Current through all regulations passed and filed through December 16, 2024
(A)
Policy statement. The purpose of this policy is to
establish procedures and controls for the use of all radioactive materials and
radiation use at the university. The requirements for the program aligns with
the requirements of the Ohio department of health/ bureau of radiation
protection, Nuclear regulatory commission and the university license and
registration. The Kent state university radioactive materials and radiation use
program is outlined in the Kent state university radiation safety manual and
distributed to all licensees on campus.
(B)
Radiation safety
officer. The university radiation safety officer is appointed by the senior
vice president for finance and administration to oversee the use of radioactive
materials. The duties of the radiation safety officer includes:
(1)
Ensuring that
only authorized users on the license and the radiation workers under their
direct supervision use radioactive materials.
(2)
Ensuring that
individuals are trained to use radioactive materials and the appropriate
personal monitoring equipment is used when handling radioactive
materials.
(3)
Receipt and monitoring of all radioactive material
packages from purchasing to disposal.
(4)
Ensuring that all
radioactive materials are secured against unauthorized use and
removal.
(5)
Regular inspection of all radioactive material
laboratories.
(6)
Decommissioning of laboratories to be returned to
normal use.
(7)
Record maintenance for the program that includes
training, material inventories, personnel exposure records, wipe tests records,
and leak test records which are kept accordance with local and state
regulations.
(8)
Calibration of equipment used for radioactive materials
activity monitoring.
(9)
To assure that the terms and conditions of the state
license(s) are maintained.
(10)
To assure that
information supplied to and by the state of Ohio is updated as
required.
(C)
Institutional bioassay program. The Ohio department of
health / bureau of radiation protection and nuclear regulatory commission
requires authorized users and radiation workers that handle large quantities of
tritium (H-3), I-125 or I-131 compounds under specific conditions have a
bioassay performed. The Kent state university bioassay includes:
(1)
Ensuring that
radioactive material users handling large quantities of tritium (H-3), and
iodine (I-125 or I-131) have not exceeded occupational intake limits via
inhalation, absorption or ingestion.
(2)
Taking
appropriate clinical action to maintain the individual's health if excessive
isotope levels are detected.
(3)
Requiring
bioassays only for specified conditions which are outlined in the Kent state
university radiation safety manual.
(D)
Institutional
survey program. Radiation monitoring identifies sources of radiation
contamination and exposure. The radiation monitoring techniques used in the
radiation program will establish and maintain the regulatory operating
philosophy of ALARA (as low as reasonably achievable) for all radiation levels.
Monitoring will be conducted using radiation surveys and surface wipe
testing.
(1)
All
survey meters used for radioactive material or radiation surveying must be
calibrated annually by qualified firms.
(2)
Personnel
monitoring by a qualified company will be used by authorized users and
radiation workers to measure radiation doses due to ionizing
radiation.
(3)
Radiation surveys will be conducted to confirm that the
area radiation levels that are accessible to personnel do not exceed mandated
state limits.
(4)
Surface wipe testing will be conducted in all areas
that use radioactive materials, except in areas that only use sealed
sources.
(5)
Survey results for all radioactive material use areas
will be maintained by the university radiation safety office.
(6)
Authorized
individuals will wipe test sealed sources in accordance with the state of Ohio
requirement and submit for analysis to a licensed company. The report will be
submitted to the university radiation safety office and maintained by the
radiation safety officer.
(E)
Radioactive
material purchasing. All radioactive material purchases must be approved by the
radiation safety officer or their designee before an order can be placed. The
radiation safety officer must maintain the allowable radioactive active limits
permitted by the license.
(1)
The radiation safety officer will inspect all incoming
packages and monitor them for contamination before releasing them to the
laboratory.
(2)
All radioactive materials must be secured in controlled
areas to prevent unauthorized use and removal of material.
(3)
The radiation
safety office maintains a radioactive material inventory for the entire
university that is updated monthly to record usage, decay and
disposal.
(F)
Radiation safety committee. The radiation safety
committee is responsible for establishing policies governing the procurement,
use, storage and disposal of radioactive materials and radiation-producing
devices. The committee is comprised of experienced users that have knowledge
and understanding of radioactive materials and radiation devices. The committee
meets at least once a semester to review radioactivity material usage and
radiation generating equipment activity. The duties of the radiation safety
committee includes:
(1)
Review the radiation safety program to determine that
all activities are being conducted in accordance with the radiation safety
policy, license conditions, and regulatory requirements.
(2)
Establish
procedures and standards of practice for the radiation safety
program.
(3)
Review and approve all applications for use of
radioactive material.
(4)
Review and approve modifications and alternative uses
of radioactive materials.
(5)
Review radiation safety incidents, issues, and
violations, and recommend corrective actions.
(6)
Review of
occupational radiation dose records and recommends methods to maintain low
doses which align with the ALARA principle.
(G)
Institutional
training program. Any individual that would like to use radioactive materials
must demonstrate knowledge and understanding of the required policies and
procedures.
(1)
Personnel must complete an initial training module and
examination to confirm understanding of basic radiation material principles and
practices. The initial training will be followed by an instructor led module
which reviews, radiation physics fundamentals, radiation effects on living
systems, basic radioactivity mathematical calculations, radioactivity
measurement and monitoring techniques, and local, state, and federal
regulations. An examination will be given to verify knowledge.
(2)
Personnel working
with unsealed radioactive materials must be trained by their supervisor who is
the licensee.
(3)
Users that work with sealed sources must be trained by
the authorized user on the university license.
(4)
Authorized users
and radiation workers are provided annual training in conjunction with an
examination to reinforce and update their knowledge regarding regulations,
policies and procedures.
(H)
Institutional
waste disposal program. All radioactive solid and liquid waste is collected by
the radiation safety officer.
(1)
The radiation safety officer will dispose of aqueous
liquid wastes down the drain in quantities that do not exceed the limits set
forth in 20.303, 10 CFR part 20 .
(2)
Radioactive
solid, liquid, tissue and carcass waste will be disposed of by an approved firm
licensed by the state of Ohio.
Replaces: 3342-5.12.121