Ohio Administrative Code
Title 3342 - Kent State University
Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees
Section 3342-6-23.1 - Administrative policy regarding solicitation of employees
Universal Citation: OH Admin Code 3342-6-23.1
Current through all regulations passed and filed through September 16, 2024
(A) Purpose.
(1)
In order to ensure that employees have the opportunity
to perform their jobs free from intrusions, it has become necessary to place
certain restrictions on solicitation of employees and distribution of
literature within all university buildings.
(2)
This policy shall
apply to all solicitations with the exception of university-sponsored
solicitation for charitable and other purposes.
(3)
However, given
the nature and purposes of an academic community, it is specifically noted that
the provisions of this solicitation of employees policy are not applicable to
faculty, students, and other individuals engaged in the pursuit of knowledge as
part of any curricular program or academic activity of the
university.
(B) Definitions.
(1)
"Distributing
literature" means the dissemination or posting of any written or graphic
material, including (without limitation) membership, authorization or pledge
card, flyers, notices, or any other written information or
forms.
(2)
"Non-employee" means any person not employed by the
university or any other person not in an active work status with the
university.
(3)
"Non-working time" means approved leaves, work breaks,
lunch periods, and before and after scheduled working hours.
(4)
"Employee
solicitation" means any oral advocacy of an organization or cause, unrelated to
the employee's job description or profession, or request for contribution or
support thereof of university employees by non-employees by non-employees or
other university employees on university property.
(5)
"Work area"
includes offices, shops, laboratories, classrooms, conference rooms, work
stations and corridors leading directly thereto which are used for performing
work, and any area where the employee performs his/her official duties. In
departments where services are being delivered to the public, students, faculty
and/or staff, the entire public area is considered a work area.
(6)
"Working time"
means that time when an employee's duties require that he or she be engaged in
work tasks, but does not include an employee's own time, such as meal periods,
vacations and time before or after shift.
(C) Implementation.
(1)
Solicitation by employees.
(a)
An employee may
solicit other employees in both non-work and work areas only if all employees
involved are on non-working time.
(b)
An employee may
distribute literature that advertises or solicits support for organizations or
causes unrelated to the employee's job description or profession only in a
non-work area on non-working time and only if all employees involved are on
non-working time.
(c)
Use of university facilities or services is prohibited
unless authorized by an appropriate university official.
(2)
Solicitation by non-employees.
(a)
An organization or non-employee of the university
wishing to solicit or distribute literature to employees within any building on
any campus of Kent state university must request permission in writing
forty-eight hours prior to the proposed visit. Requests relating to the Kent
campus must be delivered to the manager of employee relations, university
supply center, Kent, Ohio. Requests relating to any of the campuses located
outside Portage county must be delivered to the dean of the specific campus.
The request must state:
(i)
The purpose of the proposed visit; and
(ii)
The name of any
person(s) or alternates who desire access to the campus.
(b)
The
person designated above will attempt to locate a specific area for use by the
organization or non-employee submitting the request and will then issue a
permit designating the room, date and time it may be used. In the event two or
more request for access to a designated area for the same or overlapping times
have been made, the university will attempt to provide alternate designated
areas. If no alternate designated area is available, the university may grant
access to the available designated area on a rotating basis with equal time for
its use. If the designated areas are unavailable due to a prior reservation,
the university will immediately notify the requesting party of such
conflict.
(c)
Solicitation and/or distribution of literature by an
organization or non-employee within a building shall be limited to the
designated area(s), time(s), and date(s) and, in addition, be consistent with
the operational procedures and regulations in rule
3342-4-03.302 of the
Administrative Code and the policy register. No employee may visit the
designated area during his/her working time. No organization or non-employee
may solicit employees or distribute literature elsewhere in the building
whether or not the solicited employees are on working time.
(d)
Employees may be
solicited outside of the building if they are on non-working time and as long
as pedestrian and vehicular traffic is not impeded.
(e)
An organization
or non-employee may solicit or distribute literature in designated parking lots
without providing advance notice. Literature may not be placed on vehicle
windshields.
(f)
Use of university facilities or services for
solicitation purposes is prohibited unless authorized by an appropriate
university official.
(3)
Bulletin
boards.
(a)
An
employee may post notices or other appropriate information on designated
bulletin board as stated in the paragraph (B)(4) of rule
3342-4-03.301 of the
Administrative Code, employee bulletin boards, and providing prior written
approval has been obtained from the manager of employee relations or the dean
of regional campus.
(b)
No solicitation or notices shall be posted anywhere on
the campuses except on designated employee bulletin boards or other spaces as
approved.
(c)
Solicitations or notices shall not be so large as to
obstruct other approved postings.
(d)
Approval for the
posting of notices or other appropriate information on designated bulletin
boards shall be for a specific period of time. Each approved posting shall bear
a date on which the posting must be removed and the initials of the person who
approved the posting.
(e)
Posting materials for designated bulletin boards
located within residence hall secured areas must be left at the area
desk.
(D) Violations.
(1)
Any employee who (in his/her personal capacity or acting as agent for any
organization) violates any rule contained herein shall be subject to
discipline.
(2)
Any organization or non-employee violating any rule
contained herein shall be asked to leave university premises. Repeated
violation may lead to the organization or non-employee being banned from the
campus.
Replaces: 3342-6- 23.1
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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