(1)
Minors
(a)
Minors enrolled
as students may participate in university-sponsored travel so long as their
parents or guardians review and sign all travel waivers and other required
documents.
(b)
University-sponsored travel in which participants may
be minors who are not enrolled as students must receive prior approval by the
international travel review committee. Examples of such travel include language
instruction and cultural exchanges for school-age community members. The
university's minors on campus policy, Chapter 3344-94 of the Administrative
Code, applies to university-sponsored travel by non-enrolled minors. All adults
accompanying non-enrolled minors on university-sponsored travel shall review
the minors on campus policy prior to departure.
(2)
Travel to travel
warning countries. CSU reserves the right to prohibit, cancel or recall any
university-sponsored travel to a travel warning country when it determines that
the risks of the travel outweigh the benefits. All travel to travel warning
countries must be approved by the international travel review
committee.
(3)
Approval by the international travel review committee.
Requests for approval of travel to travel warning countries or by non-enrolled
minors must be submitted for approval in accordance with the following
procedure:
(a)
An approval request for the travel must be submitted to CISP
prior to soliciting participants, or at least sixty days prior to departure,
whichever is earlier. The approval request must include the dates and locations
of travel, the nature of the activities to be undertaken, an assessment of the
benefits and risks of the travel for the participants, and any proposed steps
for mitigating the risks of travel.
(i)
Requests for approval involving travel to a travel
warning country must also include an explanation as to how the goals of the
travel could not be met by travel to a non-travel warning
country.
(ii)
Requests for approval involving travel by non-enrolled
minors must also include the ages of the participants, the level of supervision
and the experience of the supervisors, and information regarding the
accommodations to be provided.
(b)
Upon receipt of
an approval request, CISP will convene the international travel review
committee to review the request. The request will be approved if the
international travel review committee determines that the travel provides
significant benefits to the participants and that the risks of travel can be
reasonably mitigated.
(i)
Factors to be considered for travel warning countries
include the level of risk presented in the travel warning country, the
experience of the participants, the degree to which the travel experience could
not be replicated in a non-travel warning country, and any contingency plans
for addressing health and safety concerns.
(ii)
Factors to be
considered for travel involving minors include the age and experience of the
participants, the level of supervision, including the experience of the adults
involved in the travel, and the appropriateness of the activities and
accommodations.
(c)
In approving a
request, the international travel review committee may impose conditions on the
travel, such as requiring additional travel waivers or parental notifications,
mandatory orientations, or changes to the travel itinerary.
(d)
If the
international travel review committee denies the request, the appropriate dean
or vice president may submit an appeal to the provost.
(e)
If conditions in
a travel warning country deteriorate, or a new travel warning is issued for a
country not previously subject to a warning, CISP may convene the international
travel review committee to consider all travel that is planned or on-going in
that country. The international travel review committee shall recommend to the
provost whether to cancel or recall travel that is on-going or has previously
been approved. The provost's decision to cancel or recall travel shall be
final.