Ohio Administrative Code
Title 3342 - Kent State University
Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees
Section 3342-6-06 - University policy and procedures regarding search procedures for major academic administrative officers
Universal Citation: OH Admin Code 3342-6-06
Current through all regulations passed and filed through September 16, 2024
(A) Purpose. The committee on administrative officers is responsible to the faculty senate and other university bodies and offices for ensuring that the search procedures for major academic administrative officers described herein are followed so that each and every vacancy is appropriately filled to ensure proper university operation.
(B) Participation of the committee on administrative officers.
(1)
Each search committee is responsible for ensuring the
confidentiality of its proceedings. The chairperson of a search committee shall
consult with the committee on administrative officers as is consistent with
necessary confidentiality.
(2)
The committee on
administrative officers will have an opportunity to interview all candidates on
the final slate of candidates, and all materials on the candidates
qualifications will be made available.
(C) Procedures common to all search processes.
(1)
The membership of each search committee will be
established according to the procedures detailed below for each identified
administrative officer. When a vacancy occurs below the level of the president,
the appropriate academic administrative officer will consult in a timely manner
with the appropriate faculty advisory body or the committee on administrative
officers about the search process to be followed, the type of search (e.g.
internal or external) and the selection of an acting or interim appointee, if
necessary.
(2)
Official notification of a vacancy will be sent to the
faculty and other appropriate members of the university community by each
search committee.
(3)
If a designated member of a particular constituency is
unable to serve, the committee on administrative officers and the appropriate
administrative officer shall arrange for the constituency involved to select a
replacement.
(4)
The job description shall be prepared for each
position. For the position of the president, this will be prepared by the
board. For each of the other academic officers, it will be prepared by the
academic officer and the next higher academic officer. Any job description must
be approved by the president.
(5)
Early in the
search proceedings, the committee on administrative officers shall invite
suggestions for criteria for the candidates for the position as well as
nominations from the full faculty and shall in other ways be responsive to
faculty opinion in formulating recommendations to be communicated by
representatives.
(6)
The chairperson of the search committee or his/her
designee will be responsible for advertising the position in appropriate
publications, for circulating announcements of the opening to whatever other
groups may produce interested candidates, in particular groups concerned with
fair employment practices, and in general for inviting submissions of
candidacy.
(7)
The appropriate administrative office shall be
responsible for supplying the secretarial assistance and the office space and
equipment needed by the search committee.
(8)
The search
committee, at the end of its deliberations and through a method worked out by
itself, shall produce a slate of no fewer than three and no more than five
acceptable candidates for the position, arranged necessarily but possibly in
order of preference. The committee shall maintain in reserve a second slate of
up to five acceptable candidates that may be drawn upon to fill out the
complement of the first slate in the event that at any time there remain fewer
than three candidates actively interested in the post. In the event that none
of the candidates forwarded by the search committee is ultimately appointed to
fill a vacancy below the level of president, the appropriate academic officer
will communicate to the search committee the reasons for the decision and the
proposed next steps in filling the vacant position.
(9)
From this final
slate of three to five active candidates the president shall make the selection
and present it for confirmation to the board. In the case of a search for the
president, the search committee shall submit its final slate directly to the
board.
(D) Search committee procedures.
(1)
Search committee
for president.
(a)
Composition of the search committee. Since the
president of the university as the chief administrative officer must work must
work with all constituencies of the institution, it is desirable for the search
procedure leading to the appointment to have very wide representation.
Nevertheless, all members of a search committee represent the interests of the
university as a whole, not merely those of a constituency. A search committee
for president should include members from:
(i)
The board of
trustees;
(ii)
The faculty, including chairpersons;
(iii)
Administration;
(iv)
Students, both
undergraduate and graduate;
(v)
Alumni:
(vi)
And such others
as the board may deem necessary at the time.
(b)
Proportion. The
committee membership should be as nearly as possible as follows:
(i)
Two board
members;
(ii)
Four faculty, including one regional campus faculty
member;
(iii)
Two members of the administration, including one
academic dean;
(iv)
One undergraduate and one graduate student;
and
(v)
One alumnus/alumna.
(c)
The board will
select its members by whatever means it thinks appropriate. It will also select
the chairperson of the committee and appoint a staff person to handle
collection of material and correspondence.
(d)
Student members
shall be the authorized person to represent the undergraduate student senate
and the chairperson of the graduate student senate or designee.
(e)
The alumni member
shall be the president of the alumni association or designee.
(f)
Faculty members
on the search committee shall include the chairperson of the faculty senate,
two other faculty members selected by the committee on administrative officers,
and a regional campus faculty person selected by the regional campuses faculty
advisory council.
(g)
The members from the administration will be selected by
the president s cabinet.
(2)
Search committee
for provost.
(a)
Composition of the committee. The membership of the search
committee should consist of at least fifty per cent faculty. Faculty members
should be selected to reflect a balance among the units within the academic
community and coordinated with the selections of the vice presidents and
deans.
(b)
Proportion. The committee membership should be as
nearly as possible as follows:
(i)
Six faculty members, including one regional campus
faculty member and one departmental chairperson;
(ii)
One vice
president;
(iii)
One academic dean;
(iv)
One
undergraduate and one graduate student.
(v)
And such others
as the president may deem necessary at the time.
(c)
Selection.
(i)
Faculty members
on the search committee shall be selected by the committee on administrative
officers.
(ii)
The vice president shall be selected by the president s
cabinet.
(iii)
The academic dean shall be selected by the academic
administrative council (AAC).
