Current through all regulations passed and filed through September 16, 2024
(A) Purpose.
A student group wishing to
register will complete a registration
form and submit this information to the
center for student involvement.
(B)
Procedures.
(1) Review. While this
review is in process, the requesting group may schedule space for a maximum of
two organizational meetings or informational activities
pending official registration status.
(2) Notice. A center
for student involvement staff member will determine if the information and
registration materials fulfill requirements for registration and will make
notification of the results within fifteen calendar days.
(3)
Renewal. Registration is subject to annual renewal through submission of the
updated information during the first
four
weeks of the fall term. Additionally, the center of student
involvement must be notified any time during an academic year when new
officers are elected.
(4) Affiliate members.
The organization's constitution must state whether the
organization accepts affiliate members. The center for student involvement provides
relevant policies regarding affiliate membership to all student organizations
as defined in rule 3342-4- 11.2(B)(2) of the Administrative
Code.
(C) Denial
and rescission. Registration may be denied or rescinded for the following
reasons by the center for student involvement:
(1) If any member (student or affiliate)
places the organization in violation of the administrative policy regarding the
registration of student organizations;
(2) If the proposed organization illegally
discriminates against those seeking membership;
(3) If the organization fails to complete the
registration process by the end of the fourth week of
the fall term or by a later
date set by a designee from the center
for student involvement;
(4) If the
organization has a university account with a deficit balance and has not made
an adequate attempt to rectify the situation;
(5) If the organization no longer desires
official registration status;
(6)
If the organization has been responsible for violations of university
policy.
(7) If the organization
does not have a primary advisor as recognized by the university.
(D) Loss of Registration.
Decisions regarding loss of registration will be made by administrative review
and/or the student conduct process as
outlined in rule
3342-4-02.1 of this
Administrative Code.
(1) Loss of
registration rescinds all privileges granted to a registered student
organization. Members wishing to regain registered status must reinitiate the
entire procedure outlined above. Renewal of registration is not guaranteed;
evidence must be presented in reference to current chances for success of the
organization.
(E)
Student organizations and conduct process. The university is committed to the
belief that students have a right to organize and participate in groups whose
purposes center on the interests and goals of the individuals involved.
Resolution of a student organization issue pertaining to an alleged violation
of University policy will be addressed through the student conduct process. To
make a formal complaint, a person with direct information about a student
organization may go through a law enforcement agency, the
center for student involvement designee, or the office
of student conduct. The formal complaint process is outlined below. An informal
complaint may be considered through the student ombuds,
student mediation
services as provided for in rule
3342-4-02.1(I)
of the Administrative Code, or the dean of students.
(1) The dean of students may refer the
information to the vice president for enrollment management or designee and
student affairs (or designee) to initiate an interim action as provided for in
rule 3342-4-02.1 of the
Administrative Code at any time prior to, during, or after an allegation of
inappropriate behavior involving a student or student organization.
(2) The dean of students may initiate an
investigation based on allegations of inappropriate behavior (not addressed
through the all-university hearing board as provided for in the university
undergraduate student government charter codified as rule
3342-2-08 of the Administrative
Code) by appointing an investigation committee. The investigation committee may
be composed of faculty, staff, and/or students who do not have a conflict of
interest with the student organization(s) under review.
(3) The investigation committee may ask any
persons who they believe may have information regarding the alleged
inappropriate behavior (student, non-students, advisors, etc.) to participate
in the investigation process. The investigation committee will review to
determine if the alleged inappropriate behavior may be in violation of
university policies or procedures or may be detrimental or disruptive to the
university community and/or prohibited by federal, state, or local laws or
ordinances. On the basis of the information gathered through the investigation
and by a preponderance of the evidence, the investigation committee will make a
recommendation to the dean of
students.
(4) The
dean of students may choose to
take one or more of the following actions:
(a)
Refer for adjudication through the office of student conduct.
(b) Refer to the all-university hearing board
within the jurisdiction provided.
(c) In accordance with this rule, the
dean of student may authorize
stipulations for non-conduct-related issues.
(d) End the investigation with no
stipulations or formal referrals.
(5) A student organization and its officers
and membership may be held collectively and individually responsible when
violations of the code of student conduct by the organization, or its members take place. The dean of students may forward a student
organization and/or individual members of a student organization alleged to
have violated university rules, regulations, or policies to the office of
student conduct for adjudication. If a student organization is forwarded to the
office of student conduct for adjudication, minimally the president and vice
president (or equivalent executive positions) are considered representatives of
the student organization, and will be provided notice for participation in the
student conduct process.
(6)
Disciplinary hearings for student groups or organizations follow this
rule.
(F) Any decision
rendered under an appeal of an administrative action under this policy may be
brought before the vice president of student affairs or designee within 10
business days of the decision. Any decision from
an appeal shall be final.
