Current through all regulations passed and filed through September 16, 2024
(A)
Introduction. Kent state university is committed to
using the most advanced technology available to communicate with students and
recognizes an expanding reliance on electronic communication among students,
faculty, staff, and the administration due to the convenience, speed,
cost-effectiveness, and environmental advantages of using electronic
communication. Therefore, the electronic communications student policy will
provide procedures and regulations to govern the use of electronic
communications between the university and the students. Electronic
communications may include, but are not limited to, electronic mail, electronic
bulletin boards, and information portals. Please refer to rule
3342-9-02 (Kent state university
responsible use of information technology policy) and rule 3342-9- 02.1
(administrative policy on responsible use of information technology) of the
Administrative Code, for additional information and guidelines regarding
electronic communication.
(B)
Procedural standards.
(1)
University use of
electronic mail. A university-assigned student email account shall be an
official university means of communication with all students at Kent state
university. Students are responsible for all information sent to them via their
university assigned email account. If a student chooses to forward their
university email account, he or she is responsible for all information,
including attachments, sent to any other email account.
(2)
Assignment of
student email accounts. New students will be assigned an email account when
they participate in the "PASS" program for new freshmen or register for
classes. Once an email account is established, the address will be added to web
for students at wfs.kent.edu and the student on-line directory at
kent.edu/phonedirectory.
(3)
Expectations regarding student use of university
electronic communications, which include, but are not limited to, email and
information portals. To stay current with university information, students are
expected to check their official university email account and other electronic
communications on a frequent and consistent basis. Recognizing that some
communications may be time-critical, the university recommends that electronic
communications be checked minimally twice a week.
(4)
Maintenance of
student email accounts. Kent state university will maintain a students' email
account for the life of the student to facilitate communication as an alumnus,
or until such time that a former student requests that the account be
closed.
(5)
Mass and targeted electronic communication. The
distribution of mass communication to all students or targeted communication to
a specific subset of students shall be restricted to Kent state university
departments for university business. External requests will not be
honored.
(6)
Educational uses of email. Faculty may determine how
email and other electronic communications will be used in their classes and it
is recommended that faculty expectations of all electronic communication
requirements be specified in their course syllabus. Faculty should expect that
students are accessing official electronic communications and should use such
communications for their courses accordingly.
(C)
Guidelines for
implementation. The vice president for enrollment management and student
affairs and the vice president for information services shall establish
guidelines for the implementation of this policy.
Replaces: 3342-9- 01.2