(iv)
The regional
campus faculty representative shall be selected by the regional campuses
faculty advisory council.
(v)
Student representatives shall be selected by the
undergraduate student senate and the graduate student senate
respectively.
(d)
Chairperson of the search committee. The chairperson of
the search committee shall be selected by the president after the total
membership of the search committee has been identified.
(3)
Search
committee for Kent campus deans.
(a)
The faculty senate committee on administrative officers
and the provost's office will share the responsibility for creating a decanal
search committee that is committed to the purposes of the search, to the values
of the university and to effective productivity in terms of its
charge.
(b)
Composition of the search committee. The membership of
the search committee shall consist of at least fifty percent faculty. Faculty
members should be selected to reflect a balance among the departments or
schools represented in the academic unit.
(c)
Proportion. The
committee membership should be as nearly as possible as follows:
(i)
Five faculty
members from the academic unit, including one regional campus faculty member
affiliated with the academic unit;
(ii)
One departmental
chairperson or school director, if appropriate.
(iii)
One faculty
member from outside the academic unit;
(iv)
One academic
dean, vice provost, or associate/assistant provost;
(v)
One undergraduate
and one graduate student, if appropriate;
(vi)
And such others
as may be deemed necessary at the time by the collaborating
parties.
(d)
Selection.
(i)
The provost and other appropriate administrators will
communicate with the appropriate faculty bodies to identify and describe the
particular needs for representation on the decanal search committee. The
committee on administrative officers will communicate with the appropriate
faculty bodies in order to determine and represent the interests of the faculty
with respect to search committee membership.
(ii)
Search committee
members will be nominated by the following groups. The committee on
administrative officers and the provost will collaborate on the final
selection. The provost may propose additional members for selection in
consultation with the committee on administrative officers if, in his/her
opinion, they are needed, and the committee on administrative officers may
propose additional members for selection in consultation with the provost if,
in its opinion, they are needed.
(iii)
The relevant
faculty bodies and administrative bodies will nominate the following stipulated
number of potential search committee members.
(a)
Six
faculty members from the academic unit will be
nominated by the appropriate faculty advisory committee. If the academic unit
does not have an established faculty advisory committee (e.g., continuing
studies, undergraduate studies, etc.) the committee on administrative officers
will communicate with appropriate faculty members in order to represent the
interest of the faculty with respect to search committee membership. The
committee on administrative officers will then nominate six
faculty. Four
will be
selected per paragraph (D)(3)(b) of the rule when applicable.
(b)
The
chairs/directors of the unit will nominate three chairs/directors in the unit. In the case where
the unit has no chairs or directors, then the chairs and directors council will
be asked for three nominations. [one
selected];
(c)
The committee on administrative officers will nominate
three
faculty from outside the academic unit. These faculty must come from two
different units. [ one selected].
(d)
The academic
administrative council will nominate three (3) members (an academic dean or
assistant/associate/vice provost). [one
selected].
(e)
The regional campuses faculty advisory council will
nominate three
regional campus faculty affirmed with the academic
unit.one
selected].
(f)
The appropriate student advisory bodies will nominate
three
student representatives each. [ selected from each advisory body;
students].
(g)
Chairperson of the search committee. The provost shall
consult with the committee on administrative officers in the selection of a
chairperson after the total membership of the search committee has been
identified.
(4)
Search committees
for vice provosts and for vice presidents reporting to the provost.
(a)
The faculty
senate committee on administrative officers and the provost's office will share
the responsibility for creating a search committee and that is committed to the
purpose of the search, to the values of the university and to effective
productivity in terms of its charge.
(b)
Proportion. The
committee membership should be as nearly as possible as follows:
(i)
Five faculty
members, including one regional campus member:
(ii)
One departmental
chairperson or school director:
(iii)
One academic
dean, vice provost, or associate/assistant provost:
(iv)
One
administrative staff member from a department reporting to the academic
officer:
(v)
One undergraduate and one graduate student, if
appropriate:
(vi)
And such others as may be deemed necessary at the time
by the collaborating parties.
(c)
Selection. The
provost and other appropriate administrators will communicate with the
appropriate faculty bodies to identify and describe the particular needs for
representation on the decanal search committee. The committee on administrative
officers will communicate with the appropriate faculty bodies in order to
determine and represent the interests of the faculty with respect to search
committee membership.
(i)
Search committee members will be nominated by the
following groups. The committee on administrative officers and the provost will
collaborate on the final selection. The provost may propose additional members
for selection in consultation with the committee on administrative officers if.
in his/her opinion, they are needed, and the committee on administrative
officers may propose additional members for selection in consultation with the
provost if in its opinion, they are needed.
(ii)
The relevant
faculty bodies and administrative bodies will nominate the following stipulated
number of potential search committee members:
(a)
The committee on
administrative officers will nominate six
faculty. [Four
will be
selected per
paragraph (D)(4)(1) of this rule].
(b)
The chairs and
directors council will be asked for three
nominations.
[one
selected].
(c)
The academic administrative council will nominate
three
members (an academic dean or assistant/associate/vice provost). [one
selected].
(d)
The regional campuses faculty advisory council will
nominate three
regional campus faculty. [one
selected].
(e)
Three
administrative staff members will be nominated by the
provost. [one selected].
(f)
The appropriate
student advisory bodies will nominate three
student representatives
each. [one
selected from each advisory body;
two
students].
(g)
Chairperson of the search committee. The provost shall
consult with the committee on administrative officers in the selection of a
chairperson after the total membership of the search committee has been
identified.
Replaces: 3342-6-06
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