Current through all regulations passed and filed through September 16, 2024
(A)
Purpose
To establish a rule for hosting high
school students for educational experiences in a manner that is consistent with
university's minors on campus rule, allows for a meaningful educational
experience for a meaningful educational experience for the student, and
minimizes the risk of harm or disruption to students, laboratory equipment,
research efforts or the operational activities of university.
(B)
Scope
This rule applies to any employee who
intends to host any high school student for a structured educational experience
of significant duration. It does not apply to students who volunteer or
"shadow" university faculty or staff for a brief or limited period of time that
is not long-term in nature.
(C)
Definitions
(1)
"Direct Supervision" means that the high school student is
accompanied at all times while on campus, including time spent in the lab,
traversing campus, or engaged in activities in a non-lab setting. The person
responsible for direct supervision must be trained and knowledgeable about the
experience in which the high school student is engaging, and must be physically
present in the lab or other areas with the high school student at all times,
unless the high school student has been given campus access in accordance with
rule 3349-10-80 of the Administrative
Code.
(2)
"High School Student" refers to a person who is
enrolled in or newly graduated from high school and not yet enrolled in
college.
(3)
"Laboratory Areas" refers to the following areas: the
research and graduate educational building, multi-disciplinary teaching
laboratories and gross anatomy laboratory areas of B building; all basic
medical sciences laboratories in C, D, E and F buildings; and all restricted
access areas in the comparative medicine unit.
(D)
Rule
statement
(1)
Obtaining approval to host a high school student
(a)
Any employee
requesting to host a high school student for an educational experience should
document the request by completing the educational experience for high school
students - approval form. The information provided on this form must include
the type of work that will be conducted by the high school student both inside
and outside the laboratory or departmental areas, as well as who will be
responsible for the direct supervision of the high school
student.
(b)
The completed form should be sent to the director of
environmental and occupational health and safety ("DEOHS") for
review.
(c)
The DEOHS will determine what, if any, safety training
may be required or if any restrictions should be placed on the high school
student based on the activities being performed. The DEOHS will document any
requirements and/or restrictions on the form and forward the form to the
department chair or supervisor for review.
(d)
The employee's
department chair/supervisor must review and approve any requests to host a high
school student as part of an educational experience before the student is
permitted on campus for any significant period of time.
(e)
All requests and
related approvals must be documented on the educational experience for high
school students approval form and must accompany any request to human resources
to generate an identification badge.
(2)
The person
responsible for direct supervision of the high school student must have a
criminal background check on file in human resources before they are able to
serve in this capacity.
(3)
The high school student and his/her parent or legal
guardian must complete and sign the educational experience for high school
students: parent/legal guardian agreement, release and consent for emergency
medical treatment form as well as the non- employee registration
information.
(4)
All forms related to hosting a high school student for
an educational experience in research will be maintained in the human resources
department.
