Ohio Administrative Code
Title 3342 - Kent State University
Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees
Section 3342-6-11.2 - Administrative policy regarding conversion of sick leave
Universal Citation: OH Admin Code 3342-6-11.2
Current through all regulations passed and filed through September 16, 2024
(A) Policy statement. The university recognizes that employees may need to be absent from their regularly scheduled work hours for a variety of circumstances not covered under the policy governing paid sick leave. Eligible employees may convert accrued sick leave to other types of paid leave subject to the terms set forth below. A maximum of forty hours (five days) (twenty-four hours/three days for part-time employees) may be converted each fiscal year.
(B) Conversion to personal leave.
(1)
Definition. Personal leave is converted from sick leave
at the time it is used. It is intended to cover absences due to mandatory court
appearances, legal or business matters, family emergencies, unusual family
obligations, weddings, religious holidays, community service leave or any other
personal matter.
(2)
Eligibility. All classified and unclassified
administrative and professional employees with continuing appointment not
represented by a collective bargaining unit are eligible to convert accrued
sick leave to paid personal leave, so long as they retain a balance of at least
one
hundred twenty hours (sixty hours for part-time employees) of accrued sick
leave.
(3)
Utilization. Personal leave may be requested in minimum
units of one-half day. Employees are expected to request personal leave in
advance. The employee should submit a leave form to the immediate supervisor
indicating the date, time and purpose of the leave. If the employee is unable
to submit a request with reasonable notice in advance, the employee should
follow standard procedures for reporting time off due to illness. Personal
leave will not be granted without the approval of the supervisor.
(a)
Leave balance.
The requesting employee must maintain a minimum balance of
one hundred
twenty (sixty hours for part-time employees) hours of accrued unused
sick leave in order to convert sick leave to personal leave.
(b)
Calculation of
overtime. Paid personal leave does not count toward forty hours of regular paid
time in determining when an hourly classified employee is eligible for
overtime.
(c)
Maximum. An employee may convert a maximum of forty
hours (five days) (twenty-four hours/three days for part-time employees) of
sick leave to personal leave in any fiscal year.
(C) Conversion to vacation.
(1)
Eligibility. All
classified and unclassified administrative and professional employees with
continuing appointment not represented by a collective bargaining unit are
eligible to convert accrued sick leave to vacation during the month of
September each year so long as they have a balance of at least
hours
(two
hundred fifty hours for part-time employees) of earned unused sick leave and
they do not have a current accrued balance of vacation more than the maximum
allowed in paragraph (D)(1) of rule
3342-6-11.7 of the
Administrative Code.
Replaces: 3342-6- 11.2
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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