(A)
Policy statement.
Campus planning, construction, rehabilitation, renovation, maintenance, and
repair are continually underway across the university's eight-campus system. It
is critically important that proper procedures are followed to ensure that the
appropriate parties are aware of the projects and that the proper degree of
oversight is applied.
(B)
Eligibility and scope. This policy applies to all
university properties and structures, including but not limited to. campuses,
satellite operations, all spaces leased directly by the university, all
buildings and grounds owned by the state of Ohio on behalf of Kent state
university and/or the Kent state university board of trustees.
(C)
Implementation.
(1)
All phases of the planning, design and construction for
new construction. maintenance, or renovation of university facilities,
including the selection and awarding of service and construction contracts is
the responsibility of the associate vice president for facilities planning and
operation, and shall comply with Ohio law and with the rules of the Ohio office
of the state architect and engineer.
(2)
All proposed
projects for new construction, maintenance, or renovations with an estimated
total cost greater than
one million dollar must be approved by
the university board of trustees prior to awarding any contracts or university
commitments.
(a)
Only when it is determined that time is of the essence,
proposed projects for new construction, maintenance, or renovations with an
estimated cost at or below
one million dollar that are later
determined, after final bids are received, to exceed
one
million dollar may be jointly approved by the university president and
chairperson of the university board of trustees. Any projects approved in this
manner will be presented and discussed with the full board of trustees at the
next regularly scheduled meeting.
(3)
Projects for new
construction, maintenance, or renovations with an estimated total cost greater
than
five hundred thousand dollars must be approved by the
university president prior to awarding any contracts or university
commitments.
(4)
Projects for new construction, maintenance, or
renovations with an estimated total cost greater than
one
hundred thousand dollars must be approved by the university vice president for
finance and administration prior to awarding any contracts or university
commitments.
(5)
Projects for new construction, maintenance, or
renovations with an estimated total cost below one hundred
thousand dollars may be approved by the associate vice president for facilities
planning and operation, without further approvals.
(6)
All projects for
facilities construction or maintenance must be done with the approval of the
associate vice president for facilities planning and operation.
(7)
For projects
subject to the approval by the board of trustees, site analysis and pre-design
services totaling
one hundred seventy-five thousand dollars or less may be
undertaken with the approval of the vice president for finance and
administration.
(D)
This policy is
effective for all determinations made on or after September 16, 2009.
Replaces: 3342-7-04
