustees authorized the
administration to establish and implement any and all rules to ensure
compliance with Section 1092(f) of The Jean Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act, 20 U.S.C and to modify those rules
without further ratification action required by the board of
trustees.
