Ohio Administrative Code
Title 3342 - Kent State University
Chapter 3342-4 - University Policies
Section 3342-4-02.5 - Administrative policy regarding voluntary and involuntary withdrawal for health reasons
Universal Citation: OH Admin Code 3342-4-02.5
Current through all regulations passed and filed through September 16, 2024
(A) Purpose. When a health emergency or condition renders a student's continued participation in university academics, programs, or services impossible, impractical or unsafe to any member of the university community, the following rules shall apply. The senior vice president for student life is responsible for the administration of this rule.
(B) Voluntary withdrawal procedure. A student who decides to withdraw from the university for health reasons shall follow the office of the university registrar's general procedures for withdrawal or petition for exception to registration, as appropriate. Graduate students may also consider utilizing the "leave of absence for graduate students" procedure found in rule 3342-3-01.12 of the Administrative Code, if applicable. The associate vice president for student life and dean of students (hereinafter referred to as the "dean of students"), student ombuds, or regional campus director of enrollment management and student services may provide guidance to the student to assist with this process upon request.
(C) Involuntary withdrawal procedure.
(1)
Individualized assessment. When the dean of students is made aware that a
health emergency or condition renders a student's continued participation in
university academics, programs, or services impossible, impractical or unsafe
to any member of the university community, the dean of students shall consult,
review and consider appropriate recommendations and any applicable supporting
documentation. This may include recommendations and documentation of the
following, as applicable: the student's recent treating health care
professional(s) (if available and with necessary permissions); university
health care professional(s); the care team; the student (if available); and,
when necessary and in accordance with rule
3342-5-08.101 of the
Administrative Code, the student's parent or guardian. The dean of students may
also consult other applicable resources as appropriate.
(2) Interim action. Depending upon the
urgency and severity of the health emergency, an interim action may be
necessary while the individualized assessment is ongoing. When the dean of
students has reasonable cause to believe that a student may pose a risk to the
safety or well-being of anyone in the university community, the student may be
issued an interim action. Interim actions may include but are not limited to:
restriction from specific campus facilities or locations; restriction from
facilitating or participating in student organization business or activities;
suspension of student status; etc. An interim action shall remain in effect
until removed or altered by the dean of students or as the result of this
policy's process. A student may appeal an interim action in writing to the
senior vice president for student
life.
Failure to comply with an interim action may result in a referral to the office
of student conduct and/or the Kent state university police
department.
(3) Alternatives
considered. During the assessment process above, alternatives to involuntary
withdrawal shall be considered. Such alternatives may include, but are not
limited to, voluntary withdrawal, reasonable accommodations to any known
disabilities, or behavioral contracts.
(4) Notice of withdrawal. If, as a result of
the assessment in paragraph (C)(1) of this rule, the dean of students decides
that involuntary withdrawal is appropriate, the university shall withdraw the
student from all registered courses. The decision will be communicated to the
student in writing. The notice shall contain the terms of any interim actions
issued pursuant to paragraph (C)(2) of this rule.
(5) Appeal. A student may appeal a decision
for involuntary withdrawal in writing to the vice president for student affairs
within seven calendar days of receipt of the notice of involuntary withdraw
under this policy. The senior vice president for
student life, or designee (other than dean of students), will
review the appeal and any supporting documentation and provide a decision in
writing within seven calendar days. This is the final level of appeal. In the
event of extenuating circumstances and at the sole discretion of the
senior vice president for student
life,
the time period in which to submit such appeal may be extended.
(6) Tuition credits and fee adjustments. The
student may be eligible for tuition credit or fee adjustments, in accordance
with the policies established by the bursar's office and other relevant
departments (for example, residence services). The dean of students or their
designee may provide the student guidance with those processes.
(7) Return to University. A student wishing
to return to the university within one year of involuntary withdraw shall not
be required to reapply for admission through the admissions office. A student
wishing to return after more than one year of absence may be required to
reapply for admission to the university and/or program of study, in accordance
with any applicable registration and admission requirements of the program and
of the office of the university registrar. The student should contact the dean
of students at least thirty calendar days prior to the start of the term the
student intends to return to, in order to provide time to review the student's
request and determine eligibility for re-enrollment. The following procedure
shall be followed to determine whether the student shall be re-enrolled:
(a) Depending upon the nature and individual
circumstances of the involuntary withdrawal, the dean of students may require
one or more of the following in determining whether to approve a request to
return:
(i) Documentation from current,
relevant healthcare providers supporting the student's ability to return and be
successful at the university. The university may request the student's
permission to communicate with any relevant and current healthcare providers to
obtain this information. If no such information exists, or if information
provided is insufficient, the dean of students may ask the student to complete
an assessment with an on-campus health provider.
(ii) A statement from the student describing:
the student's experience away from the university, including any activities
undertaken while away; the student's current understanding of the factors that
led to the need for the leave, and the insights the student has gained from
treatment and time away; and how the student plans to ensure a successful
return to the university.
(iii) A
meeting with the student to review the student's plan for maintaining health
and safety while at the university, including recommendations for ongoing
treatment, reasonable accommodations, and campus support options, when
applicable.
(iv) Agreement to an
individually created ongoing plan for a successful return to the university,
created in consultation with the student and pursuant to review of the
information and materials listed above, as applicable.
(b) The dean of students shall consider the
information and materials presented in paragraph (C)(7)(a) of this rule. The
dean of students may also consult with the following, as applicable: the
student's recent treating health care professional(s) (if available and with
necessary permissions), university health care professional(s), the care team,
the student, and any other applicable resources as necessary. A student's
failure to comply with any of the dean of students' requests in paragraph
(C)(7)(a) of this rule may be considered when deciding whether to approve a
request to return to the university.
(c) The dean of students shall provide a
decision regarding the student's re-enrollment to the student in writing, no
more than seven calendar days after the request to return is received. If more
time is needed to consider the request, the student shall be notified of such
in writing. The appropriate university departments shall also be notified of
this decision.
(d) A student may
appeal a denial of their request to return under this rule in writing to the
senior vice president for student
life
within seven calendar days of receipt of the request to return. The
senior vice president for student
life
shall review the appeal and any supporting documentation and provide a decision
in writing within seven calendar days. This is the final level of
appeal.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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